Softwr

Construction · head to head

Knowify vs Smartsheet

Knowify logo

Knowify

Construction

Construction and field service management integrated with QuickBooks

From
$99/month
Rated
-
Full reviewWebsite
Smartsheet logo

Smartsheet

Construction

The platform for dynamic work

From
$9/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Knowify additional users cost $29/month per person across all plans; Smartsheet formulas lack Excel robustness; complex data manipulation hits performance limits
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Knowify and Smartsheet actually diverge.

Attributes where Knowify and Smartsheet differ
AttributeKnowifySmartsheet
Starting price$99/month$9/month
Pricing modelsubscriptionUnknown
PlatformsWebWeb, iOS, Android
FoundedUnknown2005

Identical on both: free tier (No), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Knowify

Nothing recorded that Smartsheet does not also cover.

Only in Smartsheet

  • Grid, card, Gantt & calendar views
  • Automated workflows
  • Forms & data collection
  • Resource management
  • Dashboards & reporting
  • Proofing & approvals
  • Document generation
  • Integration platform

What people use each for

The jobs each tool is most often brought in to do.

Knowify

  • Bidding fixed-price and AIA jobs with team managementnot Smartsheet
  • Tracking labor and materials costs to project phasesnot Smartsheet
  • Real-time dispatching and payment processing for crewsnot Smartsheet
  • Managing change orders and invoicing across projectsnot Smartsheet

Smartsheet

  • Project portfolio managementnot Knowify
  • IT project managementnot Knowify
  • Marketing campaignsnot Knowify
  • Product launchesnot Knowify
  • Process automationnot Knowify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Knowify

  • Additional users cost $29/month per person across all plans
  • Monthly billing costs 50% more than annual billing

Smartsheet

  • Formulas lack Excel robustness; complex data manipulation hits performance limits
  • Gantt chart customization is limited with poor handling of part-time resource allocation
  • Expensive pricing compared to other project management tools; collaboration features are paid-only
  • Limited offline access and minimal mobile functionality compared to modern competitors

Pricing, plan by plan

Knowify

$99/month
  • Core$99/month
    • 1 user
    • Bid, execute, and invoice for fixed-price and AIA jobs
  • Advanced$329/month
    • 10 users
    • Project management
    • Job costing tools
  • Enterprise$null/mo
    • Unlimited users
    • Unlimited inventory
    • Custom pricing

Smartsheet

$9/month
  • Pro$9/month
    • Core project management
    • Automation
    • 1-10 members
  • Business$19/month
    • Advanced automation
    • Portfolio management
    • 3+ members

Which should you pick?

Choose Knowify if

Nothing in the data separates Knowify from Smartsheet on the points above - pick on price and on how each one feels to use.

Knowify review

Choose Smartsheet if

  • You need grid, card, gantt & calendar views.
  • You work on Web, iOS, Android.
  • You also want automated workflows.
Smartsheet review

Questions people ask

Is Knowify or Smartsheet better?
Neither clearly leads. Knowify starts at $99/month and Smartsheet at $9/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Knowify or Smartsheet?
Knowify starts at $99/month and Smartsheet at $9/month.
Does Knowify or Smartsheet run on more platforms?
Knowify runs on Web. Smartsheet runs on Web, iOS, Android.
What is Knowify best used for?
Knowify is most often used for bidding fixed-price and aia jobs with team management, tracking labor and materials costs to project phases, real-time dispatching and payment processing for crews, managing change orders and invoicing across projects. Of those, bidding fixed-price and aia jobs with team management and tracking labor and materials costs to project phases are not what Smartsheet is typically brought in for.
What can Knowify do that Smartsheet cannot?
Smartsheet covers Grid, card, Gantt & calendar views, Automated workflows, Forms & data collection, Resource management.

Answered from the vendors’ own pages

Knowify: How much does Knowify cost?

Knowify Core plan starts at $99/month for annual billing (or $149/month for monthly billing) and includes 1 user. The Advanced plan costs $329/month annually ($399/month monthly) and includes 10 users.

Source
Smartsheet: What is Smartsheet pricing for a construction team?

Smartsheet Pro starts at $9 per user per month (annual billing) for 1-10 members. A construction company can deploy Business plan for 18 licensed users at $19 per user plus unlimited free collaborators (subcontractors, clients) for a typical monthly cost around $576.

Source
Knowify: What is the cost per additional user on Knowify?

Additional users cost $29/month across all plans whether on Core or Advanced.

Source
Smartsheet: Does Smartsheet work offline?

No. Smartsheet has minimal offline access and requires internet connectivity for full functionality.

Source
Knowify: Does Knowify have a free trial?

A free trial is available for both Core and Advanced plans before requiring a paid subscription.

Source
Smartsheet: What integrations does Smartsheet support?

Smartsheet integrates with Slack, Microsoft Teams, Microsoft 365, Google Workspace, Jira, Salesforce, Dynamics 365, Tableau, Power BI, DocuSign, Box, Dropbox, plus Zapier and Make for no-code automation.

Source
Knowify: What add-on features are available on Knowify?

Service Pro ($99/month annually), Live Equipment Tracking ($25/vehicle/month annually), AI Dashcams ($25/dashcam annually), and Tool Tracking ($99/month) are available as paid add-ons.

Source
Smartsheet: Can I use Smartsheet formulas like Excel?

Smartsheet formulas lack the robustness of Excel. Complex nested functions or large-scale data manipulation often hit performance limits, requiring multiple helper columns.

Source
Smartsheet: Does Smartsheet have a free plan?

No. Smartsheet Pro starts at $9 per user per month (annual billing). There is a free trial available, but no perpetual free plan.

Source
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