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Customer Success · head to head

Better Proposals vs Paperbell

Better Proposals logo

Better Proposals

Customer Success

Create Proposals That Win

From
Free
Rated
-
Full reviewWebsite
Paperbell logo

Paperbell

Proposals

Packaged offer, contract, scheduling and payment flow built for coaches selling sessions rather than projects

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Better Proposals has a free tier, so it costs nothing to try first.
  • Each has a real cost: Better Proposals documents are metered by tier, at 10 a month on Starter and 50 on Premium; Paperbell it only models packaged session based work, so anyone selling project scoped deliverables will find the proposal side too rigid to use.
  • They diverge on capability: Better Proposals covers Proposal templates, Paperbell covers Package based offers.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Better Proposals and Paperbell actually diverge.

Attributes where Better Proposals and Paperbell differ
AttributeBetter ProposalsPaperbell
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
CategoryCustomer SuccessProposals
Founded2016Unknown

Identical on both: platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Better Proposals

  • Proposal templates
  • Digital signatures
  • Analytics
  • Payment collection
  • Custom branding
  • Salesforce
  • HubSpot
  • Stripe

Only in Paperbell

  • Package based offers
  • Contract signature
  • Payment plans
  • Session counting
  • Scheduling
  • Intake questionnaires
  • Client portal

What people use each for

The jobs each tool is most often brought in to do.

Better Proposals

  • Sending branded sales proposals with digital signaturesnot Paperbell
  • Taking payment at the point of signaturenot Paperbell
  • Tracking when a prospect opens and reads a proposalnot Paperbell
  • Reusable content library and templatesnot Paperbell
  • Approval workflows before a proposal goes out, on the Enterprise tiernot Paperbell

Paperbell

  • A coach selling a fixed six session package who is currently using three separate tools to sell itnot Better Proposals
  • Replacing a scheduling subscription, an e signature subscription and an invoicing tool with one accountnot Better Proposals
  • Selling coaching packages on instalments where remaining sessions must be tracked against paymentnot Better Proposals
  • A therapist or consultant who needs an intake questionnaire attached to the purchase rather than emailed afterwardsnot Better Proposals

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Better Proposals

  • Documents are metered by tier, at 10 a month on Starter and 50 on Premium
  • The Starter plan at $13 a month is a single user
  • Custom domains, CRM integrations and the API all need Premium at $21 per user per month
  • Approvals, content locking and advanced permissions are Enterprise only at $42 per user per month
  • The Nudge follow-up feature is a $10 per user per month add-on, and custom design starts at $1,495

Paperbell

  • It only models packaged session based work, so anyone selling project scoped deliverables will find the proposal side too rigid to use.
  • There is no time tracking, project management or task system, so any work between sessions is managed somewhere else entirely.
  • Payments run through a third party gateway, so the card processing fee applies on top of the subscription and is easy to leave out of a comparison.
  • The flat account price is attractive at scale but poor value for a coach with two or three clients, who is subsidising capacity they do not use.
  • Customisation of the client facing pages is limited, so a coach with a strong brand will find the purchase flow looks like every other Paperbell account.

Pricing, plan by plan

Better Proposals

Free
  • Starter$13/month
    • 1 maximum user seat
    • 10 monthly send limit
    • Digital signatures, interactive pricing, payment integrations
  • Premium$21/month
    • Unlimited user seats
    • 50 monthly send limit
    • Custom domain, CRM integrations, API/Zapier access
  • Enterprise$42/month
    • Unlimited user seats
    • Unlimited monthly sends
    • Content locking, simultaneous editing, manager approvals

Paperbell

On request
  • Paperbell$undefined/year
    • Unlimited clients on a flat account price
    • Packages with contract, payment and scheduling
    • Payment plans and subscriptions

Which should you pick?

Choose Better Proposals if

  • You need proposal templates.
  • You want to start without paying.
  • You also want digital signatures.
Better Proposals review

Choose Paperbell if

  • You need package based offers.
  • You also want contract signature.
Paperbell review

Questions people ask

Is Better Proposals or Paperbell better?
Neither clearly leads. Better Proposals starts at Free and Paperbell at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Better Proposals or Paperbell?
Better Proposals has a free tier; the other does not. Paid plans start at Free for Better Proposals and On request for Paperbell.
Does Better Proposals or Paperbell run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Better Proposals for free?
Yes. Better Proposals has a free tier, so you can try it without paying. Paperbell starts at On request.
What is Better Proposals best used for?
Better Proposals is most often used for sending branded sales proposals with digital signatures, taking payment at the point of signature, tracking when a prospect opens and reads a proposal, reusable content library and templates. Of those, sending branded sales proposals with digital signatures and taking payment at the point of signature are not what Paperbell is typically brought in for.
What can Better Proposals do that Paperbell cannot?
Better Proposals covers Proposal templates, Digital signatures, Analytics, Payment collection. Paperbell covers Package based offers, Contract signature, Payment plans, Session counting.

Answered from the vendors’ own pages

Better Proposals: Does Better Proposals charge per user or per team?

Starter tier ($13/month) is limited to 1 user seat. Premium ($21/month) and Enterprise ($42/month) allow unlimited user seats at their respective prices.

Source
Paperbell: Is it priced per client?

No. It is a flat account price with unlimited clients, which is unusual in this category and is the main economic argument for it.

Better Proposals: How much can I save with annual billing on Better Proposals?

Annual billing saves up to 35% compared to monthly billing. Starter becomes $19/month (billed annually), Premium becomes $29/month, and Enterprise becomes $49/month.

Source
Paperbell: Does it take a cut of my payments?

The card processor takes its standard fee. Confirm the current subscription price with the vendor and model the processing fee separately.

Better Proposals: Is there a free trial for Better Proposals?

Yes, 14-day free trial available with no credit card required to get started.

Source
Paperbell: Can I use it for project work?

Not well. It is built around packages of sessions, and project scoped proposals do not fit that shape.

Paperbell: Do I still need a scheduling tool?

No. Scheduling is built in, and replacing a separate scheduling subscription is part of the cost case.

Paperbell: Can I brand the client pages?

Only lightly. Deep brand customisation is not available.

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