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Productivity · head to head

OmniFocus 3 vs RowShare

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$74.99/mo
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, RowShare covers Row-level permissions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OmniFocus 3 and RowShare actually diverge.

Attributes where OmniFocus 3 and RowShare differ
AttributeOmniFocus 3RowShare
Starting price$74.99/moOn request
Pricing modelone-timesubscription
PlatformsMacOS, IOS, IPadOS, WebWeb
Founded1993Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot RowShare
  • Capturing tasks with contexts, defer dates and review cyclesnot RowShare
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not OmniFocus 3
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not OmniFocus 3
  • A shared list where some columns belong to the contributor and others are only for the administrator.not OmniFocus 3
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

OmniFocus 3

$74.99/mo
  • Standard License$74.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Pro License$149.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Subscription (all platforms + web)$99.99/year
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, web access
    • All Pro features
  • Web-only Subscription$4.99/month
    • Web access only

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is OmniFocus 3 or RowShare better?
Neither clearly leads. OmniFocus 3 starts at $74.99/mo and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or RowShare?
OmniFocus 3 starts at $74.99/mo and RowShare at On request.
Does OmniFocus 3 or RowShare run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. RowShare runs on Web.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what RowShare is typically brought in for.
What can OmniFocus 3 do that RowShare cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

OmniFocus 3: How much does OmniFocus cost?

OmniFocus offers perpetual licenses at $74.99 (Standard) or $149.99 (Pro) for one-time purchase, or subscriptions at $99.99/year for all platforms plus web, or $4.99/month for web-only access.

Source
RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

OmniFocus 3: Does OmniFocus offer a free trial?

OmniFocus includes a 14-day free trial for download, and a 30-day money-back guarantee applies to perpetual licenses.

Source
RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

OmniFocus 3: What platforms does a single OmniFocus license cover?

A single OmniFocus perpetual license includes access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.

Source
RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

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Related pages

More on OmniFocus 3

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