Softwr

Accounting · head to head

Medius vs Navan

Medius logo

Medius

Accounting

Accounts payable automation and supplier payments for mid-market finance teams, Marlin Equity owned

From
On request
Rated
-
Full reviewWebsite
Navan logo

Navan

Accounting

AI-powered corporate travel and expense management with integrated corporate card

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Navan has a free tier, so it costs nothing to try first.
  • Each has a real cost: Medius the sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.; Navan enterprise pricing requires quote request; no transparency on true per-user or per-transaction costs
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Medius and Navan actually diverge.

Attributes where Medius and Navan differ
AttributeMediusNavan
Starting priceOn requestFree
Pricing modelquotefreemium
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb, iOS, Android, API

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Medius

  • Invoice capture and coding
  • Matching and exception handling
  • Fraud and anomaly detection
  • Supplier payments
  • Approval workflow
  • ERP integration

Only in Navan

Nothing recorded that Medius does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Medius

  • A mid-market finance team where most spend arrives as an invoice with no purchase order to match againstnot Navan
  • A group with several legal entities on different ERPs that wants one AP process across all of themnot Navan
  • Reducing invoice fraud exposure with automated detection of supplier bank detail changesnot Navan
  • Replacing a scanning bureau and a shared AP inbox with automated capture and exception-based reviewnot Navan

Navan

  • Mid-market and enterprise companies automating travel and expense workflowsnot Medius
  • Organisations seeking to reduce travel costs through policy enforcement and AI-driven discountsnot Medius
  • Teams utilising corporate card programmes for spend tracking without receipt capture overheadnot Medius
  • Global enterprises requiring multi-currency support and ERP integrationnot Medius
  • Companies where employee autonomy is prioritised; AI assistant enables self-service booking and policy compliancenot Medius

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Medius

  • The sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.
  • Pricing is quote-only and driven by invoice volume, so a business with many low-value invoices pays disproportionately relative to the spend being controlled.
  • Payments are billed on transaction volume separately from the AP subscription, which is easy to omit from a cost comparison against a licence-only AP tool.
  • Private equity ownership since 2017 has produced an acquisition-driven product line, so payments and adjacent capability come from bought-in technology rather than the original platform.
  • ERP integration depth varies sharply by system, and organisations on less common or heavily customised ERPs face integration work that lengthens the implementation.

Navan

  • Enterprise pricing requires quote request; no transparency on true per-user or per-transaction costs
  • Expense management charges apply beyond 5 users, increasing per-user costs for larger teams
  • Corporate card programmes (Navan Card, Connect) complicate adoption by requiring banking integration
  • AI assistant (Navan Edge) lacks transparency on data handling; unclear whether conversation data is retained for model training
  • Limited EMEA coverage; emerging market travel inventory less comprehensive than global GDS systems

Pricing, plan by plan

Medius

On request
  • Medius AP Automation$undefined/year
    • Two packaged AP automation tiers
    • Priced by invoice volume and entity count
    • Sourcing, contracts and procurement modules sold separately

Navan

Free
  • Navan BusinessFree
    • Unlimited flight, hotel, train, rental car bookings
    • Global inventory across 178+ countries
    • 24/7 travel support
  • Navan Business (Expense add-on)$15/month
    • Additional expense management users (beyond 5 free)
    • Receipt scanning and categorisation
    • ERP integration (30+ connectors)
  • Navan EnterpriseFree
    • Custom pricing
    • Dedicated account management
    • Negotiated corporate rates

Which should you pick?

Choose Medius if

  • You need invoice capture and coding.
  • You work on Web, iOS, Android.
  • You also want matching and exception handling.
Medius review

Choose Navan if

  • You want to start without paying.
  • You work on Web, iOS, Android, API.
Navan review

Questions people ask

Is Medius or Navan better?
Neither clearly leads. Medius starts at On request and Navan at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Medius or Navan?
Navan has a free tier; the other does not. Paid plans start at On request for Medius and Free for Navan.
Does Medius or Navan run on more platforms?
Medius runs on Web, iOS, Android. Navan runs on Web, iOS, Android, API.
Can I use Navan for free?
Yes. Navan has a free tier, so you can try it without paying. Medius starts at On request.
What is Medius best used for?
Medius is most often used for a mid-market finance team where most spend arrives as an invoice with no purchase order to match against, a group with several legal entities on different erps that wants one ap process across all of them, reducing invoice fraud exposure with automated detection of supplier bank detail changes, replacing a scanning bureau and a shared ap inbox with automated capture and exception-based review. Of those, a mid-market finance team where most spend arrives as an invoice with no purchase order to match against and a group with several legal entities on different erps that wants one ap process across all of them are not what Navan is typically brought in for.
What can Medius do that Navan cannot?
Medius covers Invoice capture and coding, Matching and exception handling, Fraud and anomaly detection, Supplier payments.

Answered from the vendors’ own pages

Medius: Is Medius a procurement suite or an AP tool?

Primarily an AP automation platform with procurement modules attached. If sourcing is your main requirement, look elsewhere.

Navan: Is Navan's travel booking free?

Yes. Navan Business travel bookings are free, supported by supplier commissions. Expense management is free for the first 5 users monthly; additional users cost £15/month each.

Source
Medius: Who owns Medius?

Marlin Equity Partners, which acquired it in 2017 and has funded several bolt-on acquisitions since.

Navan: What is Navan Edge?

Navan Edge is an AI travel assistant integrated into chat that handles flight, hotel, and restaurant enquiries, provides recommendations, processes cancellations and rebookings, and escalates to human support 24/7.

Source
Medius: How is it priced?

By quote, driven by invoice volume and entity count, with payments billed separately on transaction volume.

Navan: Does Navan integrate with our ERP system?

Yes. Navan provides 30+ pre-built ERP connectors (SAP, Oracle, NetSuite, etc.) and REST APIs for real-time spend sync and invoice reconciliation.

Source
Medius: Does it replace our ERP?

No. It sits alongside the ERP and posts approved invoices into it.

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