Softwr

All industries · head to head

Expensify vs Stampli

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Stampli logo

Stampli

Accounting & Finance

AI-powered accounts payable automation

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Stampli pricing is by quote only: the pricing page publishes no rate, no minimum and no cost driver, offering only a Request a Quote form
  • They diverge on capability: Expensify covers SmartScan receipts, Stampli covers AI invoice processing.

Where they differ

Only the attributes on which Expensify and Stampli actually diverge.

Attributes where Expensify and Stampli differ
AttributeExpensifyStampli
Starting price$5/month$29/month
Pricing modelUnknownsubscription
CategoryAll industriesAccounting & Finance
Founded20082014

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Stampli

  • AI invoice processing
  • Approval workflows
  • Vendor management
  • Payment processing
  • Audit trails
  • Sage Intacct
  • Microsoft Dynamics
  • Oracle

Both cover

  • QuickBooks
  • NetSuite
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Stampli
  • Receipt managementnot Stampli
  • Travel expensesnot Stampli
  • Corporate card managementnot Stampli
  • Reimbursementsnot Stampli

Stampli

  • Automating accounts payable invoice capture and codingnot Expensify
  • Routing invoice approvals with discussion held against each invoicenot Expensify
  • Paying suppliers and issuing virtual cards from the AP workflownot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Stampli

  • Pricing is by quote only: the pricing page publishes no rate, no minimum and no cost driver, offering only a Request a Quote form
  • Payments and card products are sold alongside the core AP automation rather than being separately priced on the public site

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Stampli

$29/month
  • Essential$undefined/month
    • Invoice processing
    • Basic approvals
    • Email notifications
  • Professional$undefined/month
    • AI-powered coding
    • Advanced workflows
    • ERP integrations
  • Enterprise$undefined/month
    • Custom workflows
    • API access
    • Dedicated support

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Stampli if

  • You need ai invoice processing.
  • You work on Web, Ios, Android.
  • You also want approval workflows.
Stampli review

Questions people ask

Is Expensify or Stampli better?
Neither clearly leads. Expensify starts at $5/month and Stampli at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Stampli?
Expensify starts at $5/month and Stampli at $29/month.
Does Expensify or Stampli run on more platforms?
Expensify runs on Web, iOS, Android. Stampli runs on Web, Ios, Android.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Stampli is typically brought in for.
What can Expensify do that Stampli cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Stampli covers AI invoice processing, Approval workflows, Vendor management, Payment processing. Both handle QuickBooks, NetSuite, GDPR.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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