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Education · head to head

CampMinder vs UltraCamp

CampMinder logo

CampMinder

Education

Camp management for residential summer camps, priced by camper rather than by seat

From
On request
Rated
-
Full reviewWebsite
UltraCamp logo

UltraCamp

Education

Camp registration priced per reservation, with the fee schedule published in full

From
$4/reservation
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: CampMinder pricing is never published and scales with camper volume, so a camp that grows a session finds its renewal quote grows with it, without a published schedule to check the increase against.; UltraCamp per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • They diverge on capability: CampMinder covers Enrolment and waitlists, UltraCamp covers Per-reservation registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which CampMinder and UltraCamp actually diverge.

Attributes where CampMinder and UltraCamp differ
AttributeCampMinderUltraCamp
Starting priceOn request$4/reservation
Pricing modelquotePer reservation

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Education).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CampMinder

  • Enrolment and waitlists
  • Tuition billing
  • Health records
  • Staff management
  • Cabin and group assignment
  • Parent portal
  • Transport
  • Reporting

Only in UltraCamp

  • Per-reservation registration
  • Billing and payment plans
  • Facility and retreat rentals
  • Point of sale
  • Photo gallery
  • Custom reporting
  • Unlimited staff users
  • Online store

What people use each for

The jobs each tool is most often brought in to do.

CampMinder

  • An overnight camp of eight hundred campers whose nurse currently runs medication logs on paper and cannot produce records for an insurernot UltraCamp
  • A camp hiring three hundred seasonal staff a year and losing candidates in an email-based application processnot UltraCamp
  • A camp network wanting consistent enrolment and retention reporting across several sitesnot UltraCamp
  • A camp whose parent communication during session is the main driver of re-enrolment and is currently ad hocnot UltraCamp

UltraCamp

  • A camp that wants to know its software cost per registration before the season rather than negotiate an annual licencenot CampMinder
  • A conference or retreat centre that rents facilities off-season and needs booking as well as camper registrationnot CampMinder
  • A small camp whose volume would make a flat enterprise licence poor valuenot CampMinder
  • A camp switching vendors that wants a named price for data migration rather than an open-ended services quotenot CampMinder

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CampMinder

  • Pricing is never published and scales with camper volume, so a camp that grows a session finds its renewal quote grows with it, without a published schedule to check the increase against.
  • Payment processing is charged separately from the licence and is negotiable, but many camps accept the default rate; on several million dollars of card tuition that decision costs more than the software.
  • It is built for the North American residential camp model, so camps in the UK, Europe or Australia find terminology, health record structure and transport tooling assume American practice.
  • The interface accumulated over two decades and is dense; new administrators need real training, which matters when camp offices turn over staff between seasons.
  • Off-season utilisation is poor: a camp pays for a full year of a platform it uses intensively for four months, which makes the per-camper cost feel high to a board reviewing annual spend.

UltraCamp

  • Per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • UltraCamp retains 30% of photo gallery sales, a revenue share far above the 3% it takes on merchandise, which turns a parent-facing nicety into a meaningful cost of doing business.
  • Health and medical record handling is thinner than CampMinder's, so camps with a staffed health centre and daily medication rounds often find it insufficient.
  • The interface and reporting are functional rather than modern, and building the unlimited custom reports on offer takes administrator time the camp has to fund itself.
  • The $1,200 annual minimum means very small camps pay for reservations they never make, so the effective per-reservation cost for a camp of two hundred is closer to $6.

Pricing, plan by plan

CampMinder

On request
  • CampMinder$undefined/year
    • Registration, billing, health and staff modules
    • Parent portal with photos and messaging
    • Priced by camper volume, quoted annually

UltraCamp

$4/reservation
  • Reservations 0 to 999$4/reservation
    • $4.00 per reservation
    • $1,200 annual minimum in reservation fees
    • Unlimited staff users and custom reports
  • Reservations 1,000 to 1,999$3.75/reservation
    • $3.75 per reservation
    • Above 2,000 reservations priced by quote
    • Card processing about 2.5% plus $0.35 and roughly $20 a month in gateway fees
  • Optional modules$600/year
    • Point of sale $600 a year
    • Facility rental and retreat management $700 a year
    • Photo gallery with 30% of sales retained by UltraCamp

Which should you pick?

Choose CampMinder if

  • You need enrolment and waitlists.
  • You work on Web, iOS, Android.
  • You also want tuition billing.
CampMinder review

Choose UltraCamp if

  • You need per-reservation registration.
  • You work on Web, iOS, Android.
  • You also want billing and payment plans.
UltraCamp review

Questions people ask

Is CampMinder or UltraCamp better?
Neither clearly leads. CampMinder starts at On request and UltraCamp at $4/reservation, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CampMinder or UltraCamp?
CampMinder starts at On request and UltraCamp at $4/reservation.
Does CampMinder or UltraCamp run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is CampMinder best used for?
CampMinder is most often used for an overnight camp of eight hundred campers whose nurse currently runs medication logs on paper and cannot produce records for an insurer, a camp hiring three hundred seasonal staff a year and losing candidates in an email-based application process, a camp network wanting consistent enrolment and retention reporting across several sites, a camp whose parent communication during session is the main driver of re-enrolment and is currently ad hoc. Of those, an overnight camp of eight hundred campers whose nurse currently runs medication logs on paper and cannot produce records for an insurer and a camp hiring three hundred seasonal staff a year and losing candidates in an email-based application process are not what UltraCamp is typically brought in for.
What can CampMinder do that UltraCamp cannot?
CampMinder covers Enrolment and waitlists, Tuition billing, Health records, Staff management. UltraCamp covers Per-reservation registration, Billing and payment plans, Facility and retreat rentals, Point of sale.

Answered from the vendors’ own pages

CampMinder: What does CampMinder cost?

It is not published. Pricing is quoted annually against camper volume, plus separate implementation and payment processing costs. Ask for the volume bands in writing so next year's increase is predictable.

UltraCamp: What will it actually cost us?

Take your reservation count times $4.00, or $3.75 above a thousand, subject to a $1,200 annual minimum, plus $299 setup and any data import. Then add card processing at roughly 2.5% plus $0.35 on tuition.

CampMinder: Is payment processing negotiable?

Yes, and it is the largest cost most camps overlook. Compare the offered rate against an independent merchant quote before signing.

UltraCamp: Is there a contract?

No. UltraCamp sells without a term contract, which is unusual in this market and materially reduces switching risk.

CampMinder: Does it handle camper health records properly?

Yes. The health centre module with medication administration logs is one of the strongest reasons camps choose it over generic registration tools.

UltraCamp: What does the photo gallery cost?

UltraCamp keeps 30% of photo sales. If parents spend heavily on photos, price that before enabling the module.

CampMinder: Is it suitable for a day camp?

It can be, but much of what you pay for, such as bunking, transport and health centre operations, is built for overnight camps.

UltraCamp: How does it compare to CampMinder on health records?

CampMinder is stronger. If you run a health centre with a nurse and medication logs, test that area carefully before choosing UltraCamp.

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