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Real Estate · head to head

Entrata vs Propertyware

Entrata logo

Entrata

Real Estate

Single-database multifamily platform covering accounting, leasing, resident services and payments

From
On request
Rated
-
Full reviewWebsite
Propertyware logo

Propertyware

Real Estate

Single-family rental management from RealPage, sold per unit above a monthly minimum with a paid implementation

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Entrata it is built for United States conventional multifamily, so commercial, self-storage, international or mixed-asset portfolios are either unsupported or awkward.; Propertyware pricing is per unit against a monthly minimum and there is a separate implementation fee, usually a multiple of the monthly subscription, so first-year cost is well above twelve times the running rate.
  • They diverge on capability: Entrata covers Single database platform, Propertyware covers Custom fields and screens.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Entrata and Propertyware actually diverge.

Attributes where Entrata and Propertyware differ
AttributeEntrataPropertyware
Pricing modelquotePer unit per month with a monthly minimum

Identical on both: starting price (On request), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Real Estate).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Entrata

  • Single database platform
  • Resident portal and payments
  • Entrata insurance
  • Utility billing
  • AI leasing assistant

Only in Propertyware

  • Custom fields and screens
  • Configurable owner portals
  • Open API
  • Owner accounting
  • Maintenance and vendor management
  • Inspections

Both cover

  • Leasing and marketing

What people use each for

The jobs each tool is most often brought in to do.

Entrata

  • A multifamily operator running Yardi or RealPage that wants one database instead of an integrated set of productsnot Propertyware
  • A portfolio where marketing sites, ILS syndication and the lease record must stay in step without nightly importsnot Propertyware
  • An operator trying to raise ancillary income from insurance and utility recovery without adding vendorsnot Propertyware
  • A regional owner-operator consolidating accounting and site operations after acquisitionsnot Propertyware

Propertyware

  • A single-family operator with 500 or more scattered doors that need per-owner branded portalsnot Entrata
  • A manager whose operating model does not fit standard software and who needs custom fields and screens rather than workaroundsnot Entrata
  • An operator integrating property data into an in-house acquisitions or investor reporting system through an APInot Entrata
  • A regional business running several markets under one ledger with owner-level management fee rules that differ by contractnot Entrata

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Entrata

  • It is built for United States conventional multifamily, so commercial, self-storage, international or mixed-asset portfolios are either unsupported or awkward.
  • Ancillary services including payments, insurance and utility billing carry their own economics, so the licence quote understates the total value of the relationship and should be negotiated as a package.
  • Configuration depth for unusual ownership and fund structures is narrower than Yardi, which pushes complex owners back to a separate accounting layer.
  • Implementation and data migration take months with paid services, and portfolios migrating mid-year face a painful accounting cutover.
  • The founder and chairman resigned from the board in 2022 after sending an antisemitic email, and the executive team was rebuilt afterwards, so reference checks about long-term relationships should focus on current management rather than the historical reputation.

Propertyware

  • Pricing is per unit against a monthly minimum and there is a separate implementation fee, usually a multiple of the monthly subscription, so first-year cost is well above twelve times the running rate.
  • Propertyware sits inside RealPage alongside strategic enterprise platforms, so the practical risk is not that it stops working but that it receives maintenance rather than development; ask for a written roadmap and end-of-life notice period.
  • The interface is dated relative to newer cloud entrants, and the configurability that makes it capable also makes it slow to set up, which is why implementation is chargeable in the first place.
  • It is built for scattered-site single-family stock, so apartment community workflows, commercial leases and HOA management are all poorly served.
  • RealPage is the defendant in United States antitrust litigation concerning its revenue management software, which does not affect this product directly but is a factor when you are weighing a multi-year contract with the parent.

Pricing, plan by plan

Entrata

On request
  • Entrata$undefined/year
    • Quoted per unit per month against an annual contract
    • Modules such as insurance, utility billing and AI leasing priced separately
    • Payment processing revenue sits alongside the licence fee

Propertyware

On request
  • Basic$undefined/month
    • Per unit rate against a monthly minimum
    • Accounting, maintenance and tenant portal
    • Implementation fee charged separately
  • Plus$undefined/month
    • Higher per unit rate against the same style of minimum
    • Owner portals and custom fields
    • Inspections
  • Premium$undefined/month
    • Highest per unit rate
    • Open API access
    • Custom portals and advanced configuration

Which should you pick?

Choose Entrata if

  • You need single database platform.
  • You work on Web, iOS, Android.
  • You also want resident portal and payments.
Entrata review

Choose Propertyware if

  • You need custom fields and screens.
  • You work on Web, iOS, Android.
  • You also want configurable owner portals.
Propertyware review

Questions people ask

Is Entrata or Propertyware better?
Neither clearly leads. Entrata starts at On request and Propertyware at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Entrata or Propertyware?
Entrata starts at On request and Propertyware at On request.
Does Entrata or Propertyware run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Entrata best used for?
Entrata is most often used for a multifamily operator running yardi or realpage that wants one database instead of an integrated set of products, a portfolio where marketing sites, ils syndication and the lease record must stay in step without nightly imports, an operator trying to raise ancillary income from insurance and utility recovery without adding vendors, a regional owner-operator consolidating accounting and site operations after acquisitions. Of those, a multifamily operator running yardi or realpage that wants one database instead of an integrated set of products and a portfolio where marketing sites, ils syndication and the lease record must stay in step without nightly imports are not what Propertyware is typically brought in for.
What can Entrata do that Propertyware cannot?
Entrata covers Single database platform, Resident portal and payments, Entrata insurance, Utility billing. Propertyware covers Custom fields and screens, Configurable owner portals, Open API, Owner accounting. Both handle Leasing and marketing.

Answered from the vendors’ own pages

Entrata: Is Entrata pricing published?

No. It is quoted per unit per month on an annual contract, and modules such as insurance and utility billing are priced on top.

Propertyware: Is Propertyware still being developed?

That is the question to put to the vendor in writing. It belongs to RealPage, whose development focus is its enterprise multifamily platforms, so ask for a release history and a stated end-of-life notice period.

Entrata: How small can a portfolio be?

Practically around 5,000 units. Smaller operators find the contract minimums and implementation effort hard to justify.

Propertyware: Why is there an implementation fee?

Because the product is configured rather than switched on. Custom fields, portals and owner fee rules are set up during onboarding, and the fee is typically a multiple of the monthly subscription.

Entrata: Does it support commercial property?

Only lightly. It is a multifamily product, and mixed portfolios usually keep a second system for commercial assets.

Propertyware: Does it work for apartment communities?

Not well. It is designed for scattered-site single-family portfolios; apartment operators are steered towards other RealPage products.

Propertyware: Can I get my data out?

Yes, through the open API and standard exports, which is worth exercising during evaluation rather than at the point you decide to leave.

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