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Events · head to head

CampSite vs UltraCamp

CampSite logo

CampSite

Events

Camp management and parent portal for day and residential camps, reported from around 249 USD a month

From
On request
Rated
-
Full reviewWebsite
UltraCamp logo

UltraCamp

Education

Camp registration priced per reservation, with the fee schedule published in full

From
$4/reservation
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: CampSite the vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.; UltraCamp per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • They diverge on capability: CampSite covers Online registration, UltraCamp covers Per-reservation registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which CampSite and UltraCamp actually diverge.

Attributes where CampSite and UltraCamp differ
AttributeCampSiteUltraCamp
Starting priceOn request$4/reservation
Pricing modelquotePer reservation
CategoryEventsEducation

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CampSite

  • Online registration
  • Parent dashboard
  • Medical and health records
  • Activity scheduling
  • Photo and video blogs

Only in UltraCamp

  • Per-reservation registration
  • Facility and retreat rentals
  • Point of sale
  • Photo gallery
  • Custom reporting
  • Unlimited staff users
  • Online store

Both cover

  • Billing and payment plans

What people use each for

The jobs each tool is most often brought in to do.

CampSite

  • A day camp replacing paper forms and a spreadsheet with parent self-service enrolmentnot UltraCamp
  • A residential camp needing medical forms and medication logs available to the health centre on a tabletnot UltraCamp
  • Running instalment payment plans and sibling discounts without tracking them manually in accountsnot UltraCamp
  • Giving parents photo galleries and camper updates without a separate parent engagement appnot UltraCamp

UltraCamp

  • A camp that wants to know its software cost per registration before the season rather than negotiate an annual licencenot CampSite
  • A conference or retreat centre that rents facilities off-season and needs booking as well as camper registrationnot CampSite
  • A small camp whose volume would make a flat enterprise licence poor valuenot CampSite
  • A camp switching vendors that wants a named price for data migration rather than an open-ended services quotenot CampSite

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CampSite

  • The vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.
  • Payment processing is taken by the vendor, so a camp collecting substantial tuition pays far more in card fees than in subscription and cannot see that comparison up front.
  • It is lighter than heavyweight camp platforms on housing and retail, so camps with bed-level assignment and a camp store will find gaps.
  • Reporting is serviceable but inflexible, and camps commonly export to a spreadsheet for board or budget reporting.
  • Configuration work is concentrated in the off-season and support demand peaks in summer, so a camp adopting it late has little margin for setup problems.

UltraCamp

  • Per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • UltraCamp retains 30% of photo gallery sales, a revenue share far above the 3% it takes on merchandise, which turns a parent-facing nicety into a meaningful cost of doing business.
  • Health and medical record handling is thinner than CampMinder's, so camps with a staffed health centre and daily medication rounds often find it insufficient.
  • The interface and reporting are functional rather than modern, and building the unlimited custom reports on offer takes administrator time the camp has to fund itself.
  • The $1,200 annual minimum means very small camps pay for reservations they never make, so the effective per-reservation cost for a camp of two hundred is closer to $6.

Pricing, plan by plan

CampSite

On request
  • CampSite$undefined/month
    • Flat monthly rate reported from around 249 USD by third-party directories
    • Registration, parent portal, medical, scheduling and billing
    • Payment processing taken by the vendor at a negotiated rate

UltraCamp

$4/reservation
  • Reservations 0 to 999$4/reservation
    • $4.00 per reservation
    • $1,200 annual minimum in reservation fees
    • Unlimited staff users and custom reports
  • Reservations 1,000 to 1,999$3.75/reservation
    • $3.75 per reservation
    • Above 2,000 reservations priced by quote
    • Card processing about 2.5% plus $0.35 and roughly $20 a month in gateway fees
  • Optional modules$600/year
    • Point of sale $600 a year
    • Facility rental and retreat management $700 a year
    • Photo gallery with 30% of sales retained by UltraCamp

Which should you pick?

Choose CampSite if

  • You need online registration.
  • You work on Web, iOS, Android.
  • You also want parent dashboard.
CampSite review

Choose UltraCamp if

  • You need per-reservation registration.
  • You work on Web, iOS, Android.
  • You also want facility and retreat rentals.
UltraCamp review

Questions people ask

Is CampSite or UltraCamp better?
Neither clearly leads. CampSite starts at On request and UltraCamp at $4/reservation, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CampSite or UltraCamp?
CampSite starts at On request and UltraCamp at $4/reservation.
Does CampSite or UltraCamp run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is CampSite best used for?
CampSite is most often used for a day camp replacing paper forms and a spreadsheet with parent self-service enrolment, a residential camp needing medical forms and medication logs available to the health centre on a tablet, running instalment payment plans and sibling discounts without tracking them manually in accounts, giving parents photo galleries and camper updates without a separate parent engagement app. Of those, a day camp replacing paper forms and a spreadsheet with parent self-service enrolment and a residential camp needing medical forms and medication logs available to the health centre on a tablet are not what UltraCamp is typically brought in for.
What can CampSite do that UltraCamp cannot?
CampSite covers Online registration, Parent dashboard, Medical and health records, Activity scheduling. UltraCamp covers Per-reservation registration, Facility and retreat rentals, Point of sale, Photo gallery. Both handle Billing and payment plans.

Answered from the vendors’ own pages

CampSite: What does CampSite cost?

CampSite does not publish pricing. Third-party directories report a flat rate from around 249 USD a month, plus payment processing.

UltraCamp: What will it actually cost us?

Take your reservation count times $4.00, or $3.75 above a thousand, subject to a $1,200 annual minimum, plus $299 setup and any data import. Then add card processing at roughly 2.5% plus $0.35 on tuition.

CampSite: Does it handle both day and residential camps?

Yes, which is unusual in this category; most platforms lean strongly to one model.

UltraCamp: Is there a contract?

No. UltraCamp sells without a term contract, which is unusual in this market and materially reduces switching risk.

CampSite: Is there a parent app?

There is a parent dashboard, and CampSite absorbed myCAMPapp to strengthen parent engagement features.

UltraCamp: What does the photo gallery cost?

UltraCamp keeps 30% of photo sales. If parents spend heavily on photos, price that before enabling the module.

CampSite: Does CampSite process our payments?

Yes, and that rate is negotiated separately from the subscription.

UltraCamp: How does it compare to CampMinder on health records?

CampMinder is stronger. If you run a health centre with a nurse and medication logs, test that area carefully before choosing UltraCamp.

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