Softwr

Calendar & Time Management · head to head

Microsoft To Do vs Notion

M

Microsoft To Do

Calendar & Time Management

Your personal task management app

From
Free
Rated
-
Full reviewWebsite
Notion logo

Notion

Calendar & Time Management

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: Microsoft To Do covers My Day suggestions, Notion covers Rich text editing with blocks.

Where they differ

Only the attributes on which Microsoft To Do and Notion actually diverge.

Attributes where Microsoft To Do and Notion differ
AttributeMicrosoft To DoNotion
Pricing modelfreeUnknown
PlatformsWeb, Ios, Android, Windows, MacosWeb, iOS, Android
CategoryCalendar & Time ManagementUnknown
Founded19752016

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Due dates
  • Reminders
  • Outlook
  • Microsoft 365
  • Microsoft Teams

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

What people use each for

The jobs each tool is most often brought in to do.

Microsoft To Do

  • Schedulingnot Notion
  • Appointment bookingnot Notion
  • Time trackingnot Notion
  • Resource managementnot Notion
  • Team coordinationnot Notion

Notion

  • Project managementnot Microsoft To Do
  • Knowledge base creationnot Microsoft To Do
  • Note-taking and documentationnot Microsoft To Do
  • Team collaborationnot Microsoft To Do
  • Content planningnot Microsoft To Do

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Pricing, plan by plan

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$null/custom
    • All Business features
    • Advanced controls
    • Audit logs

Which should you pick?

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.
Microsoft To Do review

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Questions people ask

Is Microsoft To Do or Notion better?
Neither clearly leads. Microsoft To Do starts at Free and Notion at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft To Do or Notion?
Microsoft To Do starts at Free and Notion at Free.
Does Microsoft To Do or Notion run on more platforms?
Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Notion runs on Web, iOS, Android.
Can I use Microsoft To Do for free?
Both have a free tier, so you can try either at no cost before committing.
What is Microsoft To Do best used for?
Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Notion is typically brought in for.
What can Microsoft To Do do that Notion cannot?
Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration.

Answered from the vendors’ own pages

Notion: What are Notion's pricing tiers?

Notion offers four plans: Free ($0/member/month), Plus ($10/member/month), Business ($20/member/month recommended), and Enterprise (custom pricing). All paid plans include Notion AI and identical features with no per-feature charges.

Source
Notion: What is included in Notion's free plan?

The free plan includes databases with limited collaborative blocks, trial AI capabilities, basic forms, basic sites, Notion Calendar, and file uploads. For workspaces with 2+ members, there is a 1,000-block limit.

Source
Notion: How much does Notion AI cost?

Notion AI is included with Plus ($10/mo), Business ($20/mo), and Enterprise plans. Free and Plus plans include limited AI trial capabilities. Custom Agents cost $10 per 1,000 monthly credits after free trial.

Source
Notion: Can guests access Notion workspaces without payment?

Yes. Guests are free of charge on all plans including the free tier. Free tier allows 10 guests; paid plans include unlimited guests. Guests can only access individual pages they are invited to.

Source
Notion: Does Notion integrate with other apps?

Yes. Notion integrates with 100+ third-party apps including Slack, Google Drive, GitHub, Google Calendar, Trello, Jira, Zapier, and many others. Native integrations are available plus additional connections via Zapier.

Source
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Related pages

More on Microsoft To Do

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