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Software · head to head

Apollo.io vs Cal.com

Apollo.io logo

Apollo.io

Software

Revenue intelligence platform

From
Free
Rated
-
Full reviewWebsite
Cal.com logo

Cal.com

Software

Scheduling infrastructure for everyone

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apollo.io everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set; Cal.com free plan limited to single user only
  • They diverge on capability: Apollo.io covers Contact database, Cal.com covers Custom booking pages.

Where they differ

Only the attributes on which Apollo.io and Cal.com actually diverge.

Attributes where Apollo.io and Cal.com differ
AttributeApollo.ioCal.com
Pricing modelsubscriptionfreemium
PlatformsWebWeb, Mobile app, Browser extension
Founded20202021

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apollo.io

  • Contact database
  • Email finder
  • Lead search
  • Automation
  • Engagement tracking
  • Reporting
  • Salesforce
  • HubSpot

Only in Cal.com

  • Custom booking pages
  • Team scheduling
  • Collective scheduling
  • Routing forms
  • Webhooks
  • Google Calendar
  • Zoom
  • Google Meet

Both cover

  • Outlook
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Apollo.io

  • Lead generationnot Cal.com
  • Prospect researchnot Cal.com
  • Sales automationnot Cal.com

Cal.com

  • Schedule meetings and manage availabilitynot Apollo.io
  • Accept payments via Stripe and PayPalnot Apollo.io
  • Integrate with Salesforce and HubSpotnot Apollo.io

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apollo.io

  • Everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set
  • Plans described as unlimited are capped in the fair use policy at 10,000 credits a month for non-paying accounts
  • Connecting a mailbox that is not Gmail or Microsoft requires a paid plan
  • How many records can be selected at once varies by tier
  • Running out of credits means buying more rather than waiting for a reset

Cal.com

  • Free plan limited to single user only
  • Free plan restricted to 1 user account
  • Teams plan requires yearly billing at $12/user/month
  • Organizations plan requires yearly billing at $28/user/month
  • Free plan lacks team collaboration features

Pricing, plan by plan

Apollo.io

Free
  • FreeFree
    • Basic contact search
    • Limited searches
  • Starter$49/month
    • Everything in Free
    • Advanced search
    • Email finder
  • Professional$149/month
    • Everything in Starter
    • Automation
    • Advanced analytics

Cal.com

Free

No published plan breakdown. See the Cal.com review.

Which should you pick?

Choose Apollo.io if

  • You need contact database.
  • You want to start without paying.
  • You also want email finder.
Apollo.io review

Choose Cal.com if

  • You need custom booking pages.
  • You want to start without paying.
  • You work on Web, Mobile app, Browser extension.
  • You also want team scheduling.
Cal.com review

Questions people ask

Is Apollo.io or Cal.com better?
Neither clearly leads. Apollo.io starts at Free and Cal.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apollo.io or Cal.com?
Apollo.io starts at Free and Cal.com at Free.
Does Apollo.io or Cal.com run on more platforms?
Apollo.io runs on Web. Cal.com runs on Web, Mobile app, Browser extension.
Can I use Apollo.io for free?
Both have a free tier, so you can try either at no cost before committing.
What is Apollo.io best used for?
Apollo.io is most often used for lead generation, prospect research, sales automation. Of those, lead generation and prospect research are not what Cal.com is typically brought in for.
What can Apollo.io do that Cal.com cannot?
Apollo.io covers Contact database, Email finder, Lead search, Automation. Cal.com covers Custom booking pages, Team scheduling, Collective scheduling, Routing forms. Both handle Outlook, Web support.
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Related pages

More on Apollo.io

More on Cal.com

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