Softwr

Accounting · head to head

Expensify vs Stayntouch

Expensify logo

Expensify

Accounting

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Stayntouch logo

Stayntouch

Travel

Cloud property management system for independent hotels

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Stayntouch quote-only pricing scaled by rooms, with no published rates
  • They diverge on capability: Expensify covers SmartScan receipts, Stayntouch covers Mobile check-in.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Expensify and Stayntouch actually diverge.

Attributes where Expensify and Stayntouch differ
AttributeExpensifyStayntouch
Starting price$5/monthOn request
Pricing modelUnknownquote
PlatformsWeb, iOS, AndroidWeb, iOS, Android, Cloud
CategoryAccountingTravel
Founded2008Unknown

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Stayntouch

  • Mobile check-in
  • Guest self-service
  • Cloud PMS
  • Open API
  • Housekeeping
  • Payments

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Stayntouch
  • Receipt managementnot Stayntouch
  • Travel expensesnot Stayntouch
  • Corporate card managementnot Stayntouch
  • Reimbursementsnot Stayntouch

Stayntouch

  • Hotels wanting to check guests in away from a fixed desknot Expensify
  • Properties reducing lobby queuing at peak arrivalnot Expensify
  • Independents replacing an on-premise PMS with cloudnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Stayntouch

  • Quote-only pricing scaled by rooms, with no published rates
  • Mobile-first depends on property-wide wireless coverage that many older hotels do not have
  • A smaller vendor than the major PMS providers, with a narrower integration ecosystem
  • Strongest in North America, with less coverage elsewhere

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Stayntouch

On request

No published plan breakdown. See the Stayntouch review.

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Stayntouch if

  • You need mobile check-in.
  • You work on Web, iOS, Android, Cloud.
  • You also want guest self-service.
Stayntouch review

Questions people ask

Is Expensify or Stayntouch better?
Neither clearly leads. Expensify starts at $5/month and Stayntouch at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Stayntouch?
Expensify starts at $5/month and Stayntouch at On request.
Does Expensify or Stayntouch run on more platforms?
Expensify runs on Web, iOS, Android. Stayntouch runs on Web, iOS, Android, Cloud.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Stayntouch is typically brought in for.
What can Expensify do that Stayntouch cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Stayntouch covers Mobile check-in, Guest self-service, Cloud PMS, Open API.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Stayntouch: What does Stayntouch cost?

Quoted per property by room count; not published.

Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Stayntouch: What does mobile-first actually change?

Check-in happens on a tablet anywhere in the property or on the guest's own phone, rather than at a fixed counter, which changes both queuing and front-desk staffing.

Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
Stayntouch: What does it need to work well?

Reliable property-wide wireless. A mobile-first PMS is only as good as the network it runs on.

Share

Related pages

More on Expensify

More on Stayntouch

Keep looking

Other head to heads