Softwr

Construction · head to head

Egnyte vs Notion

Egnyte logo

Egnyte

Construction

Cloud-based file management and collaboration platform

From
$60/month
Rated
-
Full reviewWebsite
Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Notion has a free tier, so it costs nothing to try first.
  • Each has a real cost: Egnyte storage is allocated per plan rather than per user, at 100 GB on Business and 150 GB on every tier above it; Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • They diverge on capability: Egnyte covers File sync and sharing, Notion covers Rich text editing with blocks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Egnyte and Notion actually diverge.

Attributes where Egnyte and Notion differ
AttributeEgnyteNotion
Starting price$60/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWeb, Ios, Android, WindowsWeb, iOS, Android
CategoryConstructionTechnology
Founded20072016

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Egnyte

  • File sync and sharing
  • Team collaboration
  • Mobile access
  • Version control
  • Access controls
  • Microsoft 365
  • Box
  • Dropbox

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Egnyte

  • Managing and syncing files across an organisation with governance controlsnot Notion
  • Sharing large project files with external collaboratorsnot Notion

Notion

  • Project managementnot Egnyte
  • Knowledge base creationnot Egnyte
  • Note-taking and documentationnot Egnyte
  • Team collaborationnot Egnyte
  • Content planningnot Egnyte

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Egnyte

  • Storage is allocated per plan rather than per user, at 100 GB on Business and 150 GB on every tier above it
  • That means Elite at $48 per user per month carries the same 150 GB as Enterprise Lite at $39
  • The Business plan caps the account at 100 power users, so growth past that forces a jump to $39 per user
  • Every published price requires annual payment
  • The Ultimate tier is quoted rather than listed

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Pricing, plan by plan

Egnyte

$60/month
  • Team Collaboration$60/month
    • File sync and sharing
    • Team collaboration
    • Mobile access
  • EnterpriseFree
    • Advanced governance
    • Compliance controls
    • API access

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

Which should you pick?

Choose Egnyte if

  • You need file sync and sharing.
  • You work on Web, Ios, Android, Windows.
  • You also want team collaboration.
Egnyte review

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Questions people ask

Is Egnyte or Notion better?
Neither clearly leads. Egnyte starts at $60/month and Notion at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Egnyte or Notion?
Notion has a free tier; the other does not. Paid plans start at $60/month for Egnyte and Free for Notion.
Does Egnyte or Notion run on more platforms?
Egnyte runs on Web, Ios, Android, Windows. Notion runs on Web, iOS, Android.
Can I use Notion for free?
Yes. Notion has a free tier, so you can try it without paying. Egnyte starts at $60/month.
What is Egnyte best used for?
Egnyte is most often used for managing and syncing files across an organisation with governance controls, sharing large project files with external collaborators. Of those, managing and syncing files across an organisation with governance controls and sharing large project files with external collaborators are not what Notion is typically brought in for.
What can Egnyte do that Notion cannot?
Egnyte covers File sync and sharing, Team collaboration, Mobile access, Version control. Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. Both handle Slack.

Answered from the vendors’ own pages

Egnyte: How much does Egnyte cost per user?

Egnyte pricing ranges from $22 per user per month (Business plan, paid annually) to $48 per user per month (Elite plan, paid annually). The Ultimate plan requires a custom quote. Enterprise Lite is $39 per user per month.

Source
Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
Egnyte: What storage limits apply to each Egnyte plan?

Business plan includes 100 GB per account and supports up to 100 users. Enterprise Lite, Elite, and Ultimate plans include 150 GB per account each with support for unlimited users.

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
Egnyte: Are there additional costs for Egnyte add-ons?

Yes. Project Hub costs $6 per user per month, Specialized File Handler costs $6 per user per month, and Snapshot & Recovery costs $10 per user per month.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
Egnyte: Does Egnyte offer a free trial?

Egnyte offers a free trial for all tiers except Ultimate. The Ultimate tier requires contacting sales. Multi-year discounts are available but specific terms are not detailed on the pricing page.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
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