Software · head to head
Microsoft To Do vs OmniFocus 3
OmniFocus 3
Software
Professional task management for complex workflows
- From
- $39.99/year
- Rated
- -
The short version
- Only Microsoft To Do has a free tier, so it costs nothing to try first.
- They diverge on capability: Microsoft To Do covers My Day suggestions, OmniFocus 3 covers GTD-based task organization.
Where they differ
Only the attributes on which Microsoft To Do and OmniFocus 3 actually diverge.
| Attribute | Microsoft To Do | OmniFocus 3 |
|---|---|---|
| Starting price | Free | $39.99/year |
| Pricing model | free | subscription |
| Free tier | Yes | No |
| Platforms | Web, Ios, Android, Windows, Macos | MacOS, IOS, IPadOS, Web |
| Founded | 1975 | 1993 |
Identical on both: user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Outlook
- Microsoft 365
- Microsoft Teams
Only in OmniFocus 3
- GTD-based task organization
- Projects and subprojects
- Contexts and tags
- Custom perspectives
- Automation
- Quick entry
- Sync across devices
- Deferred and due dates
What people use each for
The jobs each tool is most often brought in to do.
Microsoft To Do
- Schedulingnot OmniFocus 3
- Appointment bookingnot OmniFocus 3
- Time trackingnot OmniFocus 3
- Resource managementnot OmniFocus 3
- Team coordinationnot OmniFocus 3
OmniFocus 3
- Getting Things Done style task and project management on Apple devicesnot Microsoft To Do
- Capturing tasks with contexts, defer dates and review cyclesnot Microsoft To Do
- Syncing a personal task database across Mac, iPhone, iPad and Watchnot Microsoft To Do
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
OmniFocus 3
- Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
- The Pro perpetual licence costs $149.99 against $74.99 for Standard
- Future major upgrades are a paid discount rather than free for perpetual licence holders
- The $99.99 per year subscription is the only option that bundles Pro plus web access
Pricing, plan by plan
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
OmniFocus 3
$39.99/year- Standard$39.99/year
- Mac and iOS apps
- Cloud sync
- Core features
- Pro$99.99/year
- Everything in Standard
- Advanced automation
- Perspective management
Which should you pick?
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Choose OmniFocus 3 if
- You need gtd-based task organization.
- You work on MacOS, IOS, IPadOS, Web.
- You also want projects and subprojects.
Questions people ask
- Is Microsoft To Do or OmniFocus 3 better?
- Neither clearly leads. Microsoft To Do starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft To Do or OmniFocus 3?
- Microsoft To Do has a free tier; the other does not. Paid plans start at Free for Microsoft To Do and $39.99/year for OmniFocus 3.
- Does Microsoft To Do or OmniFocus 3 run on more platforms?
- Microsoft To Do runs on Web, Ios, Android, Windows, Macos. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
- Can I use Microsoft To Do for free?
- Yes. Microsoft To Do has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
- What is Microsoft To Do best used for?
- Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what OmniFocus 3 is typically brought in for.
- What can Microsoft To Do do that OmniFocus 3 cannot?
- Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
Related pages
More on Microsoft To Do
More on OmniFocus 3
Keep looking
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- OmniFocus 3 vs Google Calendar
- OmniFocus 3 vs Apple Calendar
- OmniFocus 3 vs Fantastical
- OmniFocus 3 vs Clockify
- OmniFocus 3 vs OmniFocus
- OmniFocus 3 vs Amie
- OmniFocus 3 vs Outlook Calendar
- OmniFocus 3 vs Float
- OmniFocus 3 vs Google Tasks
- OmniFocus 3 vs YouCanBook.me
- OmniFocus 3 vs Cron Calendar
- OmniFocus 3 vs Harvest Forecast
- OmniFocus 3 vs Resource Guru
- OmniFocus 3 vs SavvyCal
- OmniFocus 3 vs Skedda
- OmniFocus 3 vs Timepage
- OmniFocus 3 vs Woven
- OmniFocus 3 vs Assistant.to
- OmniFocus 3 vs Todoist
- OmniFocus 3 vs Things 3
- OmniFocus 3 vs Brain.fm
- OmniFocus 3 vs TickTick
- OmniFocus 3 vs Akiflow
- OmniFocus 3 vs Any.do
- OmniFocus 3 vs Focus@Will
- OmniFocus 3 vs Forest
- OmniFocus 3 vs Google Workspace
- OmniFocus 3 vs Hubstaff
- OmniFocus 3 vs Remember The Milk
- OmniFocus 3 vs Structured
- OmniFocus 3 vs Tana
- OmniFocus 3 vs Time Doctor
- OmniFocus 3 vs 7-Zip
- OmniFocus 3 vs Bear
- OmniFocus 3 vs Bear Notes
- OmniFocus 3 vs BoldSign