Softwr

Accounting · head to head

FreeAgent vs Medius

FreeAgent logo

FreeAgent

Accounting

Accounting software for small businesses and freelancers

From
Free
Rated
-
Full reviewWebsite
Medius logo

Medius

Accounting

Accounts payable automation and supplier payments for mid-market finance teams, Marlin Equity owned

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only FreeAgent has a free tier, so it costs nothing to try first.
  • Each has a real cost: FreeAgent introductory pricing shown is 50% off the regular rates; Medius the sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which FreeAgent and Medius actually diverge.

Attributes where FreeAgent and Medius differ
AttributeFreeAgentMedius
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWebWeb, iOS, Android

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in FreeAgent

Nothing recorded that Medius does not also cover.

Only in Medius

  • Invoice capture and coding
  • Matching and exception handling
  • Fraud and anomaly detection
  • Supplier payments
  • Approval workflow
  • ERP integration

What people use each for

The jobs each tool is most often brought in to do.

FreeAgent

  • Submitting VAT and Self Assessment tax returns to HMRC directlynot Medius
  • Splitting rental income and expenses across multiple properties automaticallynot Medius
  • Collecting invoice payments faster through one-click payments and remindersnot Medius
  • Capturing bills and receipts via AI to auto-categorize expensesnot Medius
  • Filing Real Time Information payroll directly to HMRC for employeesnot Medius

Medius

  • A mid-market finance team where most spend arrives as an invoice with no purchase order to match againstnot FreeAgent
  • A group with several legal entities on different ERPs that wants one AP process across all of themnot FreeAgent
  • Reducing invoice fraud exposure with automated detection of supplier bank detail changesnot FreeAgent
  • Replacing a scanning bureau and a shared AP inbox with automated capture and exception-based reviewnot FreeAgent

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

FreeAgent

  • Introductory pricing shown is 50% off the regular rates
  • All prices exclude 20% VAT
  • Add-ons required for some features (Smart Capture Unlimited £5/month, Amazon integration £6/month)

Medius

  • The sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.
  • Pricing is quote-only and driven by invoice volume, so a business with many low-value invoices pays disproportionately relative to the spend being controlled.
  • Payments are billed on transaction volume separately from the AP subscription, which is easy to omit from a cost comparison against a licence-only AP tool.
  • Private equity ownership since 2017 has produced an acquisition-driven product line, so payments and adjacent capability come from bought-in technology rather than the original platform.
  • ERP integration depth varies sharply by system, and organisations on less common or heavily customised ERPs face integration work that lengthens the implementation.

Pricing, plan by plan

FreeAgent

Free
  • Sole Traders$9.5/month
    • Introductory rate (regular price £19/month)
    • Annual option at £95/year (regular £190)
  • Landlords$5/month
    • Introductory rate (regular price £10/month)
    • Annual option at £50/year (regular £100)
  • UK Partnerships/LLPs$13.5/month
    • Introductory rate (regular price £27/month)
    • Annual option at £135/year (regular £270)
  • UK Limited Companies$16.5/month
    • Introductory rate (regular price £33/month)
    • Annual option at £330/year (regular £330)

Medius

On request
  • Medius AP Automation$undefined/year
    • Two packaged AP automation tiers
    • Priced by invoice volume and entity count
    • Sourcing, contracts and procurement modules sold separately

Which should you pick?

Choose FreeAgent if

  • You want to start without paying.
FreeAgent review

Choose Medius if

  • You need invoice capture and coding.
  • You work on Web, iOS, Android.
  • You also want matching and exception handling.
Medius review

Questions people ask

Is FreeAgent or Medius better?
Neither clearly leads. FreeAgent starts at Free and Medius at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, FreeAgent or Medius?
FreeAgent has a free tier; the other does not. Paid plans start at Free for FreeAgent and On request for Medius.
Does FreeAgent or Medius run on more platforms?
FreeAgent runs on Web. Medius runs on Web, iOS, Android.
Can I use FreeAgent for free?
Yes. FreeAgent has a free tier, so you can try it without paying. Medius starts at On request.
What is FreeAgent best used for?
FreeAgent is most often used for submitting vat and self assessment tax returns to hmrc directly, splitting rental income and expenses across multiple properties automatically, collecting invoice payments faster through one-click payments and reminders, capturing bills and receipts via ai to auto-categorize expenses. Of those, submitting vat and self assessment tax returns to hmrc directly and splitting rental income and expenses across multiple properties automatically are not what Medius is typically brought in for.
What can FreeAgent do that Medius cannot?
Medius covers Invoice capture and coding, Matching and exception handling, Fraud and anomaly detection, Supplier payments.

Answered from the vendors’ own pages

FreeAgent: Does FreeAgent offer a free option?

FreeAgent is free for qualifying customers maintaining business accounts with NatWest, Royal Bank of Scotland, Ulster Bank, or certain Mettle accounts.

Source
Medius: Is Medius a procurement suite or an AP tool?

Primarily an AP automation platform with procurement modules attached. If sourcing is your main requirement, look elsewhere.

FreeAgent: What is FreeAgent's pricing for sole traders?

Sole traders pay £9.50/month (50% introductory rate; regular £19/month), or £95/year annually (regular £190/year), excluding 20% VAT.

Source
Medius: Who owns Medius?

Marlin Equity Partners, which acquired it in 2017 and has funded several bolt-on acquisitions since.

FreeAgent: What add-ons does FreeAgent offer?

Optional add-ons include Smart Capture Unlimited at £5/month and Amazon integration at £6/month, allowing customers to extend base plan functionality.

Source
Medius: How is it priced?

By quote, driven by invoice volume and entity count, with payments billed separately on transaction volume.

FreeAgent: Does FreeAgent offer a trial?

FreeAgent provides a 30-day free trial with no commitment, and customers can cancel at any time during or after the trial period.

Source
Medius: Does it replace our ERP?

No. It sits alongside the ERP and posts approved invoices into it.

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