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Software · head to head

Zapier vs Bill.com

Zapier logo

Zapier

Software

Automate your work across 7,000+ app integrations

From
Free
Rated
-
Full reviewWebsite
Bill.com logo

Bill.com

Software

Automate your financial workflows

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Zapier the free plan allows 100 tasks per month and only two-step Zaps, one trigger and one action; Bill.com limited customization of approval workflows and user permissions for complex business needs
  • They diverge on capability: Zapier covers App integrations, Bill.com covers AP automation.

Where they differ

Only the attributes on which Zapier and Bill.com actually diverge.

Attributes where Zapier and Bill.com differ
AttributeZapierBill.com
Pricing modelusage-basedUnknown
PlatformsWeb, ApiWeb
Founded20112006

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Zapier

  • App integrations
  • Workflow automation
  • Trigger-based actions
  • Multi-step Zaps
  • Data formatting
  • Conditional logic
  • Error handling
  • Team collaboration

Only in Bill.com

  • AP automation
  • AR automation
  • Payment processing
  • Approval workflows
  • Document management
  • Vendor management
  • Cash flow insights
  • Mobile approvals

Both cover

  • Salesforce
  • SOC2
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Zapier

  • Lead managementnot Bill.com
  • Data synchronizationnot Bill.com
  • Email automationnot Bill.com
  • Social media postingnot Bill.com
  • Customer onboardingnot Bill.com

Bill.com

  • Invoice processingnot Zapier
  • Bill paymentsnot Zapier
  • Vendor paymentsnot Zapier
  • Cash flow managementnot Zapier
  • Financial automationnot Zapier

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Zapier

  • The free plan allows 100 tasks per month and only two-step Zaps, one trigger and one action
  • Multi-step Zaps, filters, paths, webhooks and the formatter all require a paid plan
  • Premium app connectors are withheld from the free plan
  • Free Zaps poll for new data every 15 minutes against 2 minutes on Professional and 1 minute on Team
  • Paying monthly rather than annually costs 50 percent more, so the 2,000-task Professional plan is $73.50 a month instead of $49

Bill.com

  • Limited customization of approval workflows and user permissions for complex business needs
  • Limited international payment capabilities compared to specialists like Tipalti
  • Customer support response times are slow, with agents often lacking product expertise

Pricing, plan by plan

Zapier

Free
  • FreeFree
    • 100 tasks/month
    • 5 Zaps
    • Two-step Zaps
  • Starter$19.99/month
    • 750 tasks/month
    • 20 Zaps
    • Multi-step Zaps
  • Professional$49/month
    • 2,000 tasks/month
    • Unlimited Zaps
    • Custom logic

Bill.com

Free
  • Essentials$49/month
    • Core AP and AR functionality
    • Manual CSV import/export
  • Team$65/month
    • Automatic 2-way sync with QuickBooks Online, Xero
  • Corporate$89/month
    • Procurement features
    • Custom approval policies
    • Sync with NetSuite, Dynamics

Which should you pick?

Choose Zapier if

  • You need app integrations.
  • You want to start without paying.
  • You work on Web, Api.
  • You also want workflow automation.
Zapier review

Choose Bill.com if

  • You need ap automation.
  • You want to start without paying.
  • You also want ar automation.
Bill.com review

Questions people ask

Is Zapier or Bill.com better?
Neither clearly leads. Zapier starts at Free and Bill.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Zapier or Bill.com?
Zapier starts at Free and Bill.com at Free.
Does Zapier or Bill.com run on more platforms?
Zapier runs on Web, Api. Bill.com runs on Web.
Can I use Zapier for free?
Both have a free tier, so you can try either at no cost before committing.
What is Zapier best used for?
Zapier is most often used for lead management, data synchronization, email automation, social media posting. Of those, lead management and data synchronization are not what Bill.com is typically brought in for.
What can Zapier do that Bill.com cannot?
Zapier covers App integrations, Workflow automation, Trigger-based actions, Multi-step Zaps. Bill.com covers AP automation, AR automation, Payment processing, Approval workflows. Both handle Salesforce, SOC2, Cloud deployment.

Answered from the vendors’ own pages

Bill.com: What payment methods does Bill.com support?

Bill.com supports ACH transfers, checks, corporate cards, and international transfers. ACH payments cost $0.59 per transaction, checks cost $1.99, and card payments incur a 2.9% fee.

Source
Bill.com: Does Bill.com offer a free tier?

Yes. Bill.com offers a free Spend & Expense plan for access to credit lines from $1,000-$5M with corporate cards, budgets, and expense tracking.

Source
Bill.com: Which accounting systems does Bill.com integrate with?

Bill.com integrates with QuickBooks Online, QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, and Xero, with automatic two-way syncing on most plans.

Source
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