Software · head to head
Bill.com vs QuickBooks
QuickBooks
Software
Smart, simple online accounting software for small business
- From
- $30/month
- Rated
- -
The short version
- Only Bill.com has a free tier, so it costs nothing to try first.
- Each has a real cost: Bill.com limited customization of approval workflows and user permissions for complex business needs; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
- They diverge on capability: Bill.com covers AP automation, QuickBooks covers Income & expense tracking.
Where they differ
Only the attributes on which Bill.com and QuickBooks actually diverge.
| Attribute | Bill.com | QuickBooks |
|---|---|---|
| Starting price | Free | $30/month |
| Pricing model | Unknown | subscription |
| Free tier | Yes | No |
| Platforms | Web | Web, Ios, Android, Api |
| Founded | 2006 | 1983 |
Identical on both: user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Bill.com
- AP automation
- AR automation
- Approval workflows
- Document management
- Vendor management
- Cash flow insights
- Mobile approvals
- QuickBooks
Only in QuickBooks
- Income & expense tracking
- Invoicing
- Financial reporting
- Tax preparation
- Bank reconciliation
- Bill management
- Mobile apps
- PayPal
Both cover
- Payment processing
- SOC2
What people use each for
The jobs each tool is most often brought in to do.
Bill.com
- Invoice processingnot QuickBooks
- Bill paymentsnot QuickBooks
- Vendor paymentsnot QuickBooks
- Cash flow managementnot QuickBooks
- Financial automationnot QuickBooks
QuickBooks
- Bookkeepingnot Bill.com
- Invoicingnot Bill.com
- Expense trackingnot Bill.com
- Financial reportingnot Bill.com
- Tax preparationnot Bill.com
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Bill.com
- Limited customization of approval workflows and user permissions for complex business needs
- Limited international payment capabilities compared to specialists like Tipalti
- Customer support response times are slow, with agents often lacking product expertise
QuickBooks
- Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
- Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
- Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription
Pricing, plan by plan
Bill.com
Free- Essentials$49/month
- Core AP and AR functionality
- Manual CSV import/export
- Team$65/month
- Automatic 2-way sync with QuickBooks Online, Xero
- Corporate$89/month
- Procurement features
- Custom approval policies
- Sync with NetSuite, Dynamics
QuickBooks
$30/month- Simple Start$30/month
- Income & expense tracking
- Invoice & payments
- Tax deductions
- Essentials$60/month
- Everything in Simple Start
- Bill management
- Time tracking
- Plus$90/month
- Everything in Essentials
- Inventory tracking
- Project profitability
- Advanced$200/month
- Everything in Plus
- Dedicated account team
- 25 users
Which should you pick?
Choose Bill.com if
- You need ap automation.
- You want to start without paying.
- You also want ar automation.
Choose QuickBooks if
- You need income & expense tracking.
- You work on Web, Ios, Android, Api.
- You also want invoicing.
Questions people ask
- Is Bill.com or QuickBooks better?
- Neither clearly leads. Bill.com starts at Free and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Bill.com or QuickBooks?
- Bill.com has a free tier; the other does not. Paid plans start at Free for Bill.com and $30/month for QuickBooks.
- Does Bill.com or QuickBooks run on more platforms?
- Bill.com runs on Web. QuickBooks runs on Web, Ios, Android, Api.
- Can I use Bill.com for free?
- Yes. Bill.com has a free tier, so you can try it without paying. QuickBooks starts at $30/month.
- What is Bill.com best used for?
- Bill.com is most often used for invoice processing, bill payments, vendor payments, cash flow management. Of those, invoice processing and bill payments are not what QuickBooks is typically brought in for.
- What can Bill.com do that QuickBooks cannot?
- Bill.com covers AP automation, AR automation, Approval workflows, Document management. QuickBooks covers Income & expense tracking, Invoicing, Financial reporting, Tax preparation. Both handle Payment processing, SOC2.
Answered from the vendors’ own pages
Bill.com: What payment methods does Bill.com support?
Bill.com supports ACH transfers, checks, corporate cards, and international transfers. ACH payments cost $0.59 per transaction, checks cost $1.99, and card payments incur a 2.9% fee.
SourceBill.com: Does Bill.com offer a free tier?
Yes. Bill.com offers a free Spend & Expense plan for access to credit lines from $1,000-$5M with corporate cards, budgets, and expense tracking.
SourceBill.com: Which accounting systems does Bill.com integrate with?
Bill.com integrates with QuickBooks Online, QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, and Xero, with automatic two-way syncing on most plans.
Source