Softwr

Accounting · head to head

Invoicely vs Ottimate

Invoicely logo

Invoicely

Accounting

Web-based invoicing app with a free plan for freelancers

From
Free
Rated
-
Full reviewWebsite
Ottimate logo

Ottimate

Accounting

Invoice capture and accounts payable automation trained on food and beverage distributor formats

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Invoicely has a free tier, so it costs nothing to try first.
  • Each has a real cost: Invoicely free plan is limited to just 5 invoices and 3 clients per month, and PayPal-only payments.; Ottimate nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend
  • They diverge on capability: Invoicely covers Invoice creation, Ottimate covers Line-item invoice capture.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Invoicely and Ottimate actually diverge.

Attributes where Invoicely and Ottimate differ
AttributeInvoicelyOttimate
Starting priceFreeOn request
Pricing modelfreemiumquote
Free tierYesNo
PlatformswebWeb, iOS, Android

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Invoicely

  • Invoice creation
  • Recurring invoices
  • Time, expense, and mileage tracking
  • Multi-currency support
  • Team member access
  • Credit card payments

Only in Ottimate

  • Line-item invoice capture
  • GL coding
  • Approval routing
  • Supplier payments
  • Price change alerts
  • Purchase order matching
  • Digital invoice retrieval

What people use each for

The jobs each tool is most often brought in to do.

Invoicely

  • Freelancers sending a small number of invoices for freenot Ottimate
  • Small businesses needing recurring billing and time trackingnot Ottimate
  • Multi-currency invoicing for international clientsnot Ottimate
  • Teams needing shared access to client invoicingnot Ottimate

Ottimate

  • A 40 site restaurant group whose bookkeepers key distributor invoices line by line to track food costnot Invoicely
  • An operator that wants to know within a week when a supplier raises the price of an item outside the contracted schedulenot Invoicely
  • A hotel group standardising accounts payable approvals across properties that each have their own general manager sign-off rulesnot Invoicely
  • A finance team migrating from paper invoice files that needs digital retrieval from supplier portals rather than chasing branches for copiesnot Invoicely

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Invoicely

  • Free plan is limited to just 5 invoices and 3 clients per month, and PayPal-only payments.
  • No native mobile app mentioned, limiting on-the-go invoicing.
  • Team member limits on lower tiers can be restrictive for growing businesses.
  • No listed integrations with accounting platforms like QuickBooks or Xero.

Ottimate

  • Nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend
  • The line-item extraction advantage is trained on food and beverage distributor formats, so accuracy on long-tail suppliers, service invoices and one-off vendors falls back to general OCR and needs human review
  • It is an accounts payable layer, not an inventory or recipe costing system, so operators still need Restaurant365 or an equivalent for true plate costing and the value depends on that integration behaving
  • The company has rebranded once already from Plate IQ, and much of the third party comparison material still uses the old name or wrongly attributes it to AvidXchange, which makes independent due diligence unusually hard
  • Payment execution through the platform introduces a dependency on Ottimate for supplier relationships, and moving away later means re-establishing payment details with every vendor rather than simply exporting data

Pricing, plan by plan

Invoicely

Free
  • FreeFree
    • 5 monthly invoices
    • 3 saved clients
    • PayPal payments only
  • Basic$9.99/month
    • 100 monthly invoices
    • 25 saved clients
    • Up to 2 team members
  • Professional$19.99/month
    • 250 monthly invoices
    • 100 saved clients
    • Up to 10 team members
  • Enterprise$29.99/month
    • Unlimited monthly invoices
    • Unlimited saved clients
    • Up to 25 team members

Ottimate

On request
  • Ottimate$undefined/year
    • Quoted by location count and invoice volume
    • Payment rails may carry separate transaction charges
    • Implementation and accounting system integration scoped separately

Which should you pick?

Choose Invoicely if

  • You need invoice creation.
  • You want to start without paying.
  • You work on web.
  • You also want recurring invoices.
Invoicely review

Choose Ottimate if

  • You need line-item invoice capture.
  • You work on Web, iOS, Android.
  • You also want gl coding.
Ottimate review

Questions people ask

Is Invoicely or Ottimate better?
Neither clearly leads. Invoicely starts at Free and Ottimate at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Invoicely or Ottimate?
Invoicely has a free tier; the other does not. Paid plans start at Free for Invoicely and On request for Ottimate.
Does Invoicely or Ottimate run on more platforms?
Invoicely runs on web. Ottimate runs on Web, iOS, Android.
Can I use Invoicely for free?
Yes. Invoicely has a free tier, so you can try it without paying. Ottimate starts at On request.
What is Invoicely best used for?
Invoicely is most often used for freelancers sending a small number of invoices for free, small businesses needing recurring billing and time tracking, multi-currency invoicing for international clients, teams needing shared access to client invoicing. Of those, freelancers sending a small number of invoices for free and small businesses needing recurring billing and time tracking are not what Ottimate is typically brought in for.
What can Invoicely do that Ottimate cannot?
Invoicely covers Invoice creation, Recurring invoices, Time, expense, and mileage tracking, Multi-currency support. Ottimate covers Line-item invoice capture, GL coding, Approval routing, Supplier payments.

Answered from the vendors’ own pages

Invoicely: Is there a free plan, and what are its limits?

Yes, the Free plan allows up to 5 monthly invoices and 3 saved clients, with PayPal-only payments and no team members, and requires no credit card.

Source
Ottimate: Is Ottimate owned by AvidXchange?

No. Ottimate is the rebranded Plate IQ and operates as an independent venture-backed company. AvidXchange is a competitor, not the parent.

Invoicely: What does Invoicely cost?

Paid plans start at Basic for $9.99/month, Professional at $19.99/month, and Enterprise at $29.99/month, each raising invoice, client, and team member limits.

Source
Ottimate: What was it called before?

Plate IQ. The company kept the same product and renamed it Ottimate.

Invoicely: Can I change or cancel my plan?

Yes, Invoicely allows customers to upgrade or downgrade their subscription level at any time.

Source
Ottimate: Does it work outside restaurants?

It will process any invoice, but the line-item extraction accuracy that justifies the price is tuned to food and beverage distributors. Other industries should test carefully before committing.

Ottimate: Does it replace Restaurant365?

No. It handles invoice capture, approval and payment. Recipe costing and restaurant-specific inventory stay in Restaurant365 or an equivalent.

Share

Related pages

More on Invoicely

More on Ottimate

Keep looking

Other head to heads