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Software · head to head

Resource Guru vs Toggl Plan

Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite
Toggl Plan logo

Toggl Plan

Software

Beautiful team planning and project timelines

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Toggl Plan has a free tier, so it costs nothing to try first.
  • Each has a real cost: Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions; Toggl Plan limited day-to-day task management features compared to full-featured alternatives
  • They diverge on capability: Resource Guru covers Resource scheduling, Toggl Plan covers Timeline planning.

Where they differ

Only the attributes on which Resource Guru and Toggl Plan actually diverge.

Attributes where Resource Guru and Toggl Plan differ
AttributeResource GuruToggl Plan
Starting price$5/monthFree
Free tierNoYes
PlatformsWebWeb, iOS, Android
Founded20122006

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Outlook
  • Zapier

Only in Toggl Plan

  • Timeline planning
  • Team availability
  • Milestones
  • Drag-and-drop
  • Workload management
  • GitHub
  • Toggl Track

Both cover

  • Google Calendar
  • Slack
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Resource Guru

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Toggl Plan

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Toggl Plan

  • Limited day-to-day task management features compared to full-featured alternatives
  • Many teams run Toggl Plan alongside another tool for comprehensive project tracking
  • Starter plan limited to five users maximum

Pricing, plan by plan

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Toggl Plan

Free
  • FreeFree
    • Basic timeline view
  • Starter$10/month
    • Up to 5 users
    • Gantt charts
    • Integrations
  • Business$25/month
    • Unlimited users
    • Advanced features
    • Full integrations

Which should you pick?

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Choose Toggl Plan if

  • You need timeline planning.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want team availability.
Toggl Plan review

Questions people ask

Is Resource Guru or Toggl Plan better?
Neither clearly leads. Resource Guru starts at $5/month and Toggl Plan at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Resource Guru or Toggl Plan?
Toggl Plan has a free tier; the other does not. Paid plans start at $5/month for Resource Guru and Free for Toggl Plan.
Does Resource Guru or Toggl Plan run on more platforms?
Resource Guru runs on Web. Toggl Plan runs on Web, iOS, Android.
Can I use Toggl Plan for free?
Yes. Toggl Plan has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Resource Guru best used for?
Resource Guru is most often used for scheduling, appointment booking, time tracking, resource management.
What can Resource Guru do that Toggl Plan cannot?
Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Toggl Plan covers Timeline planning, Team availability, Milestones, Drag-and-drop. Both handle Google Calendar, Slack, Web support, Ios support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Toggl Plan: What are Toggl Plan's pricing tiers?

Toggl Plan has a free tier for individuals, Starter plan at $10 per user per month for up to five users, and Business plan at $25 per user per month with unlimited features.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Toggl Plan: Does Toggl Plan include time tracking?

Toggl Plan integrates with Toggl Track for time tracking, allowing you to start timers directly from tasks, though time tracking is not natively built into Toggl Plan.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Toggl Plan: What is Toggl Plan's main strength?

Toggl Plan excels at visual Gantt chart scheduling with drag-and-drop task management, timeline views, and workload visualization for teams.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Toggl Plan: Can Toggl Plan handle day-to-day task management?

Toggl Plan has limited day-to-day task management compared to full project management suites, making teams often run it alongside other task management tools.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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