Softwr

Construction · head to head

Kojo vs Smartsheet

Kojo logo

Kojo

Construction

Materials procurement and inventory for speciality trade contractors

From
On request
Rated
-
Full reviewWebsite
Smartsheet logo

Smartsheet

Construction

The platform for dynamic work

From
$9/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Kojo benefits depend on distributors providing electronic catalogues and pricing, and a contractor whose main supplier will not participate is left keying quotes by hand.; Smartsheet formulas lack Excel robustness; complex data manipulation hits performance limits
  • They diverge on capability: Kojo covers Field material requests, Smartsheet covers Grid, card, Gantt & calendar views.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Kojo and Smartsheet actually diverge.

Attributes where Kojo and Smartsheet differ
AttributeKojoSmartsheet
Starting priceOn request$9/month
Pricing modelquoteUnknown
FoundedUnknown2005

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kojo

  • Field material requests
  • Multi-supplier quoting
  • Purchase order management
  • Inventory and warehouse
  • Committed cost visibility
  • Enterprise resource planning integration

Only in Smartsheet

  • Grid, card, Gantt & calendar views
  • Automated workflows
  • Forms & data collection
  • Resource management
  • Dashboards & reporting
  • Proofing & approvals
  • Document generation
  • Integration platform

What people use each for

The jobs each tool is most often brought in to do.

Kojo

  • An electrical or mechanical contractor where materials are close to half of job cost and buying happens dailynot Smartsheet
  • A trade contractor that cannot see committed material cost against a job until the invoice arrivesnot Smartsheet
  • A contractor consolidating purchasing across branches to negotiate better distributor pricingnot Smartsheet
  • A subcontractor tracking warehouse stock and job transfers that currently live in a spreadsheetnot Smartsheet

Smartsheet

  • Project portfolio managementnot Kojo
  • IT project managementnot Kojo
  • Marketing campaignsnot Kojo
  • Product launchesnot Kojo
  • Process automationnot Kojo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kojo

  • Benefits depend on distributors providing electronic catalogues and pricing, and a contractor whose main supplier will not participate is left keying quotes by hand.
  • It serves speciality trade contractors; general contractors procure subcontracts rather than materials and get almost nothing from it.
  • Enterprise resource planning integration quality varies by system and version, so confirm the depth for your exact configuration rather than accepting the logo on the website.
  • Field adoption is the whole game, and foremen who lose signal in a plant room or basement revert to phoning the office within days unless offline capture genuinely works.
  • It changes purchasing process as well as software, so contractors whose buying authority is informal have to formalise who can commit money before the system produces clean data.

Smartsheet

  • Formulas lack Excel robustness; complex data manipulation hits performance limits
  • Gantt chart customization is limited with poor handling of part-time resource allocation
  • Expensive pricing compared to other project management tools; collaboration features are paid-only
  • Limited offline access and minimal mobile functionality compared to modern competitors

Pricing, plan by plan

Kojo

On request
  • Kojo$undefined/year
    • Materials procurement workflow
    • Supplier quoting and purchase orders
    • Inventory tracking

Smartsheet

$9/month
  • Pro$9/month
    • Core project management
    • Automation
    • 1-10 members
  • Business$19/month
    • Advanced automation
    • Portfolio management
    • 3+ members

Which should you pick?

Choose Kojo if

  • You need field material requests.
  • You work on Web, iOS, Android.
  • You also want multi-supplier quoting.
Kojo review

Choose Smartsheet if

  • You need grid, card, gantt & calendar views.
  • You work on Web, iOS, Android.
  • You also want automated workflows.
Smartsheet review

Questions people ask

Is Kojo or Smartsheet better?
Neither clearly leads. Kojo starts at On request and Smartsheet at $9/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kojo or Smartsheet?
Kojo starts at On request and Smartsheet at $9/month.
Does Kojo or Smartsheet run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Kojo best used for?
Kojo is most often used for an electrical or mechanical contractor where materials are close to half of job cost and buying happens daily, a trade contractor that cannot see committed material cost against a job until the invoice arrives, a contractor consolidating purchasing across branches to negotiate better distributor pricing, a subcontractor tracking warehouse stock and job transfers that currently live in a spreadsheet. Of those, an electrical or mechanical contractor where materials are close to half of job cost and buying happens daily and a trade contractor that cannot see committed material cost against a job until the invoice arrives are not what Smartsheet is typically brought in for.
What can Kojo do that Smartsheet cannot?
Kojo covers Field material requests, Multi-supplier quoting, Purchase order management, Inventory and warehouse. Smartsheet covers Grid, card, Gantt & calendar views, Automated workflows, Forms & data collection, Resource management.

Answered from the vendors’ own pages

Kojo: Is this for general contractors?

No. It is built for speciality trade contractors buying materials. General contractors procure subcontracts and would get little from it.

Smartsheet: What is Smartsheet pricing for a construction team?

Smartsheet Pro starts at $9 per user per month (annual billing) for 1-10 members. A construction company can deploy Business plan for 18 licensed users at $19 per user plus unlimited free collaborators (subcontractors, clients) for a typical monthly cost around $576.

Source
Kojo: What if our suppliers will not connect?

You lose most of the quoting benefit and keep only the internal workflow. Check distributor participation before purchase, because it determines the return.

Smartsheet: Does Smartsheet work offline?

No. Smartsheet has minimal offline access and requires internet connectivity for full functionality.

Source
Kojo: Does it work without signal on site?

Field requests are designed for site use, and offline behaviour should be tested with your own crews in your worst locations, because that is where adoption is won or lost.

Smartsheet: What integrations does Smartsheet support?

Smartsheet integrates with Slack, Microsoft Teams, Microsoft 365, Google Workspace, Jira, Salesforce, Dynamics 365, Tableau, Power BI, DocuSign, Box, Dropbox, plus Zapier and Make for no-code automation.

Source
Smartsheet: Can I use Smartsheet formulas like Excel?

Smartsheet formulas lack the robustness of Excel. Complex nested functions or large-scale data manipulation often hit performance limits, requiring multiple helper columns.

Source
Smartsheet: Does Smartsheet have a free plan?

No. Smartsheet Pro starts at $9 per user per month (annual billing). There is a free trial available, but no perpetual free plan.

Source
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