Software · head to head
Akiflow vs Microsoft To Do
The short version
- Only Microsoft To Do has a free tier, so it costs nothing to try first.
- They diverge on capability: Akiflow covers Universal inbox, Microsoft To Do covers My Day suggestions.
Where they differ
Only the attributes on which Akiflow and Microsoft To Do actually diverge.
| Attribute | Akiflow | Microsoft To Do |
|---|---|---|
| Starting price | $19/month | Free |
| Pricing model | Unknown | free |
| Free tier | No | Yes |
| Platforms | Web, macOS, Windows, iOS, Android | Web, Ios, Android, Windows, Macos |
| Founded | 2020 | 1975 |
Identical on both: user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Akiflow
- Universal inbox
- Time blocking
- Command bar
- Drag-and-drop scheduling
- Recurring tasks
- Google Calendar
- Todoist
- Asana
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Microsoft 365
- Microsoft Teams
- Cortana
Both cover
- Outlook
- Web support
What people use each for
The jobs each tool is most often brought in to do.
Akiflow
- Productivitynot Microsoft To Do
- Collaborationnot Microsoft To Do
- Task managementnot Microsoft To Do
- Organizationnot Microsoft To Do
Microsoft To Do
- Schedulingnot Akiflow
- Appointment bookingnot Akiflow
- Time trackingnot Akiflow
- Resource managementnot Akiflow
- Team coordinationnot Akiflow
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Akiflow
- No native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats
- Mobile app integrations limited to 7 native apps compared to 30+ on desktop and web versions
- Designed for individual users only with no team collaboration features or shared workspaces
- No native project management capabilities to group related tasks or track project-level progress
- Limited task-to-event conversion functionality restricting workflow flexibility
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Pricing, plan by plan
Akiflow
$19/month- Pro$34/month
- Universal task inbox from 30+ apps
- Time blocking with calendar integration
- Aki AI assistant
- Pro Annual$19/month
- Universal task inbox from 30+ apps
- Time blocking with calendar integration
- Aki AI assistant
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Which should you pick?
Choose Akiflow if
- You need universal inbox.
- You work on Web, macOS, Windows, iOS, Android.
- You also want time blocking.
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Questions people ask
- Is Akiflow or Microsoft To Do better?
- Neither clearly leads. Akiflow starts at $19/month and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Akiflow or Microsoft To Do?
- Microsoft To Do has a free tier; the other does not. Paid plans start at $19/month for Akiflow and Free for Microsoft To Do.
- Does Akiflow or Microsoft To Do run on more platforms?
- Akiflow runs on Web, macOS, Windows, iOS, Android. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
- Can I use Microsoft To Do for free?
- Yes. Microsoft To Do has a free tier, so you can try it without paying. Akiflow starts at $19/month.
- What is Akiflow best used for?
- Akiflow is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Microsoft To Do is typically brought in for.
- What can Akiflow do that Microsoft To Do cannot?
- Akiflow covers Universal inbox, Time blocking, Command bar, Drag-and-drop scheduling. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Both handle Outlook, Web support.
Answered from the vendors’ own pages
Akiflow: Does Akiflow offer a free trial?
Yes, Akiflow provides a 7-day free trial with full feature access and no credit card required initially, though credit card details are needed to start. You can extend the trial to 14 days by booking a 1:1 onboarding call with the team.
SourceAkiflow: What apps does Akiflow integrate with?
Akiflow has native integrations with 18+ apps including Slack, Gmail, Notion, Asana, ClickUp, Zoom, Google Calendar, Trello, Todoist, Jira, GitHub, Microsoft Teams, and Outlook. It also connects with 9,000 additional apps through Zapier and IFTTT.
SourceAkiflow: Can I use Akiflow offline?
The desktop app for Mac and Windows supports offline mode, allowing you to work without an internet connection and automatically syncing all changes once you reconnect.
SourceAkiflow: Does Akiflow support team collaboration?
No, Akiflow is designed exclusively for individual power users. There are no team plans, no enterprise tier, and no freemium option. Users can share availability with others via email links but cannot collaborate directly within the app.
SourceAkiflow: What devices can I use Akiflow on?
Akiflow is available on Web, Mac, Windows, iOS, and Android with real-time syncing across all platforms. Mobile apps provide task capture, schedule viewing, and Siri integration on iOS.
SourceAkiflow: How much does Akiflow cost?
Akiflow costs $34/month billed monthly or $19/month billed annually ($228/year). There is no free plan, only a 7-day trial. Students, researchers, and healthcare workers can apply for discounts.
SourceRelated pages
More on Microsoft To Do
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