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Software · head to head

Structured vs Tana

S

Structured

Software

Visual daily planner for time blocking

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Structured no monthly view available, only daily and weekly views, limiting ability to preview long-term schedules; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Structured covers Visual timeline, Tana covers Outliner interface.

Where they differ

Only the attributes on which Structured and Tana actually diverge.

Attributes where Structured and Tana differ
AttributeStructuredTana
Pricing modelUnknownfreemium
PlatformsiOS, iPadOS, macOS, Android, Web, Apple WatchWeb, Desktop

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown), founded (2020).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Structured

  • Visual timeline
  • Time blocking
  • Calendar integration
  • Widgets
  • Recurring tasks
  • Apple Calendar
  • Google Calendar
  • Apple Reminders

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Cloud deployment
  • English language support

What people use each for

The jobs each tool is most often brought in to do.

Structured

  • Productivitynot Tana
  • Collaborationnot Tana
  • Task managementnot Tana
  • Organizationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Structured
  • Automatic meeting capture with AI transcripts and summariesnot Structured
  • Turning notes into queryable structured databasesnot Structured

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Structured

  • No monthly view available, only daily and weekly views, limiting ability to preview long-term schedules
  • Cannot export to Excel, PDF, or other printable formats; only JSON export available on Apple devices
  • Calendar import requires Pro subscription (except on web where free import is available)
  • Android and web versions significantly lag behind iOS version in features and performance
  • One-way calendar sync only; cannot export Structured tasks back to Google Calendar or other external calendar apps

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Structured

Free
  • FreeFree
    • Timeline tasks and all-day tasks
    • Task subtasks and notes
    • Icons and color coding
  • Pro$null/month or year or lifetime
    • Structured AI for smart planning
    • Calendar and reminders import
    • Recurring tasks

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Structured if

  • You need visual timeline.
  • You want to start without paying.
  • You work on iOS, iPadOS, macOS, Android, Web, Apple Watch.
  • You also want time blocking.
Structured review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Structured or Tana better?
Neither clearly leads. Structured starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Structured or Tana?
Structured starts at Free and Tana at Free.
Does Structured or Tana run on more platforms?
Structured runs on iOS, iPadOS, macOS, Android, Web, Apple Watch. Tana runs on Web, Desktop.
Can I use Structured for free?
Both have a free tier, so you can try either at no cost before committing.
What is Structured best used for?
Structured is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.
What can Structured do that Tana cannot?
Structured covers Visual timeline, Time blocking, Calendar integration, Widgets. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Cloud deployment, English language support.

Answered from the vendors’ own pages

Structured: Is Structured free to use?

Yes, Structured has a free tier that includes timeline tasks, all-day tasks, inbox tasks, subtasks, notes, icons, color coding, drag and drop, and calendar import on web (though calendar import requires Pro on iOS/Android). The app is free to download on iOS, Android, Mac, and web.

Source
Structured: What does Structured Pro cost and what features does it add?

Structured Pro is available as a monthly or yearly subscription, or as a one-time lifetime purchase for $99.99 USD. Pro adds Structured AI, calendar import and reminders import (on iOS/Android), recurring tasks, replan functionality, custom notifications, and custom color palettes.

Source
Structured: Can I import my Google Calendar into Structured?

Yes, Structured supports importing calendars from Google Calendar, Outlook, Microsoft Exchange, Yahoo, and AOL. On iOS, it connects through Apple Calendar compatibility. On Android and web, you authenticate with your Google account and select which calendars to sync. This feature requires a Structured Pro subscription.

Source
Structured: Can I export my tasks from Structured and in what formats?

On Apple devices, you can export your data as a JSON file through Settings > About > Privacy & Permissions > Export Your Data. However, you cannot export tasks to external calendars, nor can you export to printable formats like Excel or PDF. Export is one-way only.

Source
Structured: Does Structured work across all my devices?

Yes, Structured syncs across iPhone, iPad, Mac, Apple Watch, and Android devices. However, users have reported that iCloud synchronization can be unreliable, and the Android and web versions have fewer features and slower performance compared to the iOS version.

Source
Structured: What calendar and reminder apps does Structured integrate with?

On iOS, Structured can import from Apple Calendar, Reminders, Google Calendar, Outlook, Microsoft Exchange, Yahoo, and AOL. On Android and web, it supports Google Calendar. Structured can import events and reminders, but cannot export tasks back to external calendars.

Source
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