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Project Management · head to head

MeisterTask vs ProofHub

MeisterTask logo

MeisterTask

Project Management

The most intuitive project and task management tool

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Only MeisterTask has a free tier, so it costs nothing to try first.
  • Each has a real cost: MeisterTask the free plan is limited to 3 projects, 5 notes and 20 AI credits; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: MeisterTask covers Kanban boards, ProofHub covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which MeisterTask and ProofHub actually diverge.

Attributes where MeisterTask and ProofHub differ
AttributeMeisterTaskProofHub
Starting priceFree$45/month
Pricing modelfreemiumsubscription
Free tierYesNo
Founded20152011

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MeisterTask

  • Kanban boards
  • Automations
  • Checklists
  • Attachments
  • GitHub
  • Zendesk
  • MindMeister
  • ISO 27001

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Gantt charts
  • Google Drive
  • Dropbox
  • Box
  • SSL

Both cover

  • Time tracking
  • Slack
  • GDPR
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

MeisterTask

  • Kanban task and project management for small teamsnot ProofHub
  • Tracking work across projects with automations and time trackingnot ProofHub

ProofHub

  • Project management for teamsnot MeisterTask
  • Resource planning and reportingnot MeisterTask
  • Collaborative workflow managementnot MeisterTask

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MeisterTask

  • The free plan is limited to 3 projects, 5 notes and 20 AI credits
  • Recurring tasks and automations are excluded from the free plan entirely
  • Timeline views, subtasks, custom fields and custom reports require the Business plan at $24 per user per month
  • Subtasks being a Business feature means task breakdown is unavailable on the $12.50 Pro plan
  • SSO, workload planning and portfolios are Enterprise only with no published price

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

MeisterTask

Free
  • FreeFree
    • Up to 3 projects
    • Up to 5 notes
    • 5 Content Manager seats
  • Pro$12.5/month
    • Unlimited projects
    • Unlimited notes
    • 75 AI credits
  • Business$24/month
    • All Pro features
    • Timeline views
    • Subtasks
  • Enterprise$null/custom
    • All Business features
    • Workload planner
    • Portfolios

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose MeisterTask if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want automations.
MeisterTask review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is MeisterTask or ProofHub better?
Neither clearly leads. MeisterTask starts at Free and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MeisterTask or ProofHub?
MeisterTask has a free tier; the other does not. Paid plans start at Free for MeisterTask and $45/month for ProofHub.
Does MeisterTask or ProofHub run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
Can I use MeisterTask for free?
Yes. MeisterTask has a free tier, so you can try it without paying. ProofHub starts at $45/month.
What is MeisterTask best used for?
MeisterTask is most often used for kanban task and project management for small teams, tracking work across projects with automations and time tracking. Of those, kanban task and project management for small teams and tracking work across projects with automations and time tracking are not what ProofHub is typically brought in for.
What can MeisterTask do that ProofHub cannot?
MeisterTask covers Kanban boards, Automations, Checklists, Attachments. ProofHub covers Tasks, Discussions, Proofing, Gantt charts. Both handle Time tracking, Slack, GDPR, Web support.

Answered from the vendors’ own pages

MeisterTask: How much does MeisterTask cost for small teams?

MeisterTask Pro plan costs $12.50 per user per month (with annual savings up to 22%) and includes unlimited projects, notes, external sharing, advanced search, and 75 AI credits per month.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
MeisterTask: Is there a free version of MeisterTask?

Yes, MeisterTask offers a free tier with no expiration. The free plan includes up to 3 projects, up to 5 notes, 5 Content Manager seats, and 20 Meister AI credits per month.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
MeisterTask: What payment methods does MeisterTask accept?

MeisterTask accepts both credit card and PayPal payments. All prices exclude VAT and the exact cost varies by region.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
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