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Scheduling · head to head

Amilia SmartRec vs Bookedin

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Bookedin has a free tier, so it costs nothing to try first.
  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • They diverge on capability: Amilia SmartRec covers Activity registration, Bookedin covers Per calendar pricing.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Bookedin actually diverge.

Attributes where Amilia SmartRec and Bookedin differ
AttributeAmilia SmartRecBookedin
Starting price$99/monthFree
Pricing modelPer month plus 1% of invoiced itemsPer calendar per month
Free tierNoYes

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Class scheduling
  • Free tier
  • Mobile apps
  • Booking forms

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Bookedin
  • A community centre that needs one family account covering several children across different activitiesnot Bookedin
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Bookedin
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Bookedin

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot Amilia SmartRec
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot Amilia SmartRec
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot Amilia SmartRec
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Questions people ask

Is Amilia SmartRec or Bookedin better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Bookedin at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Bookedin?
Bookedin has a free tier; the other does not. Paid plans start at $99/month for Amilia SmartRec and Free for Bookedin.
Does Amilia SmartRec or Bookedin run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use Bookedin for free?
Yes. Bookedin has a free tier, so you can try it without paying. Amilia SmartRec starts at $99/month.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Bookedin is typically brought in for.
What can Amilia SmartRec do that Bookedin cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

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