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Technology · head to head

Asana vs authentik

Asana logo

Asana

Technology

Manage your team's work, projects, & tasks online

From
Free
Rated
-
Full reviewWebsite
authentik logo

authentik

Cybersecurity

Open-source identity provider with flexible authentication flows

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Asana the free Personal tier is capped at 2 users, so it does not cover a small team; authentik smaller project than Keycloak, with a correspondingly smaller community and fewer integration guides
  • They diverge on capability: Asana covers Multiple project views, authentik covers Configurable flows.

Where they differ

Only the attributes on which Asana and authentik actually diverge.

Attributes where Asana and authentik differ
AttributeAsanaauthentik
Pricing modelUnknownOpen-source core with a paid enterprise tier
PlatformsWeb, iOS, AndroidDocker, Kubernetes, Linux, Self-hosted
CategoryTechnologyCybersecurity
Founded2008Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Asana

  • Multiple project views
  • Task dependencies
  • Milestones
  • Portfolios
  • Goals & OKRs
  • Workflow automation
  • Resource management
  • Reporting dashboards

Only in authentik

  • Configurable flows
  • Protocol support
  • Application proxy
  • Modern admin interface

What people use each for

The jobs each tool is most often brought in to do.

Asana

  • Project planning & trackingnot authentik
  • Campaign managementnot authentik
  • Product launchesnot authentik
  • Event planningnot authentik
  • Agile & Scrum managementnot authentik

authentik

  • Self-hosted SSO across internal services without commercial identity pricingnot Asana
  • Putting authentication in front of applications that have none, via the proxynot Asana
  • Teams who tried Keycloak and wanted something less heavynot Asana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Asana

  • The free Personal tier is capped at 2 users, so it does not cover a small team
  • Timeline and Gantt views, reporting dashboards and time tracking all require Starter at $10.99 per user per month
  • Portfolios, goals, workload management and approvals need Advanced at $24.99 per user per month
  • Salesforce, Tableau and Power BI integrations are Advanced or above
  • Monthly billing costs more, at $13.49 and $30.49 against the annual rates

authentik

  • Smaller project than Keycloak, with a correspondingly smaller community and fewer integration guides
  • The flow model is flexible but conceptually unfamiliar, and simple setups can feel over-abstracted
  • Enterprise support and some governance features sit behind the paid tier
  • Self-hosted identity is still yours to secure, patch and keep available

Pricing, plan by plan

Asana

Free

No published plan breakdown. See the Asana review.

authentik

Free
  • Open sourceFree
    • Full identity provider
    • All protocols
    • Community support

Which should you pick?

Choose Asana if

  • You need multiple project views.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want task dependencies.
Asana review

Choose authentik if

  • You need configurable flows.
  • You want to start without paying.
  • You work on Docker, Kubernetes, Linux, Self-hosted.
  • You also want protocol support.
authentik review

Questions people ask

Is Asana or authentik better?
Neither clearly leads. Asana starts at Free and authentik at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Asana or authentik?
Asana starts at Free and authentik at Free.
Does Asana or authentik run on more platforms?
Asana runs on Web, iOS, Android. authentik runs on Docker, Kubernetes, Linux, Self-hosted.
Can I use Asana for free?
Both have a free tier, so you can try either at no cost before committing.
What is Asana best used for?
Asana is most often used for project planning & tracking, campaign management, product launches, event planning. Of those, project planning & tracking and campaign management are not what authentik is typically brought in for.
What can Asana do that authentik cannot?
Asana covers Multiple project views, Task dependencies, Milestones, Portfolios. authentik covers Configurable flows, Protocol support, Application proxy, Modern admin interface.

Answered from the vendors’ own pages

Asana: Does Asana have a free tier?

Yes. Asana offers a free Personal plan for up to 2 users, plus free trial access to paid plans.

Source
authentik: Is authentik free?

The open-source edition is free and complete for most use. An enterprise tier adds support and additional features.

Asana: What is the starting price for Asana paid plans?

Asana Starter plan begins at $10.99 per user per month when billed annually, or $13.49 per user when billed monthly.

Source
authentik: authentik or Keycloak?

authentik is generally reported as easier to run and administer; Keycloak is more established with a larger community and Red Hat behind it.

Asana: Does Asana integrate with other work tools?

Yes. Asana offers 200+ integrations including Slack, Google Workspace, Microsoft Teams, Salesforce, Jira, and Zoom.

Source
authentik: Can authentik protect apps with no login of their own?

Yes. Its application proxy places authentication in front of services that have no built-in authentication.

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