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Construction · head to head

Clearstory vs Knowify

Clearstory logo

Clearstory

Construction

Digital change order and time and materials tag exchange between subcontractors and general contractors

From
On request
Rated
-
Full reviewWebsite
Knowify logo

Knowify

Construction

Construction and field service management integrated with QuickBooks

From
$99/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Clearstory value depends on the counterparty using it, so a subcontractor whose general contractors have not adopted it ends up running the digital process and the emailed one at the same time.; Knowify additional users cost $29/month per person across all plans
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Clearstory and Knowify actually diverge.

Attributes where Clearstory and Knowify differ
AttributeClearstoryKnowify
Starting priceOn request$99/month
Pricing modelquotesubscription
PlatformsWeb, iOS, AndroidWeb

Identical on both: free tier (No), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Clearstory

  • Digital time and materials tags
  • Review and signature routing
  • Change order log
  • Cost exposure reporting
  • Field mobile capture
  • Document export

Only in Knowify

Nothing recorded that Clearstory does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Clearstory

  • A speciality subcontractor that regularly performs extra work and struggles to get tags signednot Knowify
  • A general contractor tired of receiving a stack of disputed tags at project closeoutnot Knowify
  • A project team that needs the value of pending extras visible during the job rather than after itnot Knowify
  • A contractor standardising change documentation across trades on a large projectnot Knowify

Knowify

  • Bidding fixed-price and AIA jobs with team managementnot Clearstory
  • Tracking labor and materials costs to project phasesnot Clearstory
  • Real-time dispatching and payment processing for crewsnot Clearstory
  • Managing change orders and invoicing across projectsnot Clearstory

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Clearstory

  • Value depends on the counterparty using it, so a subcontractor whose general contractors have not adopted it ends up running the digital process and the emailed one at the same time.
  • It documents extra work but does not settle it; a general contractor determined not to pay is not persuaded by better paperwork, only better positioned to be argued with.
  • Field staff have to complete tags properly for the record to hold up, and the discipline required is the same discipline that was failing on paper.
  • Poor connectivity in basements, plant rooms and lift shafts is exactly where extra work gets documented, so offline reliability needs testing before rollout rather than after.
  • It overlaps with change management already present in Procore and similar platforms, so buyers must be clear about which system holds the authoritative log or they will maintain two.

Knowify

  • Additional users cost $29/month per person across all plans
  • Monthly billing costs 50% more than annual billing

Pricing, plan by plan

Clearstory

On request
  • Clearstory$undefined/year
    • Digital time and materials tags
    • Change order log
    • Mobile field capture

Knowify

$99/month
  • Core$99/month
    • 1 user
    • Bid, execute, and invoice for fixed-price and AIA jobs
  • Advanced$329/month
    • 10 users
    • Project management
    • Job costing tools
  • Enterprise$null/mo
    • Unlimited users
    • Unlimited inventory
    • Custom pricing

Which should you pick?

Choose Clearstory if

  • You need digital time and materials tags.
  • You work on Web, iOS, Android.
  • You also want review and signature routing.
Clearstory review

Choose Knowify if

Nothing in the data separates Knowify from Clearstory on the points above - pick on price and on how each one feels to use.

Knowify review

Questions people ask

Is Clearstory or Knowify better?
Neither clearly leads. Clearstory starts at On request and Knowify at $99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Clearstory or Knowify?
Clearstory starts at On request and Knowify at $99/month.
Does Clearstory or Knowify run on more platforms?
Clearstory runs on Web, iOS, Android. Knowify runs on Web.
What is Clearstory best used for?
Clearstory is most often used for a speciality subcontractor that regularly performs extra work and struggles to get tags signed, a general contractor tired of receiving a stack of disputed tags at project closeout, a project team that needs the value of pending extras visible during the job rather than after it, a contractor standardising change documentation across trades on a large project. Of those, a speciality subcontractor that regularly performs extra work and struggles to get tags signed and a general contractor tired of receiving a stack of disputed tags at project closeout are not what Knowify is typically brought in for.
What can Clearstory do that Knowify cannot?
Clearstory covers Digital time and materials tags, Review and signature routing, Change order log, Cost exposure reporting.

Answered from the vendors’ own pages

Clearstory: Is Clearstory for subcontractors or general contractors?

Both, because the workflow crosses between them. The subcontractor originates the tag, the general contractor reviews it, and adoption works best when the general contractor mandates it.

Knowify: How much does Knowify cost?

Knowify Core plan starts at $99/month for annual billing (or $149/month for monthly billing) and includes 1 user. The Advanced plan costs $329/month annually ($399/month monthly) and includes 10 users.

Source
Clearstory: Does it replace change management in Procore?

It can, for time and materials tags and the change order log, but you must decide which system is authoritative. Running both without that decision creates reconciliation work.

Knowify: What is the cost per additional user on Knowify?

Additional users cost $29/month across all plans whether on Core or Advanced.

Source
Clearstory: What happens on sites without signal?

Tags are captured on the device and synchronised later. Test that path with photographs attached before relying on it.

Knowify: Does Knowify have a free trial?

A free trial is available for both Core and Advanced plans before requiring a paid subscription.

Source
Knowify: What add-on features are available on Knowify?

Service Pro ($99/month annually), Live Equipment Tracking ($25/vehicle/month annually), AI Dashcams ($25/dashcam annually), and Tool Tracking ($99/month) are available as paid add-ons.

Source
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