Softwr

Scheduling · head to head

Amilia SmartRec vs CampMinder

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
CampMinder logo

CampMinder

Education

Camp management for residential summer camps, priced by camper rather than by seat

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; CampMinder pricing is never published and scales with camper volume, so a camp that grows a session finds its renewal quote grows with it, without a published schedule to check the increase against.
  • They diverge on capability: Amilia SmartRec covers Activity registration, CampMinder covers Enrolment and waitlists.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and CampMinder actually diverge.

Attributes where Amilia SmartRec and CampMinder differ
AttributeAmilia SmartRecCampMinder
Starting price$99/monthOn request
Pricing modelPer month plus 1% of invoiced itemsquote
CategorySchedulingEducation

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in CampMinder

  • Enrolment and waitlists
  • Tuition billing
  • Health records
  • Staff management
  • Cabin and group assignment
  • Parent portal
  • Transport
  • Reporting

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot CampMinder
  • A community centre that needs one family account covering several children across different activitiesnot CampMinder
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot CampMinder
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot CampMinder

CampMinder

  • An overnight camp of eight hundred campers whose nurse currently runs medication logs on paper and cannot produce records for an insurernot Amilia SmartRec
  • A camp hiring three hundred seasonal staff a year and losing candidates in an email-based application processnot Amilia SmartRec
  • A camp network wanting consistent enrolment and retention reporting across several sitesnot Amilia SmartRec
  • A camp whose parent communication during session is the main driver of re-enrolment and is currently ad hocnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

CampMinder

  • Pricing is never published and scales with camper volume, so a camp that grows a session finds its renewal quote grows with it, without a published schedule to check the increase against.
  • Payment processing is charged separately from the licence and is negotiable, but many camps accept the default rate; on several million dollars of card tuition that decision costs more than the software.
  • It is built for the North American residential camp model, so camps in the UK, Europe or Australia find terminology, health record structure and transport tooling assume American practice.
  • The interface accumulated over two decades and is dense; new administrators need real training, which matters when camp offices turn over staff between seasons.
  • Off-season utilisation is poor: a camp pays for a full year of a platform it uses intensively for four months, which makes the per-camper cost feel high to a board reviewing annual spend.

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

CampMinder

On request
  • CampMinder$undefined/year
    • Registration, billing, health and staff modules
    • Parent portal with photos and messaging
    • Priced by camper volume, quoted annually

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose CampMinder if

  • You need enrolment and waitlists.
  • You work on Web, iOS, Android.
  • You also want tuition billing.
CampMinder review

Questions people ask

Is Amilia SmartRec or CampMinder better?
Neither clearly leads. Amilia SmartRec starts at $99/month and CampMinder at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or CampMinder?
Amilia SmartRec starts at $99/month and CampMinder at On request.
Does Amilia SmartRec or CampMinder run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what CampMinder is typically brought in for.
What can Amilia SmartRec do that CampMinder cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. CampMinder covers Enrolment and waitlists, Tuition billing, Health records, Staff management.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

CampMinder: What does CampMinder cost?

It is not published. Pricing is quoted annually against camper volume, plus separate implementation and payment processing costs. Ask for the volume bands in writing so next year's increase is predictable.

Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

CampMinder: Is payment processing negotiable?

Yes, and it is the largest cost most camps overlook. Compare the offered rate against an independent merchant quote before signing.

Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

CampMinder: Does it handle camper health records properly?

Yes. The health centre module with medication administration logs is one of the strongest reasons camps choose it over generic registration tools.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

CampMinder: Is it suitable for a day camp?

It can be, but much of what you pay for, such as bunking, transport and health centre operations, is built for overnight camps.

Share

Related pages

More on Amilia SmartRec

More on CampMinder

Keep looking

Other head to heads