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Productivity · head to head

MeetGeek vs Microsoft OneNote

MeetGeek logo

MeetGeek

Productivity

AI meeting recording, transcription and summaries with published per-seat pricing

From
Free
Rated
-
Full reviewWebsite
Microsoft OneNote logo

Microsoft OneNote

Productivity

Microsoft's free-form notebook, free with a Microsoft account and synced through OneDrive

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: MeetGeek the free tier is capped at three hours of transcription a month and one month of audio retention, which is a demonstration rather than a working allowance, and the retention limit deletes evidence just as it becomes useful.; Microsoft OneNote notes live in a proprietary notebook format on OneDrive or SharePoint and the only exports are a OneNote file, a PDF or a Word document, produced section by section, so a large notebook is effectively unmovable to any other tool.
  • They diverge on capability: MeetGeek covers Automatic meeting join, Microsoft OneNote covers Free-form page canvas.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which MeetGeek and Microsoft OneNote actually diverge.

Attributes where MeetGeek and Microsoft OneNote differ
AttributeMeetGeekMicrosoft OneNote
Pricing modelPer user per monthfreemium
PlatformsWeb, iOS, AndroidWeb, IOS, Android, MacOS, Windows
FoundedUnknown1975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MeetGeek

  • Automatic meeting join
  • Transcription
  • AI summaries and action items
  • Highlight clips
  • Team workspace
  • Published retention tiers
  • CRM and task sync
  • Enterprise controls

Only in Microsoft OneNote

  • Free-form page canvas
  • Notebook hierarchy
  • Indexed handwriting
  • Audio recording
  • Web clipper and Outlook capture
  • Shared notebooks
  • Cross-platform clients
  • Tags and cross-notebook search

What people use each for

The jobs each tool is most often brought in to do.

MeetGeek

  • A sales team that needs every discovery call summarised into the CRM record automatically so a handover does not depend on whoever took notes.not Microsoft OneNote
  • An agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature.not Microsoft OneNote
  • A recruitment team running many first-stage interviews who want structured summaries and highlight clips to share with a hiring manager instead of a full recording.not Microsoft OneNote
  • A distributed team where people miss calls across time zones and need a searchable record rather than a recording nobody watches.not Microsoft OneNote

Microsoft OneNote

  • Handwritten notes on a pen tablet that you still need to find months later by searching for a word you wrote.not MeetGeek
  • Lecture or meeting notes where a recording needs to line up with what you were typing at the time.not MeetGeek
  • A team already inside Microsoft 365 that needs a shared notebook without buying anything or seeking approval.not MeetGeek
  • Collecting mixed material such as screenshots, clippings and sketches on one page, where a document editor would force a linear structure.not MeetGeek

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MeetGeek

  • The free tier is capped at three hours of transcription a month and one month of audio retention, which is a demonstration rather than a working allowance, and the retention limit deletes evidence just as it becomes useful.
  • Pro is capped at 20 hours a month, so anyone in back-to-back meetings hits the ceiling in the first fortnight and is pushed to the Business tier regardless of team size.
  • A visible assistant joins the call, which changes how candidly people speak, and in jurisdictions with two-party consent rules it creates a legal obligation the buyer, not the vendor, has to manage.
  • Summaries are machine-generated and will misattribute statements in overlapping speech, so they should never be treated as an authoritative record of a contentious discussion.
  • It is a smaller company than the dominant players in this category, so the integration catalogue is narrower and there is less enterprise procurement, security review and audit history to lean on.

Microsoft OneNote

  • Notes live in a proprietary notebook format on OneDrive or SharePoint and the only exports are a OneNote file, a PDF or a Word document, produced section by section, so a large notebook is effectively unmovable to any other tool.
  • Personal notebooks consume OneDrive quota, which is 5 GB on a free Microsoft account, so a notebook full of scans, images and recordings quietly exhausts the whole account including the space Outlook needs for mail.
  • Sync happens at section level and conflicts are resolved by placing both versions on the page, so simultaneous edits to a large or media-heavy section produce duplicated content that somebody has to merge by hand.
  • Search behaves differently across clients, so what the Windows desktop app finds inside handwriting, images and attachments is not necessarily what the browser or mobile version finds, and the same query gives different answers on different devices.
  • There is no relational structure, no database and no properties, so anything that needs a table of records with fields has to be maintained by hand or moved elsewhere, and OneNote's own tables cannot be queried or filtered.

Pricing, plan by plan

MeetGeek

Free
  • BasicFree
    • 3 hours of transcription per month
    • 3 months transcript storage
    • 1 month audio storage
  • Pro$9.99/month
    • 20 hours of transcription per month
    • 1 year transcript storage
    • 6 months audio storage
  • Business$17/month
    • Unlimited transcription
    • Unlimited transcript storage
    • 12 months video storage
  • Enterprise$undefined/month
    • Unlimited transcription and storage
    • Custom video retention
    • Single sign-on and SCIM

Microsoft OneNote

Free

No published plan breakdown. See the Microsoft OneNote review.

Which should you pick?

Choose MeetGeek if

  • You need automatic meeting join.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want transcription.
MeetGeek review

Choose Microsoft OneNote if

  • You need free-form page canvas.
  • You want to start without paying.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want notebook hierarchy.
Microsoft OneNote review

Questions people ask

Is MeetGeek or Microsoft OneNote better?
Neither clearly leads. MeetGeek starts at Free and Microsoft OneNote at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MeetGeek or Microsoft OneNote?
MeetGeek starts at Free and Microsoft OneNote at Free.
Does MeetGeek or Microsoft OneNote run on more platforms?
MeetGeek runs on Web, iOS, Android. Microsoft OneNote runs on Web, IOS, Android, MacOS, Windows.
Can I use MeetGeek for free?
Both have a free tier, so you can try either at no cost before committing.
What is MeetGeek best used for?
MeetGeek is most often used for a sales team that needs every discovery call summarised into the crm record automatically so a handover does not depend on whoever took notes., an agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature., a recruitment team running many first-stage interviews who want structured summaries and highlight clips to share with a hiring manager instead of a full recording., a distributed team where people miss calls across time zones and need a searchable record rather than a recording nobody watches.. Of those, a sales team that needs every discovery call summarised into the crm record automatically so a handover does not depend on whoever took notes. and an agency that must be able to show a client exactly what was agreed on a call six months ago, where transcript retention length is the deciding feature. are not what Microsoft OneNote is typically brought in for.
What can MeetGeek do that Microsoft OneNote cannot?
MeetGeek covers Automatic meeting join, Transcription, AI summaries and action items, Highlight clips. Microsoft OneNote covers Free-form page canvas, Notebook hierarchy, Indexed handwriting, Audio recording.

Answered from the vendors’ own pages

MeetGeek: How long are recordings kept?

It depends on the plan: 1 month of audio on free, 6 months on Pro, 12 months of video on Business, and custom on Enterprise. Transcripts last longer than media on every tier.

Microsoft OneNote: Is OneNote really free?

Yes. The application is free with a Microsoft account, with no time limit and no feature gate. What you may end up paying for is the OneDrive storage the notebooks consume.

MeetGeek: Is there a real free plan?

Yes, but only 3 hours of transcription a month with 1 month of audio retention, which is a trial in practice.

Microsoft OneNote: Can I keep notebooks off Microsoft's cloud?

The Windows desktop app can keep local notebooks, but they will not sync to other devices and any shared access requires OneDrive or SharePoint.

MeetGeek: Which meeting platforms does it join?

Zoom, Google Meet and Microsoft Teams, from a connected calendar.

Microsoft OneNote: How do I get my notes out?

Section by section as a OneNote file, a PDF or a Word document. A OneNote package preserves a whole notebook but only for another copy of OneNote. Third-party converters exist and the page layout usually does not survive them.

MeetGeek: Do participants know it is recording?

Yes, the assistant appears as a participant. Consent handling under local recording law remains the customer's responsibility.

Microsoft OneNote: Which version should I install?

Microsoft consolidated onto a single OneNote application on Windows after retiring the Store version, so install the one distributed with Microsoft 365 rather than looking for an alternative.

MeetGeek: What is the transcription cap on Pro?

20 hours per month. Unlimited transcription starts on the Business plan at 17 US dollars per user per month.

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