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Proposals · head to head

Moxie vs QuickBooks

Moxie logo

Moxie

Proposals

Freelance business management with proposals, contracts, time tracking and invoicing in one subscription

From
On request
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Accounting

Cloud accounting from Intuit with country specific editions, seat caps by plan and payroll charged separately

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Moxie each module is weaker than the specialist product it replaces, so a freelancer with a demanding requirement in any one area will find the bundled version limiting.; QuickBooks plans cap the number of billed users, so an approver who signs off bills and a manager who only reads reports each consume a seat and can force an upgrade to a higher tier for reasons that have nothing to do with accounting complexity.
  • They diverge on capability: Moxie covers Proposals with e signature, QuickBooks covers General ledger.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Moxie and QuickBooks actually diverge.

Attributes where Moxie and QuickBooks differ
AttributeMoxieQuickBooks
Starting priceOn request$30/month
Pricing modelquotesubscription
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
CategoryProposalsAccounting
FoundedUnknown1983

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Moxie

  • Proposals with e signature
  • Contracts
  • Invoicing and payments
  • Client portal
  • Project and task management
  • Scheduling link

Only in QuickBooks

  • General ledger
  • Bank feeds
  • Reconciliation
  • Sales invoicing
  • Bills and expenses
  • Sales tax and value added tax
  • Multi currency
  • Inventory

Both cover

  • Time tracking

What people use each for

The jobs each tool is most often brought in to do.

Moxie

  • A solo consultant replacing four separate subscriptions for proposals, contracts, time and invoicingnot QuickBooks
  • A freelancer who needs a signed contract and a deposit invoice to follow proposal acceptance automaticallynot QuickBooks
  • Retainer work where tracked hours must reconcile against a fixed monthly fee on the same invoicenot QuickBooks
  • A designer who wants one client portal for files, approvals and payment rather than email threadsnot QuickBooks

QuickBooks

  • A small business whose accountant works in QuickBooks and can take a free access seat rather than being sent exportsnot Moxie
  • An owner who wants to be able to replace their bookkeeper without also replacing the accounting systemnot Moxie
  • A service business needing project level profitability without buying a separate job costing toolnot Moxie
  • A company that wants a large third party app ecosystem to fill gaps rather than a system that must do everything itselfnot Moxie

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Moxie

  • Each module is weaker than the specialist product it replaces, so a freelancer with a demanding requirement in any one area will find the bundled version limiting.
  • The shared data model that makes the bundle convenient also makes leaving expensive, because proposals, time entries and invoices come out as one tangled export rather than as separable tools.
  • It is designed around a solo operator, so adding subcontractors, splitting revenue or managing a small team runs into limits quickly.
  • Client payments are processed through a third party gateway, so the card processing fee applies on top of the subscription and should be modelled into the true cost per invoice.
  • A large amount of published review material still refers to the product as Hectic, which makes independent research harder and dates much of what is written about it.

QuickBooks

  • Plans cap the number of billed users, so an approver who signs off bills and a manager who only reads reports each consume a seat and can force an upgrade to a higher tier for reasons that have nothing to do with accounting complexity.
  • Multi currency is confined to the higher tiers and, once enabled, cannot be turned off and the home currency cannot be changed, so a single foreign currency invoice permanently changes the shape of the file and the plan you must remain on.
  • Inventory is average cost only, with no first in first out or standard costing, so a business whose accounts or tax position depend on a different costing method has to track stock outside the ledger and post adjustments.
  • There is no multi entity consolidation, so a group runs a separate subscription and file per company and consolidates in a spreadsheet, and the cost and the manual consolidation both grow with each new entity.
  • The country edition is selected at setup and cannot be changed afterwards, and the editions differ in tax handling and features, so a business that redomiciles or discovers it chose the global edition rather than a localised one starts a new file rather than switching a setting.

Pricing, plan by plan

Moxie

On request
  • Moxie$undefined/year
    • Proposals, contracts and electronic signature
    • Time tracking and invoicing
    • Client portal

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Moxie if

  • You need proposals with e signature.
  • You work on Web, iOS, Android.
  • You also want contracts.
Moxie review

Choose QuickBooks if

  • You need general ledger.
  • You work on Web, Ios, Android, Api.
  • You also want bank feeds.
QuickBooks review

Questions people ask

Is Moxie or QuickBooks better?
Neither clearly leads. Moxie starts at On request and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Moxie or QuickBooks?
Moxie starts at On request and QuickBooks at $30/month.
Does Moxie or QuickBooks run on more platforms?
Moxie runs on Web, iOS, Android. QuickBooks runs on Web, Ios, Android, Api.
What is Moxie best used for?
Moxie is most often used for a solo consultant replacing four separate subscriptions for proposals, contracts, time and invoicing, a freelancer who needs a signed contract and a deposit invoice to follow proposal acceptance automatically, retainer work where tracked hours must reconcile against a fixed monthly fee on the same invoice, a designer who wants one client portal for files, approvals and payment rather than email threads. Of those, a solo consultant replacing four separate subscriptions for proposals, contracts, time and invoicing and a freelancer who needs a signed contract and a deposit invoice to follow proposal acceptance automatically are not what QuickBooks is typically brought in for.
What can Moxie do that QuickBooks cannot?
Moxie covers Proposals with e signature, Contracts, Invoicing and payments, Client portal. QuickBooks covers General ledger, Bank feeds, Reconciliation, Sales invoicing. Both handle Time tracking.

Answered from the vendors’ own pages

Moxie: Is Moxie the same product as Hectic?

Yes. It was renamed in 2022. Older reviews under the Hectic name describe the same software at an earlier stage.

QuickBooks: Which country editions actually exist?

Intuit sells localised editions principally for the United States, United Kingdom, Canada and Australia, with a global edition for other markets that has lighter tax localisation. Check that your country has a genuine localised edition before assuming filing support, and note the edition cannot be changed after setup.

Moxie: Does it take a percentage of my invoices?

The payment processor takes its standard card fee. Model that separately from the subscription when comparing total cost.

QuickBooks: Does the subscription include payroll?

No. Payroll is a separate subscription with a per employee charge in every market that offers it. Price it alongside the plan rather than after you have committed.

Moxie: Can I use it with a team?

It is built for a solo operator. Subcontractors and multi person billing are handled awkwardly.

QuickBooks: How many users do I get?

It depends on the tier, and the limits are lower than most buyers expect. Accountant access seats are free and separate, but internal approvers and read only reviewers count against the billed limit, so count everyone who needs to sign in before choosing a plan.

Moxie: Can I keep my accountant in the loop?

Yes, through the accounting integration, though most freelancers still reconcile manually at year end.

QuickBooks: Can my accountant work directly in my file?

Yes, that is one of its main advantages. Accountants use a separate practice console and take a free access seat in your company, which is also why so many practices standardise on it.

Moxie: What is the exit path?

Exports exist, but the linked proposal, time and invoice data does not map cleanly onto separate replacement tools.

QuickBooks: Is QuickBooks Desktop still available?

The desktop line persists in the United States for larger installations, but Intuit stopped selling new subscriptions of the smaller desktop products to new customers and the investment is in the online product. Treat desktop as a legacy path rather than a choice for a new business.

QuickBooks: How hard is it to migrate to or from QuickBooks?

Getting in from another system is well trodden and there are tools and specialists for it, though transaction history usually arrives partially rather than completely. Getting out is the harder direction, because your accountant's working knowledge, your app integrations and years of coded history all have to be reproduced. Most businesses move at a year end for that reason.

QuickBooks: Can it consolidate multiple companies?

No. Each legal entity needs its own subscription and file, and the consolidation happens outside the system. Groups with several entities should price that reality in from the start.

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