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Software · head to head

Harvest vs Resource Guru

Harvest logo

Harvest

Software

Time tracking software for teams that care about where their time goes

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Harvest has a free tier, so it costs nothing to try first.
  • Each has a real cost: Harvest the free plan is one seat and two projects, so it suits a solo freelancer and nothing larger; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Harvest covers Time tracking, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Harvest and Resource Guru actually diverge.

Attributes where Harvest and Resource Guru differ
AttributeHarvestResource Guru
Starting priceFree$5/month
Free tierYesNo
PlatformsWeb, macOS, Windows, iOS, AndroidWeb
Founded20062012

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Harvest

  • Time tracking
  • Expense tracking
  • Invoicing
  • Project budgets
  • Team capacity
  • Detailed reports
  • Mobile apps
  • Browser extension

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Zapier

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Harvest

  • Time tracking against projects and clientsnot Resource Guru
  • Turning tracked time into invoicesnot Resource Guru
  • Expense capture alongside billable hoursnot Resource Guru
  • Team capacity and utilisation reporting on the paid plansnot Resource Guru
  • Feeding billed time into QuickBooks or Xeronot Resource Guru

Resource Guru

  • Schedulingnot Harvest
  • Appointment bookingnot Harvest
  • Time trackingnot Harvest
  • Resource managementnot Harvest
  • Team coordinationnot Harvest

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Harvest

  • The free plan is one seat and two projects, so it suits a solo freelancer and nothing larger
  • Team reporting and unlimited projects require the Teams plan at $9 per seat per month
  • Profitability reporting, timesheet approvals and custom reports need Enterprise at $14 per seat per month
  • SAML single sign-on is Enterprise only
  • QuickBooks, Xero and Stripe integrations are withheld from the free plan

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Harvest

Free

No published plan breakdown. See the Harvest review.

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Harvest if

  • You need time tracking.
  • You want to start without paying.
  • You work on Web, macOS, Windows, iOS, Android.
  • You also want expense tracking.
Harvest review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Harvest or Resource Guru better?
Neither clearly leads. Harvest starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Harvest or Resource Guru?
Harvest has a free tier; the other does not. Paid plans start at Free for Harvest and $5/month for Resource Guru.
Does Harvest or Resource Guru run on more platforms?
Harvest runs on Web, macOS, Windows, iOS, Android. Resource Guru runs on Web.
Can I use Harvest for free?
Yes. Harvest has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Harvest best used for?
Harvest is most often used for time tracking against projects and clients, turning tracked time into invoices, expense capture alongside billable hours, team capacity and utilisation reporting on the paid plans. Of those, time tracking against projects and clients and turning tracked time into invoices are not what Resource Guru is typically brought in for.
What can Harvest do that Resource Guru cannot?
Harvest covers Time tracking, Expense tracking, Invoicing, Project budgets. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Slack.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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