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Project Management · head to head

Podio vs Trello

Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite
Trello logo

Trello

Project Management

Organize anything, together

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; Trello free tier limited to 10 boards and 10 collaborators per workspace
  • They diverge on capability: Podio covers Workspaces, Trello covers Kanban boards.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Podio and Trello actually diverge.

Attributes where Podio and Trello differ
AttributePodioTrello
Pricing modelsubscriptionUnknown
PlatformsWeb, Ios, AndroidWeb, Ios, Android, Windows, Macos
Founded20092011

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • SSL
  • GDPR
  • Web support

Only in Trello

  • Kanban boards
  • Cards & lists
  • Drag-and-drop interface
  • Activity feed
  • Due dates & reminders
  • File attachments
  • Comments & mentions
  • Power-Ups ecosystem

Both cover

  • Slack
  • Google Drive
  • Dropbox
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot Trello
  • Project and task management for a small teamnot Trello
  • Client collaboration with external users on the paid plansnot Trello
  • Simple workflow automation between appsnot Trello

Trello

  • Project trackingnot Podio
  • Content calendarsnot Podio
  • Sales pipelinesnot Podio
  • Onboarding processesnot Podio
  • Personal task managementnot Podio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Trello

  • Free tier limited to 10 boards and 10 collaborators per workspace
  • Free tier automation capped at 250 monthly Butler runs
  • No offline access; web-based platform requires internet connection
  • Advanced views (timeline, table, dashboard) not available on Standard plan
  • SSO only available on Enterprise plan

Pricing, plan by plan

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Trello

Free
  • FreeFree
    • Up to 10 boards/workspace
    • Up to 10 collaborators
    • 250 monthly Butler automation runs
  • Standard$5/user/month
    • Unlimited boards
    • Unlimited Power-Ups
    • 1,000 monthly Butler runs
  • Premium$10/user/month
    • All Standard features
    • Timeline, table, dashboard, calendar views
    • Unlimited automation
  • Enterprise$17.5/user/month
    • All Premium features
    • Unlimited workspaces
    • SSO and user provisioning

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose Trello if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want cards & lists.
Trello review

Questions people ask

Is Podio or Trello better?
Neither clearly leads. Podio starts at Free and Trello at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or Trello?
Podio starts at Free and Trello at Free.
Does Podio or Trello run on more platforms?
Podio runs on Web, Ios, Android. Trello runs on Web, Ios, Android, Windows, Macos.
Can I use Podio for free?
Both have a free tier, so you can try either at no cost before committing.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what Trello is typically brought in for.
What can Podio do that Trello cannot?
Podio covers Workspaces, Apps, Workflows, Tasks. Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed. Both handle Slack, Google Drive, Dropbox, Zapier.

Answered from the vendors’ own pages

Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
Trello: What are the free tier limitations for Trello?

Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
Trello: What features are included in the Standard plan?

Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
Trello: Does Trello offer SSO and on which plan?

SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).

Source
Trello: How many file attachment options are available?

Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.

Source
Trello: Is there offline access to Trello boards?

Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.

Source
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