Accounting · head to head
Medius Expense vs Payhawk
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
Payhawk
Payroll
Modular spend management combining corporate cards, accounts payable, procurement and travel
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.; Payhawk buying the full stack of Travel, Accounts Payable, Cards and Procurement separately costs more than a single suite price, since each module carries its own flat monthly fee.
- They diverge on capability: Medius Expense covers Receipt OCR, Payhawk covers Corporate cards.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Medius Expense and Payhawk actually diverge.
| Attribute | Medius Expense | Payhawk |
|---|---|---|
| Pricing model | quote | Per module per month |
| Category | Accounting | Payroll |
Identical on both: starting price (On request), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
Only in Payhawk
- Corporate cards
- Accounts payable automation
- Procurement module
- Travel booking
- ERP integrations
- Multi-entity consolidation
What people use each for
The jobs each tool is most often brought in to do.
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Payhawk
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Payhawk
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Payhawk
- A group consolidating several country expense tools into one European platformnot Payhawk
Payhawk
- A multi-entity European business wanting one system for cards, expenses and payables across currenciesnot Medius Expense
- A finance team that wants to price spend management before a sales call rather than negotiating blindnot Medius Expense
- A company wanting only accounts payable automation without paying for card issuing it does not neednot Medius Expense
- A mid-market business standardising ERP-integrated expense reporting ahead of a fundraise or auditnot Medius Expense
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Payhawk
- Buying the full stack of Travel, Accounts Payable, Cards and Procurement separately costs more than a single suite price, since each module carries its own flat monthly fee.
- The unlimited-seats model is a poor fit for a company issuing cards to only a handful of employees, since the fixed module price does not scale down.
- Card issuing depends on Payhawk's own banking partners rather than a company's existing bank, so switching away later means reissuing cards and re-training staff on a new tool.
- Procurement is a separate paid module rather than a built-in feature, so a company evaluating "Payhawk" from marketing material may be looking at capability it has not actually bought.
- International card acceptance and FX handling vary by market, and companies with material spend outside Europe report gaps compared to global card issuers.
Pricing, plan by plan
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Payhawk
On request- Travel$299/month
- Integrated travel booking
- Unlimited employee seats
- Accounts Payable$349/month
- Invoice capture and approval routing
- Unlimited document processing
- Cards and Expenses$449/month
- Unlimited card transactions
- Multi-entity expense management
- Procurement$499/month
- Purchase request and approval workflow
- Vendor management
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Choose Payhawk if
- You need corporate cards.
- You work on Web, iOS, Android.
- You also want accounts payable automation.
Questions people ask
- Is Medius Expense or Payhawk better?
- Neither clearly leads. Medius Expense starts at On request and Payhawk at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Medius Expense or Payhawk?
- Medius Expense starts at On request and Payhawk at On request.
- Does Medius Expense or Payhawk run on more platforms?
- Both run on Web, iOS, Android, so platform support will not decide this one for you.
- What is Medius Expense best used for?
- Medius Expense is most often used for a french or spanish employer needing vat-compliant receipt capture in local formats and languages, a company already running medius for supplier invoices that wants employee spend on the same platform, a finance team with heavy mileage claims needing statutory rates applied without spreadsheets, a group consolidating several country expense tools into one european platform. Of those, a french or spanish employer needing vat-compliant receipt capture in local formats and languages and a company already running medius for supplier invoices that wants employee spend on the same platform are not what Payhawk is typically brought in for.
- What can Medius Expense do that Payhawk cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation. Payhawk covers Corporate cards, Accounts payable automation, Procurement module, Travel booking.
Answered from the vendors’ own pages
Medius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Payhawk: Is Payhawk pricing really public?
Yes, module pricing (Travel, Accounts Payable, Cards and Expenses, Procurement) is published starting at 299 to 499 dollars a month per module, or bundled as Payhawk Complete.
Medius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Payhawk: Does it charge per seat?
No, each module includes unlimited employee seats; the fixed monthly fee does not increase with headcount.
Medius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Payhawk: Can we buy just one module?
Yes, modules are sold separately, so a company can buy Accounts Payable without Cards or Procurement.
Related pages
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