Software · head to head
Todoist vs Microsoft To Do
The short version
- They diverge on capability: Todoist covers Natural language input, Microsoft To Do covers My Day suggestions.
Where they differ
Only the attributes on which Todoist and Microsoft To Do actually diverge.
| Attribute | Todoist | Microsoft To Do |
|---|---|---|
| Pricing model | Unknown | free |
| Platforms | Web, iOS, Android, macOS, Windows | Web, Ios, Android, Windows, Macos |
| Founded | 2007 | 1975 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Todoist
- Natural language input
- Recurring tasks
- Projects and sub-tasks
- Labels and filters
- Priority levels
- Productivity tracking
- Templates
- Notifications
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Microsoft 365
- Microsoft Teams
- Cortana
Both cover
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Todoist
- Personal task managementnot Microsoft To Do
- Team project coordinationnot Microsoft To Do
- Goal trackingnot Microsoft To Do
- Habit buildingnot Microsoft To Do
- Daily planningnot Microsoft To Do
Microsoft To Do
- Schedulingnot Todoist
- Appointment bookingnot Todoist
- Time trackingnot Todoist
- Resource managementnot Todoist
- Team coordinationnot Todoist
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Todoist
- No built-in time tracking for tasks; requires third-party integration like Toggl
- Free plan limited to 5 personal projects only
- No Gantt charts, resource allocation, or advanced project management features for large enterprises
- Phone support not available; email and help center only
- Calendar view and advanced filtering only available on paid plans
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Pricing, plan by plan
Todoist
Free- BeginnerFree
- 5 personal projects
- Smart Quick Add
- Task reminders
- Pro$5/month
- 300 personal projects
- Calendar layout
- Custom task reminders
- Business$8/month
- Everything in Pro
- Shared team workspace
- Up to 500 team projects
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Which should you pick?
Choose Todoist if
- You need natural language input.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want recurring tasks.
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Questions people ask
- Is Todoist or Microsoft To Do better?
- Neither clearly leads. Todoist starts at Free and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Todoist or Microsoft To Do?
- Todoist starts at Free and Microsoft To Do at Free.
- Does Todoist or Microsoft To Do run on more platforms?
- Todoist runs on Web, iOS, Android, macOS, Windows. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
- Can I use Todoist for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Todoist best used for?
- Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Microsoft To Do is typically brought in for.
- What can Todoist do that Microsoft To Do cannot?
- Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Both handle Outlook.
Answered from the vendors’ own pages
Todoist: Does Todoist work offline?
Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.
SourceTodoist: Does Todoist have a free plan and what does it include?
Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.
SourceTodoist: Can I use Todoist on mobile devices?
Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.
SourceTodoist: What integrations does Todoist support?
Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.
SourceTodoist: How much does Todoist cost?
Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.
SourceRelated pages
More on Microsoft To Do
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