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Technology · head to head

Notion vs OmniFocus

Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite
OmniFocus logo

OmniFocus

Calendars

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Notion has a free tier, so it costs nothing to try first.
  • Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; OmniFocus exclusive to Apple ecosystem with no Windows or Android support
  • They diverge on capability: Notion covers Rich text editing with blocks, OmniFocus covers Custom perspectives.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Notion and OmniFocus actually diverge.

Attributes where Notion and OmniFocus differ
AttributeNotionOmniFocus
Starting priceFree$99.99/year
Free tierYesNo
PlatformsWeb, iOS, AndroidmacOS, iOS, iPadOS, watchOS, visionOS, Web
CategoryTechnologyCalendars
Founded20161989

Identical on both: pricing model (Unknown), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Notion

  • Project managementnot OmniFocus
  • Knowledge base creationnot OmniFocus
  • Note-taking and documentationnot OmniFocus
  • Team collaborationnot OmniFocus
  • Content planningnot OmniFocus

OmniFocus

  • Schedulingnot Notion
  • Appointment bookingnot Notion
  • Time trackingnot Notion
  • Resource managementnot Notion
  • Team coordinationnot Notion

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

Pricing, plan by plan

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

Which should you pick?

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Questions people ask

Is Notion or OmniFocus better?
Neither clearly leads. Notion starts at Free and OmniFocus at $99.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Notion or OmniFocus?
Notion has a free tier; the other does not. Paid plans start at Free for Notion and $99.99/year for OmniFocus.
Does Notion or OmniFocus run on more platforms?
Notion runs on Web, iOS, Android. OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web.
Can I use Notion for free?
Yes. Notion has a free tier, so you can try it without paying. OmniFocus starts at $99.99/year.
What is Notion best used for?
Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what OmniFocus is typically brought in for.
What can Notion do that OmniFocus cannot?
Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags.

Answered from the vendors’ own pages

Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
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