UltraCamp

Camp registration priced per reservation, with the fee schedule published in full

As of 31 August 2026, UltraCamp starts at $4/reservation. A camp management system that publishes what almost nobody in this market publishes: $4. Softwr lists it under Education. UltraCamp is available on Web, iOS, Android.

Visit siteVisit UltraCamp

Overview

What UltraCamp does

UltraCamp handles online registration, reservations, billing, camper and family accounts, facility and retreat rentals, point of sale, and reporting for camps, conference centres and outdoor education organisations. It is aimed at the operator who wants transparent unit economics rather than an enterprise agreement. The distinguishing feature is the published price list. Reservations cost $4.00 each up to 999, $3.75 from 1,000 to 1,999 and are quoted above that, against an annual minimum of $1,200 in reservation fees. Setup is $299 once. Biographical data import is $199 and reservation history $399. Card processing is quoted as 25 basis points over interchange plus $0.35, averaging around 2.5%, with roughly $20 a month in statement and gateway fees; eCheck is $0.45 plus 1%. Optional modules are named: point of sale at $600 a year, facility rental and retreat management at $700. There are no contracts. Buyers are small to mid-sized camps, church camps, conference centres and outdoor centres that also rent facilities off-season. The trade-off is that per-reservation pricing punishes high volume: a camp taking four thousand reservations pays materially more than it would on a flat annual licence, and the revenue share on the photo gallery, where UltraCamp keeps 30% of sales, is a genuine cost most buyers only notice after switching it on.

What people use it for

A camp that wants to know its software cost per registration before the season rather than negotiate an annual licence
A conference or retreat centre that rents facilities off-season and needs booking as well as camper registration
A small camp whose volume would make a flat enterprise licence poor value
A camp switching vendors that wants a named price for data migration rather than an open-ended services quote

Where it falls short

Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about UltraCamp.

Per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
UltraCamp retains 30% of photo gallery sales, a revenue share far above the 3% it takes on merchandise, which turns a parent-facing nicety into a meaningful cost of doing business.
Health and medical record handling is thinner than CampMinder's, so camps with a staffed health centre and daily medication rounds often find it insufficient.
The interface and reporting are functional rather than modern, and building the unlimited custom reports on offer takes administrator time the camp has to fund itself.
The $1,200 annual minimum means very small camps pay for reservations they never make, so the effective per-reservation cost for a camp of two hundred is closer to $6.

Cross-shopped

What people choose instead of UltraCamp

Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.

UltraCampvs
Jotform
Jotform: Cheaper still if you only need registration forms and payments with no camp-specific tooling
UltraCampvs
Regpack
Regpack: Where conditional registration logic and payment plans matter more than facility rental

Pricing

What UltraCamp costs

Taken from the vendor's own pricing page. Prices move, so check before you buy.

Reservations 0 to 999

$4 /reservation

$4.00 per reservation
$1,200 annual minimum in reservation fees
Unlimited staff users and custom reports
No contract
One-time $299 setup fee

Reservations 1,000 to 1,999

$3.75 /reservation

$3.75 per reservation
Above 2,000 reservations priced by quote
Card processing about 2.5% plus $0.35 and roughly $20 a month in gateway fees
eCheck at 1% plus $0.45

Optional modules

$600 /yr

Point of sale $600 a year
Facility rental and retreat management $700 a year
Photo gallery with 30% of sales retained by UltraCamp
Online store with 3% of sales retained
Data import: biographical $199, reservation history $399

Capabilities

Features

Per-reservation registration
Online registration and reservations with camper and family accounts
Billing and payment plans
Deposits, instalments, discounts and balance management
Facility and retreat rentals
Off-season group booking and space management as a paid module
Point of sale
Camp store and canteen sales as a paid module
Photo gallery
Session photos sold to families, with a revenue share to UltraCamp
Custom reporting
Unlimited custom reports included in the base fee
Unlimited staff users
No per-seat charge for staff or volunteer accounts
Online store
Merchandise sales with a 3% platform share

Answered, with sources

Questions people ask

Each answer names the page it came from, so you can check it rather than take our word for it.

What will it actually cost us?

Take your reservation count times $4.00, or $3.75 above a thousand, subject to a $1,200 annual minimum, plus $299 setup and any data import. Then add card processing at roughly 2.5% plus $0.35 on tuition.

Is there a contract?

No. UltraCamp sells without a term contract, which is unusual in this market and materially reduces switching risk.

What does the photo gallery cost?

UltraCamp keeps 30% of photo sales. If parents spend heavily on photos, price that before enabling the module.

How does it compare to CampMinder on health records?

CampMinder is stronger. If you run a health centre with a nurse and medication logs, test that area carefully before choosing UltraCamp.

Keep looking

Where to go from UltraCamp

Best Education software for

Compare UltraCamp with

Other Education software

CampMinder
Camp management for residential summer camps, priced by camper rather than by seat
Pricing on request11 researched notes
Lightspeed Systems
Filtering, classroom management and student safety monitoring for K-12 device fleets
Pricing on request11 researched notes
Gaggle
Human-reviewed student safety monitoring across school email, documents and drive files
Pricing on request12 researched notes
Jackrabbit Class
Class management for dance, gym, swim and music schools, priced by student count
From $49/mo11 researched notes
Securly
Web filtering, student safety monitoring and device management for K-12 schools
11 researched notes
Anki
Free open source spaced repetition flashcard app, free everywhere except iOS where it is a paid one-time purchase
Open source10 researched notes
GoGuardian
Web filtering, classroom screen monitoring and self-harm alerting for school-issued devices
Pricing on request13 researched notes
Infinite Campus
K-12 student information system sold direct to districts and state education agencies
Pricing on request13 researched notes
ClassLink
Single sign-on, rostering and usage analytics for school districts
Pricing on request13 researched notes
Veracross
Single database student information, admissions, billing and fundraising system for independent schools
Pricing on request11 researched notes
PowerSchool
More Power, Stronger School
Pricing on request5 researched notes
Merlin Bird ID
Free bird identification app from Cornell Lab of Ornithology using photo, sound and step-by-step ID
Free plan11 researched notes
Memrise
Vocabulary and spaced repetition language app built around video clips of native speakers
Free plan11 researched notes
Pl@ntNet
Free plant identification app run by a consortium of French public research institutes
Free plan11 researched notes
Pluralsight
Technology skills platform for IT professionals
From $29/mo10 researched notes
Bark for Schools
Free content monitoring of school Google Workspace and Microsoft 365 accounts
Free plan13 researched notes
Busuu
Language learning app with a community correction feature, owned by Chegg since 2022
Free plan11 researched notes
ClassLink
Single sign-on, rostering and usage analytics for school districts
Pricing on request13 researched notes

Softwr does not host reviews and shows no star rating for UltraCamp, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.

Best Education software alternatives

View all Education software