Productivity · head to head
Microsoft 365 vs Remember The Milk
Microsoft 365
Productivity
Subscription bundle of the Office applications with mail, storage, meetings and organisational identity
- From
- $7/month
- Rated
- -
The short version
- Only Remember The Milk has a free tier, so it costs nothing to try first.
- Each has a real cost: Microsoft 365 business plans are capped at 300 seats, so an organisation that grows past that must move to Enterprise plans, which changes both the price per user and the feature mix at the moment it can least afford a migration project.; Remember The Milk interface looks dated compared to modern task managers
- They diverge on capability: Microsoft 365 covers Office applications, Remember The Milk covers Smart lists.
- Prices and features above were last checked on 30 August 2026.
Where they differ
Only the attributes on which Microsoft 365 and Remember The Milk actually diverge.
| Attribute | Microsoft 365 | Remember The Milk |
|---|---|---|
| Starting price | $7/month | Free |
| Pricing model | subscription | Unknown |
| Free tier | No | Yes |
| Platforms | Web | Web, iOS, Android, macOS, Windows |
| Founded | Unknown | 2004 |
Identical on both: user rating (Not yet rated), category (Productivity).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft 365
- Office applications
- Hosted services
- Teams
- Microsoft Entra ID
- OneDrive storage
- Device management and endpoint protection
- Purview compliance
- Copilot
Only in Remember The Milk
- Smart lists
- Location reminders
- Task sharing
- Advanced search
- Subtasks
- Google Calendar
- Outlook
- Evernote
What people use each for
The jobs each tool is most often brought in to do.
Microsoft 365
- Any organisation that wants mail, documents, meetings and identity from one supplier on one bill.not Remember The Milk
- A company standardising on single sign-on, where Entra ID becomes the account other services authenticate against.not Remember The Milk
- Regulated work that needs retention, legal hold and eDiscovery across mail and documents, provided the tier that includes them is actually bought.not Remember The Milk
- A household that needs installed Office applications on several machines rather than browser-only editing.not Remember The Milk
Remember The Milk
- Schedulingnot Microsoft 365
- Appointment bookingnot Microsoft 365
- Time trackingnot Microsoft 365
- Resource managementnot Microsoft 365
- Team coordinationnot Microsoft 365
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft 365
- Business plans are capped at 300 seats, so an organisation that grows past that must move to Enterprise plans, which changes both the price per user and the feature mix at the moment it can least afford a migration project.
- The compliance capabilities most organisations eventually need, including retention, data loss prevention, advanced eDiscovery and insider risk, sit at the top tier or in add-ons, so the real cost surfaces after an audit or a customer questionnaire rather than at purchase.
- Annual term subscriptions commit you for the year and month-to-month terms cost measurably more per seat, so the flexibility to reduce seats during a quiet period is bought at a permanently higher rate.
- Entra ID becomes the identity for everything else the organisation uses, which is the hardest kind of lock-in to put a number on, because leaving means re-federating every connected application rather than simply replacing a word processor.
- The licensing model is complicated enough that most organisations are either over-licensed or quietly non-compliant, and reconciling it usually requires a partner or a specialist, which is a recurring cost that never appears in the advertised per-user figure.
Remember The Milk
- Interface looks dated compared to modern task managers
- Limited mobile app features compared to desktop version
- No advanced project management features like Gantt charts or timeline views
Pricing, plan by plan
Microsoft 365
$7/month- Microsoft 365 Business Basic$7/month
- Email and calendar with 50 GB mailbox
- Web and mobile versions of Office apps
- Microsoft Teams included
- Microsoft 365 Business Standard$14/month
- Desktop versions of Word, Excel, PowerPoint, Outlook
- Email and Teams
- 1 TB cloud storage per user
- Microsoft 365 E5$60/month
- Comprehensive security and compliance
- All productivity apps
- Advanced analytics
Remember The Milk
Free- FreeFree
- Task creation and organization
- Basic reminders
- List sharing
- Pro$39.99/year
- All free features
- Advanced sorting
- Attachments
Which should you pick?
Choose Microsoft 365 if
- You need office applications.
- You also want hosted services.
Choose Remember The Milk if
- You need smart lists.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want location reminders.
Questions people ask
- Is Microsoft 365 or Remember The Milk better?
- Neither clearly leads. Microsoft 365 starts at $7/month and Remember The Milk at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft 365 or Remember The Milk?
- Remember The Milk has a free tier; the other does not. Paid plans start at $7/month for Microsoft 365 and Free for Remember The Milk.
- Does Microsoft 365 or Remember The Milk run on more platforms?
- Microsoft 365 runs on Web. Remember The Milk runs on Web, iOS, Android, macOS, Windows.
- Can I use Remember The Milk for free?
- Yes. Remember The Milk has a free tier, so you can try it without paying. Microsoft 365 starts at $7/month.
- What is Microsoft 365 best used for?
- Microsoft 365 is most often used for any organisation that wants mail, documents, meetings and identity from one supplier on one bill., a company standardising on single sign-on, where entra id becomes the account other services authenticate against., regulated work that needs retention, legal hold and ediscovery across mail and documents, provided the tier that includes them is actually bought., a household that needs installed office applications on several machines rather than browser-only editing.. Of those, any organisation that wants mail, documents, meetings and identity from one supplier on one bill. and a company standardising on single sign-on, where entra id becomes the account other services authenticate against. are not what Remember The Milk is typically brought in for.
- What can Microsoft 365 do that Remember The Milk cannot?
- Microsoft 365 covers Office applications, Hosted services, Teams, Microsoft Entra ID. Remember The Milk covers Smart lists, Location reminders, Task sharing, Advanced search.
Answered from the vendors’ own pages
Microsoft 365: What is the difference between Microsoft 365 and Office?
Office was a one-off licence for a specific version. Microsoft 365 is a subscription covering the applications and the hosted services together, and when payment stops the applications drop to a reduced state rather than continuing as they were.
Remember The Milk: Is there a free version of Remember The Milk?
Yes. Remember The Milk is free to download and use with core features like task creation, lists, reminders, and basic sharing. A Pro subscription at $39.99 annually unlocks advanced features like advanced sorting, attachments, and Apple Watch support.
SourceMicrosoft 365: Is Teams included?
Not automatically for newer customers. Microsoft unbundled Teams and now sells it alongside the suite, so check what a given quotation actually covers.
Remember The Milk: What devices and platforms does Remember The Milk support?
Remember The Milk is available across desktop, mobile, web, and wearable platforms with native applications, ensuring tasks remain synchronized across all devices.
SourceMicrosoft 365: What happens to our files if we stop paying?
The documents remain yours and can be downloaded, but access to hosted mailboxes and sites ends after a retention window, so leaving requires a planned export rather than a cancellation.
Remember The Milk: Can I share tasks with others in Remember The Milk?
Yes, Remember The Milk allows you to share lists and assign tasks to others to coordinate work and get things done faster.
SourceMicrosoft 365: Is Copilot part of the subscription?
No. It is a per-user add-on on top of the base licence, generally with its own term commitment, and it is priced per seat regardless of how much any individual uses it.
Remember The Milk: Does Remember The Milk integrate with other apps?
Yes, Remember The Milk integrates natively with Gmail, Google Calendar, Evernote, and Zapier, allowing you to capture tasks from multiple sources.
SourceRelated pages
More on Microsoft 365
More on Remember The Milk
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