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Software · head to head

Monday.com vs OmniFocus

Monday.com logo

Monday.com

Software

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite
OmniFocus logo

OmniFocus

Software

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Monday.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Monday.com expensive at scale with 3-seat minimum and costs increasing quickly with team size; OmniFocus exclusive to Apple ecosystem with no Windows or Android support
  • They diverge on capability: Monday.com covers Customizable workflows, OmniFocus covers Custom perspectives.

Where they differ

Only the attributes on which Monday.com and OmniFocus actually diverge.

Attributes where Monday.com and OmniFocus differ
AttributeMonday.comOmniFocus
Starting priceFree$99.99/year
Free tierYesNo
PlatformsWeb, iOS, AndroidmacOS, iOS, iPadOS, watchOS, visionOS, Web
Founded20121989

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Mobile apps
  • Forms
  • Dashboards
  • Workload management

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Monday.com

  • Project managementnot OmniFocus
  • Sales CRMnot OmniFocus
  • Marketing campaignsnot OmniFocus
  • HR processesnot OmniFocus
  • IT ticketingnot OmniFocus

OmniFocus

  • Schedulingnot Monday.com
  • Appointment bookingnot Monday.com
  • Time trackingnot Monday.com
  • Resource managementnot Monday.com
  • Team coordinationnot Monday.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

Pricing, plan by plan

Monday.com

Free

No published plan breakdown. See the Monday.com review.

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

Which should you pick?

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Questions people ask

Is Monday.com or OmniFocus better?
Neither clearly leads. Monday.com starts at Free and OmniFocus at $99.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Monday.com or OmniFocus?
Monday.com has a free tier; the other does not. Paid plans start at Free for Monday.com and $99.99/year for OmniFocus.
Does Monday.com or OmniFocus run on more platforms?
Monday.com runs on Web, iOS, Android. OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web.
Can I use Monday.com for free?
Yes. Monday.com has a free tier, so you can try it without paying. OmniFocus starts at $99.99/year.
What is Monday.com best used for?
Monday.com is most often used for project management, sales crm, marketing campaigns, hr processes. Of those, project management and sales crm are not what OmniFocus is typically brought in for.
What can Monday.com do that OmniFocus cannot?
Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration. OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags.

Answered from the vendors’ own pages

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
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