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Productivity · head to head

SignWell vs Tana

SignWell logo

SignWell

Productivity

Electronic signature service priced per sender, with unlimited documents on paid plans

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: SignWell the free plan stops at three documents a month, which makes it a trial rather than a tier, so any genuine use converts to a paid seat within weeks.; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: SignWell covers Per-sender pricing, Tana covers Outliner interface.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which SignWell and Tana actually diverge.

Attributes where SignWell and Tana differ
AttributeSignWellTana
Pricing modelfreemiumsubscription
PlatformsWebWeb, Desktop
FoundedUnknown2020

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in SignWell

  • Per-sender pricing
  • Free signers
  • Free plan
  • Templates
  • Audit trail
  • Automatic reminders
  • In-person signing
  • Bulk send and template links

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • Zapier
  • SSO

Both cover

  • API

What people use each for

The jobs each tool is most often brought in to do.

SignWell

  • A small business sending a steady flow of contracts from one or two people, where per-envelope pricing elsewhere adds up faster than a seat would.not Tana
  • Replacing print, sign and scan for client agreements, offers of employment and consent forms.not Tana
  • Embedding signing into your own product through the API without committing to enterprise pricing first.not Tana
  • Repeated onboarding paperwork sent from a template with automatic chasing rather than manual reminders.not Tana

Tana

  • Structured note taking with a graph based supertag data modelnot SignWell
  • Automatic meeting capture with AI transcripts and summariesnot SignWell
  • Turning notes into queryable structured databasesnot SignWell

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

SignWell

  • The free plan stops at three documents a month, which makes it a trial rather than a tier, so any genuine use converts to a paid seat within weeks.
  • Pricing is per sender, so an organisation where many people occasionally need to send something either buys seats for staff who send a handful of documents a year or funnels everything through one person and creates a bottleneck.
  • Templates are rationed by tier, at one on free and five per sender on the entry plan, and templates are what makes the tool worth using at all, so the practical entry point is a tier above the headline price.
  • It is a smaller vendor in a category where signed agreements must be retrievable years later, so the safe practice is downloading every signed document and its audit certificate into your own storage rather than relying on the account still existing.
  • It provides standard electronic signatures rather than acting as a qualified trust service provider, so any transaction requiring a qualified electronic signature under European rules needs a different supplier alongside it.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

SignWell

Free
  • FreeFree
    • 1 sender
    • 1 template
    • 3 documents per month
  • Light$10/month
    • Annual pricing: $10/month (monthly: $12/month)
    • 1 sender
    • 5 templates per sender
  • Business$30/month
    • Annual pricing: $30/month (monthly: $36/month)
    • 3 senders
    • Unlimited templates and documents
  • Enterprise$null/custom
    • Custom pricing for teams of 50+
    • High volume support
    • Advanced compliance needs

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Which should you pick?

Choose SignWell if

  • You need per-sender pricing.
  • You want to start without paying.
  • You also want free signers.
SignWell review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is SignWell or Tana better?
Neither clearly leads. SignWell starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, SignWell or Tana?
SignWell starts at Free and Tana at Free.
Does SignWell or Tana run on more platforms?
SignWell runs on Web. Tana runs on Web, Desktop.
Can I use SignWell for free?
Both have a free tier, so you can try either at no cost before committing.
What is SignWell best used for?
SignWell is most often used for a small business sending a steady flow of contracts from one or two people, where per-envelope pricing elsewhere adds up faster than a seat would., replacing print, sign and scan for client agreements, offers of employment and consent forms., embedding signing into your own product through the api without committing to enterprise pricing first., repeated onboarding paperwork sent from a template with automatic chasing rather than manual reminders.. Of those, a small business sending a steady flow of contracts from one or two people, where per-envelope pricing elsewhere adds up faster than a seat would. and replacing print, sign and scan for client agreements, offers of employment and consent forms. are not what Tana is typically brought in for.
What can SignWell do that Tana cannot?
SignWell covers Per-sender pricing, Free signers, Free plan, Templates. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle API.

Answered from the vendors’ own pages

SignWell: Do signers need an account or a licence?

No. Recipients open a link, sign and are done, with no account and no cost. You pay only for the people who send documents.

Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
SignWell: What does the free plan actually allow?

Three documents a month, one sender and one template, along with a small monthly allowance of API documents. It does not include custom branding or bulk send.

Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
SignWell: Is an electronic signature legally binding?

Electronic signatures are recognised for most commercial agreements under the relevant American and European frameworks, and SignWell records an audit trail. Certain instruments are excluded by statute, and anything requiring a qualified signature needs a qualified provider.

Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
SignWell: How hard is it to leave?

The signed documents are ordinary PDFs you can download with their certificates, so the records move easily. Your templates and the workflows built around them do not.

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