Softwr

Construction · head to head

Kahua vs Notion

Kahua logo

Kahua

Construction

Cloud platform for construction and capital projects

From
$400/month
Rated
-
Full reviewWebsite
Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Notion has a free tier, so it costs nothing to try first.
  • Each has a real cost: Kahua no standard pricing tiers published; all pricing is custom and quote-based; Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • They diverge on capability: Kahua covers Project management, Notion covers Rich text editing with blocks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Kahua and Notion actually diverge.

Attributes where Kahua and Notion differ
AttributeKahuaNotion
Starting price$400/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
CategoryConstructionTechnology
Founded20072016

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kahua

  • Project management
  • Document control
  • Collaboration
  • Issue tracking
  • Reporting
  • Microsoft 365
  • Box
  • Procore

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Kahua

  • Acting as the system of record for a capital construction program across the asset lifecyclenot Notion
  • Public agencies and program managers tracking portfolios of projectsnot Notion
  • General contractors standardising project delivery and cost control across active projectsnot Notion
  • Specialty contractors managing crews, work orders and project financialsnot Notion

Notion

  • Project managementnot Kahua
  • Knowledge base creationnot Kahua
  • Note-taking and documentationnot Kahua
  • Team collaborationnot Kahua
  • Content planningnot Kahua

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kahua

  • No standard pricing tiers published; all pricing is custom and quote-based
  • Pricing varies by organization type, program or construction scale, selected package, and deployment environment
  • Implementation costs for data migration, integrations, training, and configuration scoped separately and included in quote

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Pricing, plan by plan

Kahua

$400/month
  • Professional$400/month
    • Project management
    • Document control
    • Collaboration
  • EnterpriseFree
    • Advanced analytics
    • Custom workflows
    • API access

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

Which should you pick?

Choose Kahua if

  • You need project management.
  • You work on Web, Ios, Android.
  • You also want document control.
Kahua review

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Questions people ask

Is Kahua or Notion better?
Neither clearly leads. Kahua starts at $400/month and Notion at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kahua or Notion?
Notion has a free tier; the other does not. Paid plans start at $400/month for Kahua and Free for Notion.
Does Kahua or Notion run on more platforms?
Kahua runs on Web, Ios, Android. Notion runs on Web, iOS, Android.
Can I use Notion for free?
Yes. Notion has a free tier, so you can try it without paying. Kahua starts at $400/month.
What is Kahua best used for?
Kahua is most often used for acting as the system of record for a capital construction program across the asset lifecycle, public agencies and program managers tracking portfolios of projects, general contractors standardising project delivery and cost control across active projects, specialty contractors managing crews, work orders and project financials. Of those, acting as the system of record for a capital construction program across the asset lifecycle and public agencies and program managers tracking portfolios of projects are not what Notion is typically brought in for.
What can Kahua do that Notion cannot?
Kahua covers Project management, Document control, Collaboration, Issue tracking. Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. Both handle Slack.

Answered from the vendors’ own pages

Kahua: How much does Kahua cost?

Kahua does not publish standard pricing. Costs vary by organization type (Owners/Program Managers, General Contractors, Specialty Contractors), program scale, selected package, deployment environment, and implementation requirements. Customers must request pricing quotes.

Source
Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
Kahua: What package options does Kahua offer?

Kahua offers three main package categories: Owners and Program Managers, General Contractors, and Specialty Contractors. Additional specialty apps and suites including capital planning, analytics, asset management, and safety can extend the base solution.

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
Kahua: Are implementation and integration costs included in Kahua pricing?

Implementation details including data migration, integrations, training, and configuration are scoped based on requirements and clearly identified in the custom quote provided.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
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