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Scheduling & Booking · head to head

Appointy vs Resource Guru

Appointy logo

Appointy

Scheduling & Booking

Smart scheduling for modern businesses

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Appointy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Appointy free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024); Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Appointy covers Online booking, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Appointy and Resource Guru actually diverge.

Attributes where Appointy and Resource Guru differ
AttributeAppointyResource Guru
Starting priceFree$5/month
Pricing modelfreemiumUnknown
Free tierYesNo
PlatformsWeb, Ios, AndroidWeb
CategoryScheduling & BookingCalendar & Time Management
Founded20062012

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Appointy

  • Online booking
  • Staff scheduling
  • Resource management
  • Email & SMS reminders
  • Payment collection
  • Gift cards
  • Social booking
  • Analytics

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Slack
  • Ios support
  • Android support

Both cover

  • Google Calendar
  • Outlook
  • Zapier
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Appointy

  • Appointment schedulingnot Resource Guru
  • Resource management
  • Staff coordinationnot Resource Guru
  • Client bookingnot Resource Guru

Resource Guru

  • Schedulingnot Appointy
  • Appointment bookingnot Appointy
  • Time trackingnot Appointy
  • Resource management
  • Team coordinationnot Appointy

Both are used for resource management, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Appointy

  • Free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024)
  • Paid tiers ranged from $19.99 to $79.99 per month billed annually ($29.99 to $99.99 billed monthly), with extra staff seats billed separately at $5 to $7.50 per month (Internet Archive capture, 3 March 2024)

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Appointy

Free
  • FreeFree
    • 1 staff member
    • 100 appointments/month
    • Online booking
  • Growth$19.99/month
    • 5 staff members
    • Unlimited appointments
    • SMS reminders
  • Professional$49.99/month
    • Unlimited staff
    • All Growth features
    • Resource scheduling

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Appointy if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want staff scheduling.
Appointy review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Appointy or Resource Guru better?
Neither clearly leads. Appointy starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Appointy or Resource Guru?
Appointy has a free tier; the other does not. Paid plans start at Free for Appointy and $5/month for Resource Guru.
Does Appointy or Resource Guru run on more platforms?
Appointy runs on Web, Ios, Android. Resource Guru runs on Web.
Can I use Appointy for free?
Yes. Appointy has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Appointy best used for?
Appointy is most often used for appointment scheduling, resource management, staff coordination, client booking. Of those, appointment scheduling and staff coordination are not what Resource Guru is typically brought in for.
What can Appointy do that Resource Guru cannot?
Appointy covers Online booking, Staff scheduling, Resource management, Email & SMS reminders. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Google Calendar, Outlook, Zapier, Web support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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