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Resource Guru vs Toggl Track

Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite
Toggl Track logo

Toggl Track

Software

Time tracking that's easy, powerful, and frictionless

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Toggl Track has a free tier, so it costs nothing to try first.
  • Each has a real cost: Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions; Toggl Track no native invoicing or billing generation despite having billable rates feature
  • They diverge on capability: Resource Guru covers Resource scheduling, Toggl Track covers One-click time tracking.

Where they differ

Only the attributes on which Resource Guru and Toggl Track actually diverge.

Attributes where Resource Guru and Toggl Track differ
AttributeResource GuruToggl Track
Starting price$5/monthFree
Free tierNoYes
PlatformsWebWeb, iOS, Android, Windows, macOS
Founded20122006

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Web support
  • Ios support
  • Android support

Only in Toggl Track

  • One-click time tracking
  • Manual time entry
  • Billable hours tracking
  • Project & client tracking
  • Detailed reports
  • Team timesheets
  • Browser extensions
  • Offline tracking

Both cover

  • Google Calendar
  • Outlook
  • Slack
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Resource Guru

  • Schedulingnot Toggl Track
  • Appointment bookingnot Toggl Track
  • Time trackingnot Toggl Track
  • Resource managementnot Toggl Track
  • Team coordinationnot Toggl Track

Toggl Track

  • Billable hours trackingnot Resource Guru
  • Project time managementnot Resource Guru
  • Team productivity analysisnot Resource Guru
  • Client reportingnot Resource Guru
  • Payroll processingnot Resource Guru

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Toggl Track

  • No native invoicing or billing generation despite having billable rates feature
  • No payroll integration, requiring manual data export to payroll systems
  • No GPS tracking or shift scheduling for field teams
  • Anti-surveillance policy limits manager visibility in certain work scenarios

Pricing, plan by plan

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Toggl Track

Free
  • FreeFree
    • Up to 5 users
    • Unlimited time tracking
    • Unlimited projects
  • Starter$9/month
    • Billable rates
    • Project estimates
    • Saved reports
  • Premium$18/month
    • Team approvals
    • Profitability reports
    • Project budgets

Which should you pick?

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Choose Toggl Track if

  • You need one-click time tracking.
  • You want to start without paying.
  • You work on Web, iOS, Android, Windows, macOS.
  • You also want manual time entry.
Toggl Track review

Questions people ask

Is Resource Guru or Toggl Track better?
Neither clearly leads. Resource Guru starts at $5/month and Toggl Track at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Resource Guru or Toggl Track?
Toggl Track has a free tier; the other does not. Paid plans start at $5/month for Resource Guru and Free for Toggl Track.
Does Resource Guru or Toggl Track run on more platforms?
Resource Guru runs on Web. Toggl Track runs on Web, iOS, Android, Windows, macOS.
Can I use Toggl Track for free?
Yes. Toggl Track has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Resource Guru best used for?
Resource Guru is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Toggl Track is typically brought in for.
What can Resource Guru do that Toggl Track cannot?
Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Toggl Track covers One-click time tracking, Manual time entry, Billable hours tracking, Project & client tracking. Both handle Google Calendar, Outlook, Slack, Zapier.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Toggl Track: Does Toggl Track offer a free plan?

Yes, Toggl Track has a permanent free plan supporting up to 5 users with unlimited time tracking, unlimited projects, autotracker, idle detection, Pomodoro timer, calendar integration, and 100+ integrations.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Toggl Track: Can I track time offline with Toggl Track?

Yes, Toggl Track supports offline tracking on both mobile apps and desktop app. Entries are stored locally and sync automatically when reconnected to the internet.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Toggl Track: Does Toggl Track integrate with invoicing software?

Toggl Track integrates with QuickBooks Online and Xero for accounting, but lacks native invoicing capabilities. Users must export hours to create invoices manually.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Toggl Track: What platforms does Toggl Track support?

Toggl Track runs on Web, iOS, Android, Windows, and macOS with browser extensions for Chrome, Firefox, and Edge.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
Toggl Track: How much does Toggl Track cost for a team?

Toggl Track pricing is $9 per user per month (annual) for Starter plan or $18 per user per month for Premium. Free plan supports up to 5 users.

Source
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