Technology · head to head
Notion vs Whimsical

Notion
Technology
All-in-one workspace for notes, tasks, wikis, and databases
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; Whimsical the free plan is capped at 3 team boards, 3 teams and 10 guest seats
- They diverge on capability: Notion covers Rich text editing with blocks, Whimsical covers Flowcharts.
Where they differ
Only the attributes on which Notion and Whimsical actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Technology).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Notion
- Rich text editing with blocks
- Customizable databases
- Kanban boards and calendars
- Template library
- File attachments
- Web clipper
- API access
- Google Drive
Only in Whimsical
- Flowcharts
- Wireframes
- Mind maps
- Sticky notes
- Docs
- Templates
- Keyboard shortcuts
- Notion
Both cover
- Real-time collaboration
- Slack
- GitHub
- Figma
- 2FA
- GDPR
- SOC2
What people use each for
The jobs each tool is most often brought in to do.
Notion
- Project managementnot Whimsical
- Knowledge base creationnot Whimsical
- Note-taking and documentationnot Whimsical
- Team collaborationnot Whimsical
- Content planningnot Whimsical
Whimsical
- Product planningnot Notion
- UI/UX designnot Notion
- Brainstormingnot Notion
- Process documentationnot Notion
- Project visualizationnot Notion
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Notion
- Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
- Free tier only includes trial AI capabilities; full Notion AI requires paid plan
- Page history limited to 7 days on free plan
- Per-member pricing increases costs for teams compared to flat-rate competitors
- Limited automation capabilities compared to dedicated workflow platforms
Whimsical
- The free plan is capped at 3 team boards, 3 teams and 10 guest seats
- File uploads are limited to 5MB per file and 1GB in total on the free plan
- Version history on the free plan goes back 7 days
- Voting, the timer, private teams, the GitHub integration, password-protected files and watermark removal all need Pro at $10 per editor per month
- SSO and SAML are Business tier only at $20 per editor per month
Pricing, plan by plan
Notion
Free- FreeFree
- 1000 block limit (2+ members)
- 7-day page history
- 5MB file upload cap
- Plus$10/month
- Unlimited blocks
- 30-day page history
- Unlimited file uploads
- Business$20/month
- All Plus features
- Notion Agent
- AI Meeting Notes
- Enterprise$null/custom
- All Business features
- Advanced controls
- Audit logs
Whimsical
Free- StarterFree
- Up to 4 boards
- Unlimited viewers
- 7-day version history
- Pro$10/month
- Unlimited boards
- Unlimited version history
- Advanced permissions
- Org$20/month
- Everything in Pro
- SSO
- User management
Which should you pick?
Choose Notion if
- You need rich text editing with blocks.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want customizable databases.
Choose Whimsical if
- You need flowcharts.
- You want to start without paying.
- You also want wireframes.
Questions people ask
- Is Notion or Whimsical better?
- Neither clearly leads. Notion starts at Free and Whimsical at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Notion or Whimsical?
- Notion starts at Free and Whimsical at Free.
- Does Notion or Whimsical run on more platforms?
- Notion runs on Web, iOS, Android. Whimsical runs on Web.
- Can I use Notion for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Notion best used for?
- Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what Whimsical is typically brought in for.
- What can Notion do that Whimsical cannot?
- Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Template library. Whimsical covers Flowcharts, Wireframes, Mind maps, Sticky notes. Both handle Real-time collaboration, Slack, GitHub, Figma.
Answered from the vendors’ own pages
Notion: What are Notion's pricing tiers?
Notion offers four plans: Free ($0/member/month), Plus ($10/member/month), Business ($20/member/month recommended), and Enterprise (custom pricing). All paid plans include Notion AI and identical features with no per-feature charges.
SourceNotion: What is included in Notion's free plan?
The free plan includes databases with limited collaborative blocks, trial AI capabilities, basic forms, basic sites, Notion Calendar, and file uploads. For workspaces with 2+ members, there is a 1,000-block limit.
SourceNotion: How much does Notion AI cost?
Notion AI is included with Plus ($10/mo), Business ($20/mo), and Enterprise plans. Free and Plus plans include limited AI trial capabilities. Custom Agents cost $10 per 1,000 monthly credits after free trial.
SourceNotion: Can guests access Notion workspaces without payment?
Yes. Guests are free of charge on all plans including the free tier. Free tier allows 10 guests; paid plans include unlimited guests. Guests can only access individual pages they are invited to.
SourceNotion: Does Notion integrate with other apps?
Yes. Notion integrates with 100+ third-party apps including Slack, Google Drive, GitHub, Google Calendar, Trello, Jira, Zapier, and many others. Native integrations are available plus additional connections via Zapier.
SourceRelated pages
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