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Guest Manager vs UltraCamp

Guest Manager logo

Guest Manager

Events

Event check-in and registration

From
Free
Rated
-
Full reviewWebsite
UltraCamp logo

UltraCamp

Education

Camp registration priced per reservation, with the fee schedule published in full

From
$4/reservation
Rated
-
Full reviewWebsite

The short version

  • Only Guest Manager has a free tier, so it costs nothing to try first.
  • Each has a real cost: Guest Manager usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone; UltraCamp per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • They diverge on capability: Guest Manager covers Registration, UltraCamp covers Per-reservation registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Guest Manager and UltraCamp actually diverge.

Attributes where Guest Manager and UltraCamp differ
AttributeGuest ManagerUltraCamp
Starting priceFree$4/reservation
Pricing modelsubscriptionPer reservation
Free tierYesNo
CategoryEventsEducation
Founded2014Unknown

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Guest Manager

  • Registration
  • QR check-in
  • Badge printing
  • Attendance tracking
  • Guest communication
  • Eventbrite
  • Mailchimp
  • Zapier

Only in UltraCamp

  • Per-reservation registration
  • Billing and payment plans
  • Facility and retreat rentals
  • Point of sale
  • Photo gallery
  • Custom reporting
  • Unlimited staff users
  • Online store

What people use each for

The jobs each tool is most often brought in to do.

Guest Manager

  • Guest list check in on tablets at eventsnot UltraCamp
  • Selling and scanning event ticketsnot UltraCamp
  • Printing name badges onsitenot UltraCamp

UltraCamp

  • A camp that wants to know its software cost per registration before the season rather than negotiate an annual licencenot Guest Manager
  • A conference or retreat centre that rents facilities off-season and needs booking as well as camper registrationnot Guest Manager
  • A small camp whose volume would make a flat enterprise licence poor valuenot Guest Manager
  • A camp switching vendors that wants a named price for data migration rather than an open-ended services quotenot Guest Manager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Guest Manager

  • Usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone
  • Check in devices are capped at 2 on On Demand, 4 on Planner and 8 on Professional
  • Ticket fees are $1.00 per ticket on On Demand and Planner and fall to $0.50 only on the $199 per month Concierge plan
  • Priority support and a dedicated account manager are Concierge and Custom only
  • The free trial covers only the first 50 guest check ins
  • The Custom plan is priced by quote

UltraCamp

  • Per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • UltraCamp retains 30% of photo gallery sales, a revenue share far above the 3% it takes on merchandise, which turns a parent-facing nicety into a meaningful cost of doing business.
  • Health and medical record handling is thinner than CampMinder's, so camps with a staffed health centre and daily medication rounds often find it insufficient.
  • The interface and reporting are functional rather than modern, and building the unlimited custom reports on offer takes administrator time the camp has to fund itself.
  • The $1,200 annual minimum means very small camps pay for reservations they never make, so the effective per-reservation cost for a camp of two hundred is closer to $6.

Pricing, plan by plan

Guest Manager

Free
  • On Demand$null/usage
    • Pay-as-you-go credit packages
    • 2 devices
    • Self-service support
  • Planner$39/month
    • 3,600 credits/year
    • 4 devices
    • Self-service support
  • Professional$79/month
    • 9,600 credits/year
    • 8 devices
    • Self-service support
  • Concierge$199/month
    • 24,000 credits/year
    • Unlimited devices
    • Priority support

UltraCamp

$4/reservation
  • Reservations 0 to 999$4/reservation
    • $4.00 per reservation
    • $1,200 annual minimum in reservation fees
    • Unlimited staff users and custom reports
  • Reservations 1,000 to 1,999$3.75/reservation
    • $3.75 per reservation
    • Above 2,000 reservations priced by quote
    • Card processing about 2.5% plus $0.35 and roughly $20 a month in gateway fees
  • Optional modules$600/year
    • Point of sale $600 a year
    • Facility rental and retreat management $700 a year
    • Photo gallery with 30% of sales retained by UltraCamp

Which should you pick?

Choose Guest Manager if

  • You need registration.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want qr check-in.
Guest Manager review

Choose UltraCamp if

  • You need per-reservation registration.
  • You work on Web, iOS, Android.
  • You also want billing and payment plans.
UltraCamp review

Questions people ask

Is Guest Manager or UltraCamp better?
Neither clearly leads. Guest Manager starts at Free and UltraCamp at $4/reservation, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Guest Manager or UltraCamp?
Guest Manager has a free tier; the other does not. Paid plans start at Free for Guest Manager and $4/reservation for UltraCamp.
Does Guest Manager or UltraCamp run on more platforms?
Guest Manager runs on Web, Ios, Android. UltraCamp runs on Web, iOS, Android.
Can I use Guest Manager for free?
Yes. Guest Manager has a free tier, so you can try it without paying. UltraCamp starts at $4/reservation.
What is Guest Manager best used for?
Guest Manager is most often used for guest list check in on tablets at events, selling and scanning event tickets, printing name badges onsite. Of those, guest list check in on tablets at events and selling and scanning event tickets are not what UltraCamp is typically brought in for.
What can Guest Manager do that UltraCamp cannot?
Guest Manager covers Registration, QR check-in, Badge printing, Attendance tracking. UltraCamp covers Per-reservation registration, Billing and payment plans, Facility and retreat rentals, Point of sale.

Answered from the vendors’ own pages

Guest Manager: Is there a free trial for Guest Manager?

Yes. New users can check in their first 50 guests free with access to every feature. No credit card required.

Source
UltraCamp: What will it actually cost us?

Take your reservation count times $4.00, or $3.75 above a thousand, subject to a $1,200 annual minimum, plus $299 setup and any data import. Then add card processing at roughly 2.5% plus $0.35 on tuition.

Guest Manager: How much does Guest Manager charge per ticket?

Guest Manager charges per-ticket service fees ranging from $0.50-$1.00 depending on your plan, plus payment processor fees (Stripe: 2.9% + $0.30).

Source
UltraCamp: Is there a contract?

No. UltraCamp sells without a term contract, which is unusual in this market and materially reduces switching risk.

Guest Manager: What is the difference between Guest Manager's subscription plans?

Planner ($39/mo) includes 3,600 credits/year and 4 devices. Professional ($79/mo) includes 9,600 credits/year and 8 devices. Concierge ($199/mo) includes 24,000 credits/year and unlimited devices with priority support.

Source
UltraCamp: What does the photo gallery cost?

UltraCamp keeps 30% of photo sales. If parents spend heavily on photos, price that before enabling the module.

UltraCamp: How does it compare to CampMinder on health records?

CampMinder is stronger. If you run a health centre with a nurse and medication logs, test that area carefully before choosing UltraCamp.

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