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Software · head to head

Workato vs Workday

Workato logo

Workato

Software

The enterprise integration platform

From
$99/month
Rated
-
Full reviewWebsite
Workday logo

Workday

Software

Enterprise cloud applications for finance and HR

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Workato the pricing page names four product lines, Enterprise iPaaS, Agentic solutions, API Management and Data Orchestration, and publishes no figure for any of them, gating all of it behind Schedule a demo; Workday high implementation costs equal to or exceeding annual software fees
  • They diverge on capability: Workato covers Process orchestration, Workday covers Human capital management.

Where they differ

Only the attributes on which Workato and Workday actually diverge.

Attributes where Workato and Workday differ
AttributeWorkatoWorkday
Starting price$99/monthOn request
Pricing modelsubscriptionquote
PlatformsWeb, On-premiseCloud/Web
Founded20142005

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Workato

  • Process orchestration
  • Master data management
  • Integration templates
  • Real-time sync
  • Error handling
  • Monitoring
  • API management
  • Workflow analytics

Only in Workday

  • Human capital management
  • Financial management
  • Planning
  • Analytics
  • Payroll
  • Time tracking
  • Talent management
  • Procurement

Both cover

  • Salesforce
  • ServiceNow
  • SOC2
  • ISO27001
  • HIPAA
  • GDPR
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Workato

  • Workflow Automationnot Workday
  • Data Integrationnot Workday
  • Process Automationnot Workday
  • App Integrationnot Workday
  • API Connectivitynot Workday

Workday

  • HR managementnot Workato
  • Financial planningnot Workato
  • Workforce planningnot Workato
  • Compliancenot Workato
  • Analyticsnot Workato

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Workato

  • The pricing page names four product lines, Enterprise iPaaS, Agentic solutions, API Management and Data Orchestration, and publishes no figure for any of them, gating all of it behind Schedule a demo

Workday

  • High implementation costs equal to or exceeding annual software fees
  • Long deployment timelines (12-18 months standard) before ROI
  • Steep per-employee pricing at enterprise scale ($408-504 PEPM)
  • Limited pre-built templates and customization; often requires extensive configuration
  • Requires significant IT and change management resources during implementation

Pricing, plan by plan

Workato

$99/month
  • Starter$99/month
    • Up to 50 recipes
    • Basic integrations
    • Email support
  • Professional$299/month
    • Unlimited recipes
    • Premium integrations
    • Priority support
  • Enterprise$999/month
    • Custom SLA
    • Dedicated support
    • Advanced security

Workday

On request
  • Small Business$undefined/month
    • Core HR
    • Payroll
    • Time tracking
  • Medium Enterprise$undefined/month
    • Full HCM suite
    • Financial management
    • Advanced analytics
  • Large Enterprise$undefined/month
    • Complete platform
    • Custom configurations
    • Dedicated support

Which should you pick?

Choose Workato if

  • You need process orchestration.
  • You work on Web, On-premise.
  • You also want master data management.
Workato review

Choose Workday if

  • You need human capital management.
  • You work on Cloud/Web.
  • You also want financial management.
Workday review

Questions people ask

Is Workato or Workday better?
Neither clearly leads. Workato starts at $99/month and Workday at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Workato or Workday?
Workato starts at $99/month and Workday at On request.
Does Workato or Workday run on more platforms?
Workato runs on Web, On-premise. Workday runs on Cloud/Web.
What is Workato best used for?
Workato is most often used for workflow automation, data integration, process automation, app integration. Of those, workflow automation and data integration are not what Workday is typically brought in for.
What can Workato do that Workday cannot?
Workato covers Process orchestration, Master data management, Integration templates, Real-time sync. Workday covers Human capital management, Financial management, Planning, Analytics. Both handle Salesforce, ServiceNow, SOC2, ISO27001.

Answered from the vendors’ own pages

Workday: What is Workday GO and what market is it designed for?

Workday GO is a product designed for small and midsize organizations, bringing together HR and finance solutions with transparent pricing and fast activation in 30 to 60 days. It includes HCM, benefits, payroll, talent, and more at a lower price point than standard Workday.

Source
Workday: What is Workday Skills Cloud and how does it fit into HCM?

Workday Skills Cloud is an intelligent skills foundation built into Workday HCM. It is described as the world's most open intelligent skills foundation and fuels data-driven talent strategies across recruiting, learning, and workforce planning.

Source
Workday: Does Workday include payroll and benefits management?

Yes. Workday HCM includes benefits administration and payroll capabilities as part of its core suite. Global payroll processing is available across multiple countries and tax jurisdictions.

Source
Workday: What is the typical pricing model for Workday HCM?

Workday HCM uses per-employee (PEPM) annual subscription pricing. Companies at scale typically pay $34-42 PEPM. Enterprise organizations with 5,000+ employees typically pay $408-504 per employee annually. Pricing decreases with larger commitments and longer contract terms.

Source
Workday: How long does Workday implementation typically take?

Standard implementations are lengthy, often taking 12-18 months. Workday GO promises faster activation in 30-60 days. Implementation costs typically equal 100-150% of the first year's software subscription fees.

Source
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