Softwr

Field Service · head to head

MaintainX vs Tradify

MaintainX logo

MaintainX

Field Service

Mobile-first maintenance and work order management for frontline teams

From
Free
Rated
-
Full reviewWebsite
Tradify logo

Tradify

Field Service

Job management for one to twenty person trade businesses

From
$47/month
Rated
-
Full reviewWebsite

The short version

  • Only MaintainX has a free tier, so it costs nothing to try first.
  • Each has a real cost: MaintainX per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears; Tradify pricing is flat per user with no volume tiering, so a twenty person firm pays twenty times the headline rate and the economics get worse, not better, as you grow into the top of its stated market.
  • They diverge on capability: MaintainX covers Mobile work orders, Tradify covers Quoting.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which MaintainX and Tradify actually diverge.

Attributes where MaintainX and Tradify differ
AttributeMaintainXTradify
Starting priceFree$47/month
Pricing modelFreemium, per user per monthPer user per month
Free tierYesNo

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Field Service).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MaintainX

  • Mobile work orders
  • Offline mode
  • Preventive maintenance
  • Digital procedures
  • Parts inventory
  • Asset history

Only in Tradify

  • Quoting
  • Scheduling
  • Job tracking
  • Timesheets
  • Invoicing
  • Purchase orders
  • SmartTools
  • Accounting sync

What people use each for

The jobs each tool is most often brought in to do.

MaintainX

  • Maintenance teams replacing paper work orders and whiteboardsnot Tradify
  • Plants needing technicians to log work at the machine rather than back at a terminalnot Tradify
  • Multi-site facilities operations wanting one asset history across locationsnot Tradify
  • Organisations that must evidence preventive maintenance for audit or insurancenot Tradify

Tradify

  • A three person electrical contractor on Xero wants quotes, timesheets and invoices in one app and refuses to sit through a demo or pay a setup fee.not MaintainX
  • A plumbing firm needs technicians recording labour hours against jobs from a phone so the invoice reflects what was actually spent rather than what the office guessed.not MaintainX
  • A UK trade business wants published pricing in pounds it can budget against, instead of the quote-only approach ServiceTitan and FieldEdge take.not MaintainX
  • A builder wants to send professionally branded quotes fast enough to be first to respond, where the win rate depends on turnaround more than on document sophistication.not MaintainX

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MaintainX

  • Per-user pricing punishes organisations with many occasional users, and the requester-only seat model does not solve this as cleanly as it appears
  • Reporting is adequate rather than deep, and teams wanting genuine reliability analytics generally export to a BI tool
  • Parts inventory sits behind the Premium tier, which is a steep jump from Essential for a feature many maintenance teams treat as core
  • Integration with heavyweight ERP is available but real SAP or Oracle projects need work beyond the connector
  • Less suited to complex asset hierarchies and condition-based maintenance than an established enterprise asset management platform

Tradify

  • Pricing is flat per user with no volume tiering, so a twenty person firm pays twenty times the headline rate and the economics get worse, not better, as you grow into the top of its stated market.
  • The advertised per-user price excludes SMS, which is charged per message, the Instant Website add-on at roughly ten pounds a month, and Stripe card processing fees, so a Pro seat sending two hundred texts a month can cost close to double the sticker price.
  • There is no free tier and no permanently free single-user plan, so a sole trader testing the water is paying from the end of the trial.
  • Inventory and stock control are minimal: it can bundle kits and raise purchase orders but will not track stock levels on vans or in a store, which rules it out for firms carrying real parts inventory.
  • It has no service agreement, recurring maintenance contract or flat-rate pricebook functionality, so HVAC and other maintenance-contract businesses outgrow it quickly and end up moving to FieldEdge or ServiceTitan.

Pricing, plan by plan

MaintainX

Free
  • BasicFree
    • Unlimited work orders
    • Unlimited assets
    • 2 procedure templates
  • Essential$21/user/month
    • Unlimited procedures
    • Preventive maintenance
    • Advanced reporting
  • Premium$69/user/month
    • Parts inventory
    • Purchase orders
    • Meter-based triggers
  • Enterprise$undefined/user/month
    • SSO and SCIM
    • Custom integrations
    • Dedicated success manager

Tradify

$47/month
  • Lite$47/month
    • Jobs, notes and job tracking
    • Scheduling with Google Calendar sync
    • Quoting and invoicing
  • Pro$51/month
    • Everything in Lite
    • Custom branding on documents
    • Automatic appointment, quote and payment reminders
  • Plus$61/month
    • Everything in Pro
    • SmartRead for bills and SmartWrite AI tools
    • Purchase orders, job tasks and kit bundles
  • Custom$undefined/month
    • Negotiated for larger teams
    • Contact sales

Which should you pick?

Choose MaintainX if

  • You need mobile work orders.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want offline mode.
MaintainX review

Choose Tradify if

  • You need quoting.
  • You work on Web, iOS, Android.
  • You also want scheduling.
Tradify review

Questions people ask

Is MaintainX or Tradify better?
Neither clearly leads. MaintainX starts at Free and Tradify at $47/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MaintainX or Tradify?
MaintainX has a free tier; the other does not. Paid plans start at Free for MaintainX and $47/month for Tradify.
Does MaintainX or Tradify run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use MaintainX for free?
Yes. MaintainX has a free tier, so you can try it without paying. Tradify starts at $47/month.
What is MaintainX best used for?
MaintainX is most often used for maintenance teams replacing paper work orders and whiteboards, plants needing technicians to log work at the machine rather than back at a terminal, multi-site facilities operations wanting one asset history across locations, organisations that must evidence preventive maintenance for audit or insurance. Of those, maintenance teams replacing paper work orders and whiteboards and plants needing technicians to log work at the machine rather than back at a terminal are not what Tradify is typically brought in for.
What can MaintainX do that Tradify cannot?
MaintainX covers Mobile work orders, Offline mode, Preventive maintenance, Digital procedures. Tradify covers Quoting, Scheduling, Job tracking, Timesheets.

Answered from the vendors’ own pages

MaintainX: Is the free tier actually usable?

Yes. It allows unlimited work orders and assets with the full mobile app, and small teams run on it indefinitely. The limits that push teams to pay are procedure templates, preventive maintenance scheduling and reporting.

Tradify: How much does Tradify actually cost per month?

Around 47 US dollars per user per month on Lite, 51 on Pro and 61 on Plus, or roughly 34, 37 and 44 pounds in the UK. Multiply by every user, then add SMS and any add-ons.

MaintainX: How does it compare to UpKeep?

Both are mobile-first CMMS aimed at the same buyer. MaintainX is generally stronger on procedures and the free tier; UpKeep has a longer history with parts and purchasing. The decision usually comes down to which mobile app the technicians prefer in a trial.

Tradify: Does Tradify replace my accounting software?

No. It syncs invoices and contacts to Xero, QuickBooks Online or MYOB, and you still need one of them.

MaintainX: Does it work without signal?

Yes. Offline mode is a core feature rather than an add-on, which matters in plant areas and basements where a web-only CMMS is unusable.

Tradify: Is there a setup or implementation fee?

No. Unlike the enterprise field service platforms there is no onboarding charge, and most firms configure it themselves.

MaintainX: Can it handle multiple sites?

Yes, from the Premium tier. Multi-site asset hierarchies and cross-site reporting are not available on Essential.

Tradify: How big a team can it handle?

It is designed for roughly one to twenty users. Beyond that the flat per-user pricing and the lack of dispatch optimisation and service agreements start to hurt.

MaintainX: What is the real cost for a 20-person team?

On Premium at list, roughly 16,560 USD a year before negotiation. Most of the saving comes from designating occasional staff as requesters rather than full users, so count your true licensed seats before comparing quotes.

Share

Related pages

More on MaintainX

More on Tradify

Keep looking

Other head to heads