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Software · head to head

Akiflow vs Todoist

Akiflow logo

Akiflow

Software

The ultimate time blocking platform

From
$19/month
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Akiflow no native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Akiflow covers Universal inbox, Todoist covers Natural language input.

Where they differ

Only the attributes on which Akiflow and Todoist actually diverge.

Attributes where Akiflow and Todoist differ
AttributeAkiflowTodoist
Starting price$19/monthFree
Free tierNoYes
PlatformsWeb, macOS, Windows, iOS, AndroidWeb, iOS, Android, macOS, Windows
Founded20202007

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Akiflow

  • Universal inbox
  • Time blocking
  • Command bar
  • Drag-and-drop scheduling
  • Todoist
  • Asana
  • Trello
  • Notion

Only in Todoist

  • Natural language input
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications
  • Gmail

Both cover

  • Recurring tasks
  • Google Calendar
  • Outlook
  • Slack
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Akiflow

  • Productivitynot Todoist
  • Collaborationnot Todoist
  • Task managementnot Todoist
  • Organizationnot Todoist

Todoist

  • Personal task managementnot Akiflow
  • Team project coordinationnot Akiflow
  • Goal trackingnot Akiflow
  • Habit buildingnot Akiflow
  • Daily planningnot Akiflow

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Akiflow

  • No native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats
  • Mobile app integrations limited to 7 native apps compared to 30+ on desktop and web versions
  • Designed for individual users only with no team collaboration features or shared workspaces
  • No native project management capabilities to group related tasks or track project-level progress
  • Limited task-to-event conversion functionality restricting workflow flexibility

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Akiflow

$19/month
  • Pro$34/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant
  • Pro Annual$19/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Akiflow if

  • You need universal inbox.
  • You work on Web, macOS, Windows, iOS, Android.
  • You also want time blocking.
Akiflow review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want projects and sub-tasks.
Todoist review

Questions people ask

Is Akiflow or Todoist better?
Neither clearly leads. Akiflow starts at $19/month and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Akiflow or Todoist?
Todoist has a free tier; the other does not. Paid plans start at $19/month for Akiflow and Free for Todoist.
Does Akiflow or Todoist run on more platforms?
Akiflow runs on Web, macOS, Windows, iOS, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Akiflow starts at $19/month.
What is Akiflow best used for?
Akiflow is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Todoist is typically brought in for.
What can Akiflow do that Todoist cannot?
Akiflow covers Universal inbox, Time blocking, Command bar, Drag-and-drop scheduling. Todoist covers Natural language input, Projects and sub-tasks, Labels and filters, Priority levels. Both handle Recurring tasks, Google Calendar, Outlook, Slack.

Answered from the vendors’ own pages

Akiflow: Does Akiflow offer a free trial?

Yes, Akiflow provides a 7-day free trial with full feature access and no credit card required initially, though credit card details are needed to start. You can extend the trial to 14 days by booking a 1:1 onboarding call with the team.

Source
Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Akiflow: What apps does Akiflow integrate with?

Akiflow has native integrations with 18+ apps including Slack, Gmail, Notion, Asana, ClickUp, Zoom, Google Calendar, Trello, Todoist, Jira, GitHub, Microsoft Teams, and Outlook. It also connects with 9,000 additional apps through Zapier and IFTTT.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Akiflow: Can I use Akiflow offline?

The desktop app for Mac and Windows supports offline mode, allowing you to work without an internet connection and automatically syncing all changes once you reconnect.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Akiflow: Does Akiflow support team collaboration?

No, Akiflow is designed exclusively for individual power users. There are no team plans, no enterprise tier, and no freemium option. Users can share availability with others via email links but cannot collaborate directly within the app.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Akiflow: What devices can I use Akiflow on?

Akiflow is available on Web, Mac, Windows, iOS, and Android with real-time syncing across all platforms. Mobile apps provide task capture, schedule viewing, and Siri integration on iOS.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
Akiflow: How much does Akiflow cost?

Akiflow costs $34/month billed monthly or $19/month billed annually ($228/year). There is no free plan, only a 7-day trial. Students, researchers, and healthcare workers can apply for discounts.

Source
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