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Productivity · head to head

MeetGeek vs Xmind

MeetGeek logo

MeetGeek

Productivity

AI meeting recording, transcription and summaries with published per-seat pricing

From
Free
Rated
-
Full reviewWebsite
Xmind logo

Xmind

Productivity

For anyone to explore classic and essential mind mapping features to organize their ideas easily

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: MeetGeek the free tier is capped at three hours of transcription a month and one month of audio retention, which is a demonstration rather than a working allowance, and the retention limit deletes evidence just as it becomes useful.; Xmind free plan limited to 10 maps
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which MeetGeek and Xmind actually diverge.

Attributes where MeetGeek and Xmind differ
AttributeMeetGeekXmind
Pricing modelPer user per monthfreemium
PlatformsWeb, iOS, AndroidWeb

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MeetGeek

  • Automatic meeting join
  • Transcription
  • AI summaries and action items
  • Highlight clips
  • Team workspace
  • Published retention tiers
  • CRM and task sync
  • Enterprise controls

Only in Xmind

Nothing recorded that MeetGeek does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

MeetGeek

  • A sales team that needs every discovery call summarised into the CRM record automatically so a handover does not depend on whoever took notes.not Xmind
  • An agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature.not Xmind
  • A recruitment team running many first-stage interviews who want structured summaries and highlight clips to share with a hiring manager instead of a full recording.not Xmind
  • A distributed team where people miss calls across time zones and need a searchable record rather than a recording nobody watches.not Xmind

Xmind

  • Team mind mapping and brainstormingnot MeetGeek
  • Project management with Gantt chartsnot MeetGeek
  • Real-time collaborative planningnot MeetGeek

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MeetGeek

  • The free tier is capped at three hours of transcription a month and one month of audio retention, which is a demonstration rather than a working allowance, and the retention limit deletes evidence just as it becomes useful.
  • Pro is capped at 20 hours a month, so anyone in back-to-back meetings hits the ceiling in the first fortnight and is pushed to the Business tier regardless of team size.
  • A visible assistant joins the call, which changes how candidly people speak, and in jurisdictions with two-party consent rules it creates a legal obligation the buyer, not the vendor, has to manage.
  • Summaries are machine-generated and will misattribute statements in overlapping speech, so they should never be treated as an authoritative record of a contentious discussion.
  • It is a smaller company than the dominant players in this category, so the integration catalogue is narrower and there is less enterprise procurement, security review and audit history to lean on.

Xmind

  • Free plan limited to 10 maps
  • 7-day free trial only available for annual Premium subscriptions, not monthly
  • Pro plan limits collaboration to 50 maps

Pricing, plan by plan

MeetGeek

Free
  • BasicFree
    • 3 hours of transcription per month
    • 3 months transcript storage
    • 1 month audio storage
  • Pro$9.99/month
    • 20 hours of transcription per month
    • 1 year transcript storage
    • 6 months audio storage
  • Business$17/month
    • Unlimited transcription
    • Unlimited transcript storage
    • 12 months video storage
  • Enterprise$undefined/month
    • Unlimited transcription and storage
    • Custom video retention
    • Single sign-on and SCIM

Xmind

Free
  • FreeFree
    • Up to 10 online maps
    • Basic themes and stickers
    • 3-day version history
  • Pro$4.92/month
    • Up to 50 online maps with basic collaboration
    • Links, numbering, and attachments
    • Custom themes
  • Premium$8.25/month
    • Unlimited collaborative maps
    • Real-time collaboration
    • 30-day version history

Which should you pick?

Choose MeetGeek if

  • You need automatic meeting join.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want transcription.
MeetGeek review

Choose Xmind if

  • You want to start without paying.
Xmind review

Questions people ask

Is MeetGeek or Xmind better?
Neither clearly leads. MeetGeek starts at Free and Xmind at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MeetGeek or Xmind?
MeetGeek starts at Free and Xmind at Free.
Does MeetGeek or Xmind run on more platforms?
MeetGeek runs on Web, iOS, Android. Xmind runs on Web.
Can I use MeetGeek for free?
Both have a free tier, so you can try either at no cost before committing.
What is MeetGeek best used for?
MeetGeek is most often used for a sales team that needs every discovery call summarised into the crm record automatically so a handover does not depend on whoever took notes., an agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature., a recruitment team running many first-stage interviews who want structured summaries and highlight clips to share with a hiring manager instead of a full recording., a distributed team where people miss calls across time zones and need a searchable record rather than a recording nobody watches.. Of those, a sales team that needs every discovery call summarised into the crm record automatically so a handover does not depend on whoever took notes. and an agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature. are not what Xmind is typically brought in for.
What can MeetGeek do that Xmind cannot?
MeetGeek covers Automatic meeting join, Transcription, AI summaries and action items, Highlight clips.

Answered from the vendors’ own pages

MeetGeek: How long are recordings kept?

It depends on the plan: 1 month of audio on free, 6 months on Pro, 12 months of video on Business, and custom on Enterprise. Transcripts last longer than media on every tier.

Xmind: Can I use XMind free?

Yes, free plan includes up to 10 online maps, basic themes, 3-day version history, map publishing, and 50 AI credits.

Source
MeetGeek: Is there a real free plan?

Yes, but only 3 hours of transcription a month with 1 month of audio retention, which is a trial in practice.

Xmind: How much is the Premium plan monthly?

Premium plan is $8.25 per month with unlimited collaborative maps and 500 monthly AI credits.

Source
MeetGeek: Which meeting platforms does it join?

Zoom, Google Meet and Microsoft Teams, from a connected calendar.

Xmind: Does yearly billing save money?

Yes, yearly billing offers up to 50% off compared to monthly pricing on all paid plans.

Source
MeetGeek: Do participants know it is recording?

Yes, the assistant appears as a participant. Consent handling under local recording law remains the customer's responsibility.

Xmind: How many devices can one subscription cover?

One subscription covers up to 5 Mac/PC devices and 5 mobile devices simultaneously.

Source
MeetGeek: What is the transcription cap on Pro?

20 hours per month. Unlimited transcription starts on the Business plan at 17 US dollars per user per month.

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