Softwr

Scheduling · head to head

Picktime vs Resource Guru

Picktime logo

Picktime

Scheduling

Appointment, class and resource booking with an unusually capable free tier

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendars

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Picktime has a free tier, so it costs nothing to try first.
  • Each has a real cost: Picktime the Pro plan is cheaper per user than Starter because it is sold in a ten user block, so a business with four or five staff pays more per head than a business with ten and has no tier that fits it well.; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Picktime covers Free tier with three staff, Resource Guru covers Resource scheduling.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Picktime and Resource Guru actually diverge.

Attributes where Picktime and Resource Guru differ
AttributePicktimeResource Guru
Starting priceFree$5/month
Pricing modelPer user per monthUnknown
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
CategorySchedulingCalendars
FoundedUnknown2012

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Picktime

  • Free tier with three staff
  • Resource booking
  • Class and course booking
  • SMS reminders
  • Two way calendar sync
  • Payments
  • Multilingual booking pages
  • Booking approval

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Picktime

  • A public library booking study rooms and equipment where there is no budget for scheduling software at allnot Resource Guru
  • A two person tutoring business that needs a booking page, reminders and card payment for under ten dollars a monthnot Resource Guru
  • A community centre running classes with capacity limits and a waitlist across two venuesnot Resource Guru
  • A small salon that wants staff and chair availability booked together rather than assuming every stylist has a stationnot Resource Guru

Resource Guru

  • Schedulingnot Picktime
  • Appointment bookingnot Picktime
  • Time trackingnot Picktime
  • Resource managementnot Picktime
  • Team coordinationnot Picktime

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Picktime

  • The Pro plan is cheaper per user than Starter because it is sold in a ten user block, so a business with four or five staff pays more per head than a business with ten and has no tier that fits it well.
  • SMS is only on paid plans and the free tier is email only, so the no cost option loses the single feature that most reduces no shows.
  • Reporting is limited to basic booking counts and revenue totals, so any business that wants utilisation by resource, staff productivity or cohort retention will be exporting data and analysing it elsewhere.
  • Integrations beyond calendar, payments and Zapier are sparse, with no native connection to mainstream CRM or practice management systems, meaning customer data lives in a second silo that someone reconciles manually.
  • Support is email only with no phone or guaranteed response time, which is acceptable at three dollars a user but a genuine risk if the booking page goes down on a trading day.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Picktime

Free
  • FreeFree
    • Three staff members
    • Two locations and three resources
    • Unlimited appointments
  • Starter$3/month
    • Per user, billed annually
    • Three staff and two locations
    • SMS notifications and reminders
  • Pro$2.25/month
    • Per user, billed annually, minimum ten users
    • Unlimited locations
    • Customisable emails

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Picktime if

  • You need free tier with three staff.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want resource booking.
Picktime review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Picktime or Resource Guru better?
Neither clearly leads. Picktime starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Picktime or Resource Guru?
Picktime has a free tier; the other does not. Paid plans start at Free for Picktime and $5/month for Resource Guru.
Does Picktime or Resource Guru run on more platforms?
Picktime runs on Web, iOS, Android. Resource Guru runs on Web.
Can I use Picktime for free?
Yes. Picktime has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Picktime best used for?
Picktime is most often used for a public library booking study rooms and equipment where there is no budget for scheduling software at all, a two person tutoring business that needs a booking page, reminders and card payment for under ten dollars a month, a community centre running classes with capacity limits and a waitlist across two venues, a small salon that wants staff and chair availability booked together rather than assuming every stylist has a station. Of those, a public library booking study rooms and equipment where there is no budget for scheduling software at all and a two person tutoring business that needs a booking page, reminders and card payment for under ten dollars a month are not what Resource Guru is typically brought in for.
What can Picktime do that Resource Guru cannot?
Picktime covers Free tier with three staff, Resource booking, Class and course booking, SMS reminders. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting.

Answered from the vendors’ own pages

Picktime: Is the free plan actually usable long term?

Yes. It allows three staff, two locations and unlimited appointments permanently. The main limits are no SMS and PayPal only for payments.

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Picktime: Can it book rooms and equipment?

Yes. Resources are first class objects and can be booked alongside or independently of staff.

Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Picktime: Why does Pro cost less per user than Starter?

Pro is priced for a block of ten users. Below that headcount the per user rate on Starter is what you pay.

Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Picktime: Does it take card payments?

Stripe and Square on paid plans; the free plan supports PayPal only.

Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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