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Software · head to head

Todoist vs Workato

Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite
Workato logo

Workato

Software

The enterprise integration platform

From
$99/month
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Workato the pricing page names four product lines, Enterprise iPaaS, Agentic solutions, API Management and Data Orchestration, and publishes no figure for any of them, gating all of it behind Schedule a demo
  • They diverge on capability: Todoist covers Natural language input, Workato covers Process orchestration.

Where they differ

Only the attributes on which Todoist and Workato actually diverge.

Attributes where Todoist and Workato differ
AttributeTodoistWorkato
Starting priceFree$99/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, WindowsWeb, On-premise
Founded20072014

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Only in Workato

  • Process orchestration
  • Master data management
  • Integration templates
  • Real-time sync
  • Error handling
  • Monitoring
  • API management
  • Workflow analytics

Both cover

  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Todoist

  • Personal task managementnot Workato
  • Team project coordinationnot Workato
  • Goal trackingnot Workato
  • Habit buildingnot Workato
  • Daily planningnot Workato

Workato

  • Workflow Automationnot Todoist
  • Data Integrationnot Todoist
  • Process Automationnot Todoist
  • App Integrationnot Todoist
  • API Connectivitynot Todoist

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Workato

  • The pricing page names four product lines, Enterprise iPaaS, Agentic solutions, API Management and Data Orchestration, and publishes no figure for any of them, gating all of it behind Schedule a demo

Pricing, plan by plan

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Workato

$99/month
  • Starter$99/month
    • Up to 50 recipes
    • Basic integrations
    • Email support
  • Professional$299/month
    • Unlimited recipes
    • Premium integrations
    • Priority support
  • Enterprise$999/month
    • Custom SLA
    • Dedicated support
    • Advanced security

Which should you pick?

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Choose Workato if

  • You need process orchestration.
  • You work on Web, On-premise.
  • You also want master data management.
Workato review

Questions people ask

Is Todoist or Workato better?
Neither clearly leads. Todoist starts at Free and Workato at $99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Todoist or Workato?
Todoist has a free tier; the other does not. Paid plans start at Free for Todoist and $99/month for Workato.
Does Todoist or Workato run on more platforms?
Todoist runs on Web, iOS, Android, macOS, Windows. Workato runs on Web, On-premise.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Workato starts at $99/month.
What is Todoist best used for?
Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Workato is typically brought in for.
What can Todoist do that Workato cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Workato covers Process orchestration, Master data management, Integration templates, Real-time sync. Both handle Cloud deployment.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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