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Scheduling · head to head

Amilia SmartRec vs UltraCamp

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
UltraCamp logo

UltraCamp

Education

Camp registration priced per reservation, with the fee schedule published in full

From
$4/reservation
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; UltraCamp per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • They diverge on capability: Amilia SmartRec covers Activity registration, UltraCamp covers Per-reservation registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and UltraCamp actually diverge.

Attributes where Amilia SmartRec and UltraCamp differ
AttributeAmilia SmartRecUltraCamp
Starting price$99/month$4/reservation
Pricing modelPer month plus 1% of invoiced itemsPer reservation
CategorySchedulingEducation

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Financial reporting
  • Bilingual interface

Only in UltraCamp

  • Per-reservation registration
  • Billing and payment plans
  • Facility and retreat rentals
  • Photo gallery
  • Custom reporting
  • Unlimited staff users

Both cover

  • Point of sale
  • Online store

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot UltraCamp
  • A community centre that needs one family account covering several children across different activitiesnot UltraCamp
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot UltraCamp
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot UltraCamp

UltraCamp

  • A camp that wants to know its software cost per registration before the season rather than negotiate an annual licencenot Amilia SmartRec
  • A conference or retreat centre that rents facilities off-season and needs booking as well as camper registrationnot Amilia SmartRec
  • A small camp whose volume would make a flat enterprise licence poor valuenot Amilia SmartRec
  • A camp switching vendors that wants a named price for data migration rather than an open-ended services quotenot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

UltraCamp

  • Per-reservation pricing scales linearly with growth, so a large camp pays substantially more than it would under a flat licence and has little leverage until it passes 2,000 reservations and enters quoted territory.
  • UltraCamp retains 30% of photo gallery sales, a revenue share far above the 3% it takes on merchandise, which turns a parent-facing nicety into a meaningful cost of doing business.
  • Health and medical record handling is thinner than CampMinder's, so camps with a staffed health centre and daily medication rounds often find it insufficient.
  • The interface and reporting are functional rather than modern, and building the unlimited custom reports on offer takes administrator time the camp has to fund itself.
  • The $1,200 annual minimum means very small camps pay for reservations they never make, so the effective per-reservation cost for a camp of two hundred is closer to $6.

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

UltraCamp

$4/reservation
  • Reservations 0 to 999$4/reservation
    • $4.00 per reservation
    • $1,200 annual minimum in reservation fees
    • Unlimited staff users and custom reports
  • Reservations 1,000 to 1,999$3.75/reservation
    • $3.75 per reservation
    • Above 2,000 reservations priced by quote
    • Card processing about 2.5% plus $0.35 and roughly $20 a month in gateway fees
  • Optional modules$600/year
    • Point of sale $600 a year
    • Facility rental and retreat management $700 a year
    • Photo gallery with 30% of sales retained by UltraCamp

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose UltraCamp if

  • You need per-reservation registration.
  • You work on Web, iOS, Android.
  • You also want billing and payment plans.
UltraCamp review

Questions people ask

Is Amilia SmartRec or UltraCamp better?
Neither clearly leads. Amilia SmartRec starts at $99/month and UltraCamp at $4/reservation, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or UltraCamp?
Amilia SmartRec starts at $99/month and UltraCamp at $4/reservation.
Does Amilia SmartRec or UltraCamp run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what UltraCamp is typically brought in for.
What can Amilia SmartRec do that UltraCamp cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. UltraCamp covers Per-reservation registration, Billing and payment plans, Facility and retreat rentals, Photo gallery. Both handle Point of sale, Online store.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

UltraCamp: What will it actually cost us?

Take your reservation count times $4.00, or $3.75 above a thousand, subject to a $1,200 annual minimum, plus $299 setup and any data import. Then add card processing at roughly 2.5% plus $0.35 on tuition.

Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

UltraCamp: Is there a contract?

No. UltraCamp sells without a term contract, which is unusual in this market and materially reduces switching risk.

Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

UltraCamp: What does the photo gallery cost?

UltraCamp keeps 30% of photo sales. If parents spend heavily on photos, price that before enabling the module.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

UltraCamp: How does it compare to CampMinder on health records?

CampMinder is stronger. If you run a health centre with a nurse and medication logs, test that area carefully before choosing UltraCamp.

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