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Accounting · head to head

Chargebee vs Medius Expense

Chargebee logo

Chargebee

Accounting

Subscription billing & revenue management

From
Free
Rated
-
Full reviewWebsite
Medius Expense logo

Medius Expense

Accounting

Expense management, formerly Expensya, now the expense module of the Medius spend platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Chargebee has a free tier, so it costs nothing to try first.
  • Each has a real cost: Chargebee priced as a percentage of billing, 0.80 percent on pay-as-you-go or 0.65 percent plus $99 a month on the committed plan, so the fee rises with revenue; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • They diverge on capability: Chargebee covers Subscription management, Medius Expense covers Receipt OCR.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Chargebee and Medius Expense actually diverge.

Attributes where Chargebee and Medius Expense differ
AttributeChargebeeMedius Expense
Starting priceFreeOn request
Pricing modelusage-basedquote
Free tierYesNo
PlatformsWeb, ApiWeb, iOS, Android
Founded2011Unknown

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Chargebee

  • Subscription management
  • Recurring billing
  • Revenue recognition
  • Dunning management
  • Checkout pages
  • Stripe
  • PayPal
  • Salesforce

Only in Medius Expense

  • Receipt OCR
  • Mileage and per diem
  • VAT recovery
  • Card reconciliation
  • Approval workflows
  • AP suite integration

What people use each for

The jobs each tool is most often brought in to do.

Chargebee

  • Subscription billingnot Medius Expense
  • Revenue operationsnot Medius Expense
  • Pricing experimentationnot Medius Expense

Medius Expense

  • A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Chargebee
  • A company already running Medius for supplier invoices that wants employee spend on the same platformnot Chargebee
  • A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Chargebee
  • A group consolidating several country expense tools into one European platformnot Chargebee

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Chargebee

  • Priced as a percentage of billing, 0.80 percent on pay-as-you-go or 0.65 percent plus $99 a month on the committed plan, so the fee rises with revenue
  • Split into four separate product lines, Billing, CPQ, RevRec and Growth, each with its own tiers and most quote-only
  • CPQ Lite is free only for the first 50 quotes
  • Revenue recognition pricing is demo-only
  • Enterprise Plus requires an annual commitment

Medius Expense

  • The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
  • Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
  • Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
  • It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.

Pricing, plan by plan

Chargebee

Free
  • Flow (Billing)Free
    • Usage-based billing: $0.80% for first $20K invoicing volume
    • Then $99 + 0.65% for higher volumes
    • Includes 100M usage events per month
  • CPQ LiteFree
    • Free for first 50 quotes
  • Growth (Starter)Free
    • Free exclusively for Chargebee Billing customers

Medius Expense

On request
  • Medius Expense$undefined/year
    • Per-user subscription, quoted not published
    • Tiering by feature set and entity count
    • Implementation and OCR configuration fees

Which should you pick?

Choose Chargebee if

  • You need subscription management.
  • You want to start without paying.
  • You work on Web, Api.
  • You also want recurring billing.
Chargebee review

Choose Medius Expense if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want mileage and per diem.
Medius Expense review

Questions people ask

Is Chargebee or Medius Expense better?
Neither clearly leads. Chargebee starts at Free and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Chargebee or Medius Expense?
Chargebee has a free tier; the other does not. Paid plans start at Free for Chargebee and On request for Medius Expense.
Does Chargebee or Medius Expense run on more platforms?
Chargebee runs on Web, Api. Medius Expense runs on Web, iOS, Android.
Can I use Chargebee for free?
Yes. Chargebee has a free tier, so you can try it without paying. Medius Expense starts at On request.
What is Chargebee best used for?
Chargebee is most often used for subscription billing, revenue operations, pricing experimentation. Of those, subscription billing and revenue operations are not what Medius Expense is typically brought in for.
What can Chargebee do that Medius Expense cannot?
Chargebee covers Subscription management, Recurring billing, Revenue recognition, Dunning management. Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.

Answered from the vendors’ own pages

Chargebee: What does Chargebee Billing cost?

Chargebee Billing (Flow plan) starts free with usage-based fees: 0.80% for the first $20K in monthly invoicing volume, then $99 monthly + 0.65% for higher volumes. Includes 100M usage events per month.

Source
Medius Expense: Is Expensya still available?

Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.

Chargebee: Can I try Chargebee for free?

Yes. Chargebee Billing Flow plan starts at $0 with usage-based fees. CPQ Lite is free for the first 50 quotes. Growth (Starter) is free for Chargebee Billing customers.

Source
Medius Expense: Do I have to buy Medius AP as well?

No, but the commercial terms improve materially if you do, which is worth testing during negotiation.

Chargebee: How much does Chargebee's advanced modules cost?

RevRec and Enterprise CPQ require booking a demo or requesting a quote. No list pricing is published for these modules.

Source
Medius Expense: Does it issue corporate cards?

No. It reconciles existing card feeds rather than issuing its own cards.

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